UCL Online Recruitment Project Update 19 th June 2008

Progress from March 2008 Appointment of Project Manager –Tim Wells Formalisation of project (Prince2) –Structure –Roles and responsibilities –Project Plan –Measuring success Steering Group and Team established

Steering Group Senior User Niyi Akinmutande Project Exec Sarah Brant Project Manager Tim Wells Project Support Julie Plumb (MS) Clara M Ferrer-Lopez (HR) Senior Supplier Will Miller Nic Crotch J Anthony Rickaby HR Payroll & Project Board Project Assurance External (TBA)

Progress from March 2008 Project name and branding –Recruitment Online Made Easy - Rome Project website –

Project milestones – high level DescriptionEstimated completion date Pre-Qualification Questionnaire shortlist15 th April 08 - Completed Project Initiation Document Signed off4 th June 08 - Completed Invitation To Tender issued1 st July 08 - Completed Supplier appointedOct 08 Live systemFeb 09 Rolled out to all departmentsJuly 09

Evaluation process

Benefits Automatic collation of all equal opps information rather than by academic departments as at the moment Not having inboxes or pigeonholes bursting at the seems come deadline day Automatic confirmation of receipt of application rather than the need to send out confirmation No need to collate information for panel: they can view it themselves Standardisation of applications Central filestore rather than local one 1-4 are the big bonus points.

More rigorous data collection- for example UCL will receive a far higher % of equality monitoring data (should be 100%) Currently we only get approx 30% of data back from recruitment exercises. The online system will allow us to get a much more reliable and a detailed picture of who applies and is appointed for jobs at UCL. The report facility should make it easier/ quicker to gather a range of information related to the recruitment process for example recruitment success. No duplication of work- the data will not need to be completed by an applicant and employee- the data (e.g. equality monitoring data) can be entered by the applicant and reports run directly. This will save time/ resources. Benefits continued