How to Graduate in “n” easy steps R.S. Govindaraju CE Graduate Chair Jenny Ricksy CE Graduate Program Manager

Agenda Introduction Area Secretaries Professional Courtesy Scheduling Masters Students Masters Students with thesis Doctoral Students

Graduate Program Office Jenny Ricksy Grad Program Mgr. R.S. Govindaraju CE Grad Chair Tim Whalen Dir. Academic Programs Cory Wilfong CE Main Office

Area Secretaries Judy Haan Dorothy Miller Molly Stetler Cathy Ralston Melissa Geiger

Important Dates: May 2010 Graduation Failing to Plan implies Planning to Fail February 19 is the last day to declare candidacy March 5: Last day for “Exam/Degree Only” registrants to submit Final Exam/Thesis paperwork. April 7: Exam Scheduled Student submits Form 8 to CE grad office April 21: Exam Completed Signed forms submitted to CE grad office by advisor April 30: Thesis Deposit (Be sure to schedule in advance) Graduate School survey’s must be submitted at deposit meeting.

Important Dates: August 2010 Graduation June 11 Plan of Study must be approved by Grad School June 23 is the last day to declare candidacy July 9: Last day for “Exam/Degree Only” registrants to submit Final Exam/Thesis paperwork. July 7: Exam Scheduled Student submits Form 8 to CE grad office July 21: Exam Completed Signed forms submitted to CE grad office by advisor July 30: Thesis Deposit (Be sure to schedule in advance) Graduate School survey’s must be submitted at deposit meeting.

Exam/Degree Only Registration You can register for exam/degree only once. You must have completed your defense or scheduled the defense exam two weeks prior to the deadline for thesis deposit. You cannot register for exam/degree only if you have an incomplete grade on your record. If early completion deadline is not met – your registration is converted to one hour of research and regular candidacy. Form 8 must be submitted with the request for exam only registration. If you have been converted from Exam/Degree only registration two or more times, the CE grad office will encourage you to register as a regular candidate with one hour of research.

Responsible Conduct in Research (RCR) Completion of the online module is a requirement of all Graduate Students for Graduation. Must complete it by exit interview Getting to the right CITI course: You have to register at the site with a username and password You opt for the RCR course When asked for “human subjects group”, use “Investigators and research personnel conducting exempt research only” RCR for “Physical Sciences” or “Physical Sciences and Engineering” Purdue University is a participating institution with this CITI RCR Module Side note: Purdue-relevant information is available at

Masters Degree Exam Report for non-thesis option Student should contact advisor to ask about examining procedure. Policies vary by area. Student should generate a Form 8 and submit to Grad Office by April 7 Grad Office will prepare materials and give to the student’s advisor Exam committee will sign form and chair should return to Grad Office by April 21

MS non-thesis Departure Form/Exit Interview Contact Cory Wilfong in the CE Main Office to arrange an exit interview with Dr. Whalen to be held before May 8, 2010 You must take completed Departure Form with you to the exit interview for final signature.

Intermission Non thesis students excused Questions?

Agenda Introduction Area Secretaries Professional Courtesy Scheduling Plan to fail vs. fail to plan Masters Students Masters Students with thesis Doctoral Students

Graduate School Thesis Office Thesis/Dissertation Office Hours: 8 a.m. to 5 p.m. Monday through Friday Manager, Mark D. Jaeger Purdue University Graduate School 170 Ernest C. Young Hall 155 S. Grant Street West Lafayette, IN (765) thesis/graduate-thesis-manual.pdf

LaTeX

MS/PhD Request for Final Exam Prepared by MS Thesis and PhD students and submitted to CE Grad Office 14 days prior to exam or by April 7.

Final Exam vs. Thesis Acceptance The process of holding your final exam and having the final exam form submitted to the graduate school is separate from having your thesis accepted. Do not assume that because your committee approves your final exam, that they will approve your thesis. Be sure to leave adequate time between your final exam and the deadline for thesis deposit to make any corrections to your thesis document that may be required by your committee.

Thesis Acceptance Form Student should prepare the form and obtain signatures from committee. Only Area Secretaries sign for format approval. Original signed form must be submitted to the Thesis Deposit office. A typed copy should be bound in archival copy. Consider Title Carefully

Grad School Form 20 Student should prepare the form. Verifies integrity of research Student must sign

Title Page Mistakes to Avoid… Author’s name and Degree title must match plan of study (MS student may be MSCE, MSE, MS). Title Consistency – Once the defense is held and passed all documents must have the same title as the thesis. This includes the title page, the abstract and all forms submitted to graduate school.

Copyright Be sure to obtain permission if you want to reuse somebody’s copyrighted material en-mass. For more information visit Be sure to obtain permission if you want to reuse somebody’s copyrighted material en-mass. For more information visit Be sure to obtain permission if you want to reuse somebody’s copyrighted material For more information visit

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MS thesis/ PhD students Departure Form/Exit Interview See Cory Wilfong in the CE Main Office to arrange an exit interview with Dr. Whalen (Masters) or Dr. Govindaraju (PhD) to be held before April 30, 2010 Deliver a bound copy of thesis to Main office at least 24 hours before meeting. You must take completed Departure Form with you to the exit interview for final signature.

Electronic Submission Paper Form 9/Form 20 ETD Form 9/Form 20

Student should prepare for inclusion in bound copy of dissertation. Merge pdf file at the front of your dissertation using Adobe Professional.

No Scanned Signatures

Quality This document will be publicly accessible Spelling, grammar, figure quality, references, cross referencing take time to work out Your committee first read should be a very high quality document… not a mid point draft. Be considerate of your advisor’s time on drafts. Make sure each revision he/she re- reads reflects more then a few hours of inserting edits.

Example UMI Queries Anil+K.)&submitFlag=search

1) Image Quality 2)PDF Preview

Questions