Grading of Technical Institutions in the State of Haryana (Engineering Colleges) By Empanelled Agencies

About Us EQUATE = Effective Quality Upgradation Assistance for Technical Education A national level Consultancy Organization set up expert academicians involved in planning, designing, implementing and facilitating World Bank funded technician/technical education projects for MHRD since Supported by pool of eminent educationists, scholars and educational planners.

About Us… EQUATE - brain child of Dr. R.N. Mathur, Founder President and Former Central Project Advisor, NPIU - More than 30 years in education sector - Contributed to a large number of Internationally funded Projects. -As Head of NPIU, took initiative to launch Quality Movement in World Bank funded technician institutions in NE States - all the institutions achieved ISO 9001:2000 certification.

EQUATE Grading Objectives Motivate the institution to enhance the quality of education. Generate healthy academic competition among growing institutions Enhance institutional image before the stakeholders Enable the students during admission counseling to make clear effective choice of institution they prefer to study in and Build the image of the Directorate of Technical Education, Government of Haryana as a quality provider of technical education in the country.

EQUATE Methodology Structured questionnaire designed separate questionnaire for new and old institutions Institutional heads/representatives to be briefed about parameters of grading – Questionnaire to be handed over with request to fill in the required information before the visit of Expert Investigators (EI) EIs will visit institutions for checking and verification of fact, figures and information – meet HODs, faculty, staff students, Administration and Finance Departments

Methodology List of Documents to be collected by EIs provided at the end of questionnaire List of Documents to be kept ready for verification and review by EEIs to be kept ready by the institution before the visit of the EI Coordinator’s office to inform the schedule of visit of the EIs to institutions and Empanelled Agency in advance EQUATE

Methodology Five Broad Areas of Grading Institutional Profile (70) Governance, Leadership and Financial Management (150) Infrastructure (150) Human Resource(250) Teaching Learning, Evaluation and Quality Assurance Processes(380) Total 1000 EIs selected with care, thoroughly briefed by the Empanelled Agency 2 EIs will visit institutions on mutually agreed dates EQUATE

Methodology Grade Code GradeGrade Range % A+OutstandingMore than 90 AExcellent B+Very goodFrom 80 to less than 85 BGoodFrom 75 to less than 80 C+FairFrom 70to less than 75 CAbove AverageFrom 65 to less than 70 D+AverageFrom 60 to less than 65 DBelow AverageFrom 45 to less than 60 ENon GradableLess than 45 EQUATE

Methodology Institutions started in to provide data from date of establishment Information to be provided as available up to or as on the date of the visit of the EIs Response to the questionnaire as: –Tick mark –Figures or information on each item where space provided EQUATE

Methodology Scores will be calculated by EIs Grades received to be Presented to Grading Finalization Committee by the Empanelled Agency Institutions have option to get re-evaluated after 2-3 months within same academic year after initiating substantial improvements Separate exercise to be taken up in new academic session EQUATE

Broad Grading Criteria Grading not an attempt to check if AICTE norms followed or not – institutions have to follow the AICTE norms in all circumstances Quality and Progress related areas included in questionnaires EQUATE

Broad Grading Criteria (1) Institutional Profile Faculty & Staff Profile Accreditation - NA for New Institutions Grant of Autonomy - NA for New Institutions Student Profile – discipline wise Total recurring expenditure Maintenance mechanism Awareness about Student Charter with the institution managers as announced by DTE and Frequency of checking from DTE and website

Broad Grading Criteria (2) Broad Grading Criteria (2) INSTITUTIONAL GOVERNANCE, LEADERSHIP AND FINANCIAL MANAGEMENT Existence & composition of BOG Frequency of meetings of BOG significant decisions taken by BOG Head of the Institution – Qualification, age, status No. of meetings held with HODs & Faculty Three significant contributions

Broad Grading Criteria (2) Broad Grading Criteria (2) INSTITUTIONAL GOVERNANCE, LEADERSHIP AND FINANCIAL MANAGEMENT Nature and source of funding Number of students received/receiving freeship & Scholarships Process for fee collection Role of Head of Institution in Financial Planning Delegation of Financial Power Purchase procedures

Broad Grading Criteria (2) Broad Grading Criteria (2) INSTITUTIONAL GOVERNANCE, LEADERSHIP AND FINANCIAL MANAGEMENT Involvement of Faculty in Purchases decision Average time taken in procurement Availability of Institutional Strategic Plan – Vision, Mission etc Availability of Institutional calendar Availability of campus wide networking Leadership Role of Chairman of the Institution - NA for New Institutions

Broad Grading Criteria (3) Broad Grading Criteria (3) INFRASTRUCTURE Infrastructure Condition Facilities Library Resources Laboratory & workshop

Broad Grading Criteria (4) Broad Grading Criteria (4) HUMAN RESOURCES Adequacy of Teacher pupil ratio Availability of AICTE Pay Scale Faculty recruitment mechanism Faculty & Staff trainings Availability of Promotion and incentive schemes/policies, insurance, PPF etc Analysis of University examination results and corrective action

Broad Grading Criteria (4) Broad Grading Criteria (4) HUMAN RESOURCES Faculty output IRG & Utilization Annual Newsletter Published Average percentage of marks of students admitted through Centralized Counseling Percentage of students graduating after admission NA for New Institutions Value Addition Inputs to students

Broad Grading Criteria (4) Broad Grading Criteria (4) HUMAN RESOURCES Students insurance Students Attendance No. of rank holders Total no of working days Existence of Alumni Association - NA for New Institutions Regular conduct of Tracer Studies NA for New Institutions -

Broad Grading Criteria (4) Broad Grading Criteria (4) HUMAN RESOURCES Placement Record - NA for New Institutions Average annual salary of the students/ pass outs placed - NA for New Institutions

Broad Grading Criteria (5) Broad Grading Criteria (5) TEACHING LEARNING, EVALUATION & QUALITY ASSURANCE PROCESSES Classroom Strategy and Planning by Teachers Development of competency and skills among students Learning through Laboratories and Workshops Evaluation Process Networking with reputed Institutions in India and abroad - NA for New Institutions

Broad Grading Criteria (5) Broad Grading Criteria (5) TEACHING LEARNING, EVALUATION & QUALITY ASSURANCE PROCESSES Internal Review Mechanism to ensure quality Activities undertaken by the Institution as part of Community Development and Social Works - NA for New Institutions Faculty Appraisal System - NA for New Institutions

Documents to be collected by Expert Investigators Team Institutional recognition by AICTE. University affiliation. Composition of BOG of the Institute. Minutes of the last 2 BOG meetings. List of Head of Institution since starting. Minutes of last two meeting of HODs with Head of Institution. Delegation of financial power to Principal, HOD, Faculty. Office order regarding library hours. A copy of latest News Letter.

Documents and facts to be reviewed by Experts Investigators Team Payroll of faculty and other staff Match no. of labs with AICTE norms. See documents indicating building maintaining committee or cell. Equipments maintenance cell. Fund availability in corpus fund. No. of students receive free ship. No. of students receive scholarship in current year.

Documents and facts to be reviewed by Experts Investigators Team Involvement of faculty in purchasing. Institutional strategic plan, vision, mission, Institutional quality policy. Annual calendar of activities. Working of Institutional MIS. Campus wide networking and internet facilities. Networking availability in hostels. Check all infrastructure facility including cleanliness, power supply, power backup, condition of class rooms, common rooms, tutorial, library, administrative block, water supply. Availability of digital library, internet facility in library.

Documents and facts to be reviewed by Experts Investigators Team Availability of distance education and mechanism. Hard copies and electronics journals. Availability of stock register, lab manuals. Check some appointments orders of faculty. Check evidence of training conducted for faculty and other staff. See orders for faculty qualification improvement with salary. Evidence of consultancy projects.

Documents and facts to be reviewed by Experts Investigators Team Evidence of incentive for innovative work. Availability of Insurance, Provident Fund and Medical facilities. Evidence of publication, patent, research projects, paper presentation, award for faculty. Evidence of Revenue Generated and Utilization. Student percentage of marks at admission. Check foreign students if available. Check attendance of class and sessionals. Check no. of working days.

Documents and facts to be reviewed by Experts Investigators Team Documents of Alumni association. Documents of tracer study. Check all aspects of classroom strategy planning. Check all facts related to competency and skills. Check all evidence related to lab and workshops.

EQUATE THANK YOU