1. Submission and Approval of Graduate Student Documents

2. Steps to Degree Completion
Doctoral Degree Requirements*
Master’s (Thesis Option) Degree Requirements*
Master’s (Non-Thesis Option) Degree Requirements*
* Requirements may vary within specific degree programs

3. Steps to Degree Completion
Non-Course Requirements

4. Degree Completion Forms and Records
DPSS
ogsdpss.tamu.edu
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– Degree Plan
– Petitions
Coursework
Committee
Change of Major, Degree, or Department
Waivers and Exceptions
Time Limits
– Prelim Exam Checklist & Report (Doctoral only)
– Proposal Approval Page with Proposal
– Final Exam Request
– Report of the Final Exam
– Approval of Written Thesis/Dissertation
– Other Forms
Letter of Intent
Request for Letter of Completion
Etc.
– Application for Graduation
– Degree Evaluation
– Thesis/Dissertation
– Copyright & Availability Form

5. Document Processing Submission System (DPSS)
Log in using NetID and password
All Graduate Faculty who serve on committees must have a UIN and a NetID, and they must also publish their to the directory.

6. Document Processing Submission System (DPSS)
Students will create new or view existing degree plan/petition

7. How to create an Degree Plan in the Document Processing Submission System(DPSS)
Last updated 2/5/2014

8. What is the Degree Plan? Formally declares your degree objective
the membership of your advisory committee
the specific courses that you will be required to complete as part of your degree program.
Should be developed in consultation with your advisory committee.

9. Submitting a Degree Plan
Student will enter general information
Joe
Aggie
Chemical Engineering-QT

10. Submitting a Degree Plan
Student will enter each course to be applied toward degree by selecting “Add Course” button

11. Submitting a Degree Plan
Student will enter all committee information

12. Submitting a Degree Plan: The Audit
Student will audit degree plan and submit to department

13. Submitting a Degree Plan: The Audit
Once the degree plan is audited, you will receive a report of the audit.
Levels of Severity:
A Violation must be corrected before the degree plan can be submitted.
A Warning must be corrected, but this can possibly be done by submitting an exception request for the degree plan through the OGS DPSS.
A None is not an issue, but contains information that OGS wants to make sure of which you are aware.

14. Submitting a Degree Plan: The Audit
If the degree plan cannot pass Audit but has a Warning, the student may elect to enter an Exception Request

15. How to create an MDD Petition in the Document Processing Submission System(DPSS)
Last updated 2/5/2014

16. What is an MDD?
An MDD is an electronic petition to change majors, departments or degree programs.

17. When should the MDD petition be submitted?
For petitions that result in a change of classification:
To be effective in the same semester, students are required to have the MDD approved by OGAPS no later than the 12th (international students) and 20th (domestic students) class day during the long semesters
For the summer semester, the petition must be approved by OGAPS by the 4th (international students) and 10th (domestic students) class day of the 1st summer session.
For same level changes: (i.e., Master’s to Master’s or Ph.D. to Ph.D.)
Changes can be made at anytime in the semester

18. How to Submit an MDD Petition
Select, Create New Petition

19. How to Submit an MDD Petition
Select the type of Petition that you are submitting – MDD
Select Continue

20. How to Submit an MDD Petition
Select the term and the year in which you would like the change to occur.

21. How to Submit an MDD Petition
From the drop down menu, select the type of change that you are requesting: ) Change major, degree or department, 2) Change major only, keeping the current degree plan, or 3) Add an additional program

22. How to Submit an MDD Petition
Select your current program, department, degree and major.

23. How to Submit an MDD Petition
Select the requested program, department, degree and major.
Change of interest
Input the reason for the change.
Select Save.

24. Saving the MDD Petition
Once you have saved your petition you will receive a message to go back to the home page to submit.

25. Submitting the MDD Petition
From the home page, click the submit button to submit the petition.

26. Printing the MDD Petition
Click the View button to print the petition
Note: If the MDD Petition is no longer needed you have the ability to Recall and Delete .

27. Printing The MDD Petition
Click the Print icon to print a copy of the petition, or you may save it as a PDF for your records.

28. How to Create a Long Form Petition in the Document Processing Submission System(DPSS)

29. What is a Long Form Petition?
An electronic version of the following four petitions which can be filed in any combination: Petition for Course Change Petition to Change your Committee Petition of Waivers and Exceptions Petition to Extend Time Limits

30. How to Submit a Long Form Petition
Select, Create New Petition

31. How to Submit a Long Form Petition
Select the type of Petition that you are submitting – Long Form
Select Continue

32. How to Submit a Long Form Petition
Select the petitions that you would like to file.
Petitions can be filed in any combination up to four at a time. 1
Select all petition types you will be filing. 2
Click Proceed

33. Save All Sections Of The Long Form Petition
Once you have filled in all information for the petition(s) that you are filing, you will be required to save each petition type before preceding to the next petition.

34. Saving The Long Form Petition
A message will popup to indicate that your petition has been saved.
Reminder: Each section you wish to include must be SAVED prior to submission.
Click Proceed

35. Submitting the Long Form Petition
You will hit the Submit button to complete the submission process

36. Confirmation of Submission
Once you have submitted the petition, you will receive a confirmation
You may navigate to the Home page to print a copy for your records

37. Printing Your Long Form Petition
To print, click Select Petition.

38. Printing, Viewing, or Recalling Your Petition
Click View to print your petition.
Use the Recall Petition button to delete your petition if necessary.

39. Printing Your Long Form Petition
Click the Print icon to print your petition as a PDF, or you may save it to your computer.

40. Pre-Committee Staff Approver
Order of Approval
Return to Student
Pre-Committee Staff Approver
Chair
Co-Chair
Committee
Department
OGAPS
An notification is sent to the pre-committee staff approver, alerting them there is a petition awaiting review and approval.
When the pre-committee staff approves the petition, notification is sent to all committee members for approval – starting with the chair. Once all members have approved the petition, it is then routed for departmental approval.
After departmental or intercollegiate faculty approval, the petition is forwarded to OGAPS for processing and final approval.

41. Order of Approval
For committee change petitions, the original committee must approve the petition before any new members can approve
For petitions that require the approval of a second department, the document must go through the cycle for the first department before it moves on to the second department.

42. Document Status Codes
INC Document has been created and must be submitted to begin the approval process. All documents, except the MDD Petition, must pass an audit before submission is allowed.
AU1 Document has been audited and is ready for submission. If the document is edited, it will have to be audited again before it can be submitted for approval.
STF Document has been submitted and is being reviewed by a staff member in the program.
SF2 Document has been submitted and is being reviewed by a staff member in the second program.
COM Document has been submitted and is being reviewed by the advisory committee.
CM2 Document has been submitted and is being reviewed by the second advisory committee.

43. Document Status Codes
DEP Document has been approved by the advisory committee and is now being reviewed by the departmental approver.
DP2 Document has been approved by the second advisory committee and is now being reviewed by the second department.
RCD A problem has been found by the committee or department while reviewing the document. The student should read the reviewer’s comments in the notification they received and make the appropriate revisions.
OGS Document has been approved by the advisory committee and department. It is now being reviewed by the Office of Graduate and Professional Studies.
APP Document has received final approval from the Office of Graduate and Professional Studies.
RET Document has been returned by OGS due to an error or missing requirements. If no edits are made, it will go directly to the department for approval when resubmitted. If edits are made, the student must re- audit and submit to the committee for approval again.

44. OGAPS Contact Information
Suite 112, Jack K Williams Administration Building 1113 TAMU Hours of Operation: 8 a.m. to 5 p.m