1. Online Postgraduate Admissions Update for Postgraduate Forum – 22 January 2010 Kate Ward

2. New online PG admissions system PG programmes available for online application by December 2010 All PG admissions staff will access online applications through the Hobsons system Hobsons used for day to day PG applications processing Data updated in SITS daily

3. Better for applicants… Applicants will be able to: Submit an application Upload documents Request a reference Check the status of their application Receive an decision Accept (or decline) an offer

4. Better for staff… Staff will be able to: View applications, supporting documents and references online Process applications online: e.g. track documents, review applications, assign supervisors Use system to send automatic emails, scheduled emails or ad-hoc emails Communicate decisions And more…

5. Progress so far Collected application form requirements for each postgraduate programme Built the application form to incorporate as much flexibility as possible Consulted on your current admissions processes Developed and agreed a new postgraduate admissions process Designed basic applicant communications and references screens Developed the detailed processes and designed the Web Center screens needed to support processing of applications Reviewed and tested the first draft of the system

6. Next stage Plan for comprehensive testing in 2010 Plan staff training and write training materials Develop all applicant help text, dynamic text and application instructions Write applicant communications within the system Define user access accounts and privileges

7. Timetable February 2010: Faculty and Department staff will be invited to help with testing the application form and web center February – April 2010: demonstration of application form and web center - final consultation May 2010: Training for staff to begin. (Training will run from May to September in first instance) June – July 2010: Online applications roll out to begin for Faculty of Science July – September 2010: Implementation of online admission for remaining Faculties September 2010: Majority of programmes available for online application

8. Further information http://www.bristol.ac.uk/ips/projects/project current/postgrad-admissions/http://www.bristol.ac.uk/ips/projects/project current/postgrad-admissions/ kate.ward@bristol.ac.uk