BUET Academic and Administrative Information System Dr. Md. Abul Kashem Mia Professor Department of Computer Science and Engineering (CSE) Bangladesh University of Engineering and Technology (BUET)

Background & Initiatives In 2001, BUET has installed VSAT and Fiber Optic Backbone Network To best utilize the Backbone Network, a committee was formed in June 2003 1st Initiative BUET Syndicate has approved a proposal for the implementation of the BUET Central Database System on 27-04-2005 After more than 1 year, only Salary Management System was developed using two programmers 2nd Initiative BUET Syndicate has revised the previous proposal and decided to implement the BUET Institutional Information System (BIIS) in Oct 2006 Most of the works has been done in about 6 years 3rd Initiative ? It is necessary to take the next initiative to enhance BIIS

Selected Modules in BIIS Registrar Office (Academic) Online Admission Process (Undergraduate and Postgraduate) Online Registration (Undergraduate and Postgraduate) Viewing the Status of Requested Courses by Student at any time Viewing Information Related to Dues and Fees by Student Students’ Performance Monitoring System for the Advisers, Heads, and Honorable Vice-Chancellor Registration Monitoring System for the Advisers, Heads, Registrar, and Honorable Vice-Chancellor Scholarship Management Interaction with Controller of Examinations Office, etc.

Selected Modules in BIIS Registrar Office (Establishment) Basic Information of Teachers, Officers and Employees Up-to-date Information of all Posts in BUET Organogram Appointment of Officials including Deans, Heads, Directors, Provosts Preparation and Maintenance of Seniority List of Teachers Tracking Faculty Members and Officers who are on Leave (HS, Subb.)

Selected Modules in BIIS Controller of Examinations Office Appointment of Examiners, Scrutinizers, Grade-sheet Preparers, etc Online Grade Submission Grade Submission Monitoring System for Heads, Controller of Examinations and Honorable Vice-Chancellor Course-wise Students’ Performance Monitoring System for Controller of Examinations and Honorable Vice-Chancellor Processing of Examination Results, and Online Award of Degrees Online Tabulation Processing Examination Seat Plan, Seat Chart, etc Preparation Room wise Absentee Sheet, Attendance Sheet, Top Sheet, Top Sheet Enclosure Preparation Payment of Examination Bill for Teachers Grade-sheet, Tabulation Sheet, Transcripts, Provisional Certificate, Original Certificate Preparation Merit list, Dean’s list and Qualifying List Preparation

Selected Modules in BIIS Comptroller Office Salary Management Loan Management Provident Fund Management Income Tax Management Festival Allowance Disbursement Examination Bill Payment DSW (Directorate of Students' Welfare ) Office Students’ Hall Distribution Hall Management Students’ Certificate Issuance Management Activities of Physical Education and Sports

Selected Modules in BIIS BRTC (Bureau of Research, Testing and Consultation) Office BRTC Testing, Consultation & Training Registration Processing of Money Deposit BRTC Money Allocation and Distribution among Personnel Calculation and Disbursement of University Share VAT and Income Tax Deduction and Calculation

Main Features of BIIS It is role-based application software An user must login using UserID and Password An user can access an action for which his role is authorized The data for anything are entered only once The name, designation and other information of an employee are entered only once by an input module, and the other modules can view the information Marks/ grades are entered by grade-sheet preparer only, others can view the marks/ grades Course No, Course Title, etc. are entered by a module. Students can only select courses for registration It is web-based application software The back-end database is in Oracle 11g The front-end is developed by JSP and JavaScript

Online Grade Submission Back End Things to be Done Enter Information of Examiners, Scrutinizers, Grade-sheet Preparers, etc for each course [CoE Office] Enter Course-Teacher Information [Dept.] Enter Final Exam Programme [CoE Office] Enter deadline for Grade Submission of each course [CoE Office] Enter Result Publish Date [CoE Office]

Flow Diagram for Online Grade Submission Grade-sheet Preparer (Course-wise) Scrutinizer Head Controller of Examinations Process Result [Dept. & L/T wise] Partial request Course-wise & L/T-wise feedback L/T wise

Online Registration Back End Things to be Done Enter Dues (if any) & Fees of Students [Hall & Comp.] Publish Result of Current Term [CoE Office] Create a New Term and Enroll Students [Reg. Office] Enter Academic Calendar for the New Term [Reg. Office] Offer Courses for the New Term [Dept.] Enter Class Routine for the New Term [Dept.] Enter Course-Teacher Information for the New Term [Dept.] Enter Cycle-Shift wise Exam Program for the New Term [CoE Off.]

Flow Diagram for Online Registration Correction request Student Adviser Head Registration request Approval request Registration Complete Approve Correction request Student Adviser Head Add/ Drop request Approval request Course Adjustment Complete Approve Registration Add/ Drop A student can initiate Add/Drop only if the Registration process is complete

Network Diagram for Servers

Network Diagram for Servers

Network Diagram for Servers

Network Diagram for Servers

Thank you