1. Civil Service Resourcing
Customer Event
19 November 2014

3. Civil Service Resourcing Director
Mervyn Thomas
Civil Service Resourcing Director

4. Civil Service Resourcing
Ron Blyth
Civil Service Resourcing
Programme Director

5. Journey so Far Researched market and engaged with Suppliers
Baselined Requirements
Digital Agenda
Published Invitation to Tender
Approval to Proceed
Standardisation of processes
Award of Contract
Detailed Design work with customers and WCN
Plans for Transition, Business Readiness & Implementation

6. Civil Service Resourcing
Roger Bates
Civil Service Resourcing
Design Authority

7. The Journey Requirements Gathering – December 2012/January 2013
ITT – March 2013
Standardisation Workshop – July 2013
Design Steering Group weekly calls – August 2013 to date
Specification workshops - August/September 2013
Design Project Team working with WCN – September 2013 to date
Design Decisions Summary – 15th November
Design Steering Group meeting – w/c 25th November

8. Standardisation Rating Scales Anonymisation
Line Management Endorsement
Vacancy/Specialist Templates
Pre-screen Questions
Employment Histories
Competence Examples

9. Other Key Changes Look & Feel and Usability Candidate Side
Send Me Jobs Like These
Postcode Proximity Search
Detailed job alerts
Employment History
Job Basket
Surplus Staff
Surplus Profile
Job Alerts to Line Managers
Vacancy Holders
Single Vacancy template for each of advert only and full

10. Other Key Changes Contd.
Vacancy Holder
Single Vacancy Template
Reduced Further Information Fields & Additional Documents
Auto-rejects
Recruiter Side
Single Onboarding Form
Automated BPSS Checks
Named Recruiters for Vacancies
Management Information MI
Opening & closing dates for all stages

11. Comfort Break

12. WCN
Paul Taylor
James Devonshire
Chris Smale

13. Lunch

14. Ali Gale & Graham Humphrey Civil Service Resourcing
Transition & Readiness Leads

15. User Assurance Testing (UAT)
Independent Test Manager from Home Office IT Test Design and Consultancy Service.
Formalised approach informed by fully documented Test Plan.
Risk based prioritisation of business critical functionality.
Step-by-step test scripts.
Users from different Departments to assist with UAT execution.
Defect management procedure to manage defects through to fix.
Upon completion; Test Report and recommendation to inform Go/No-Go decision.

16. Business Readiness
Business Readiness Checklist to be issued via Project Change Network.
Confirm status of businesses readiness for go-live, including:
Internet links updated with new URL for Single Jobs Portal
Communications/awareness products cascaded
Required training delivered
Revised guidance available.
Monitored during weeks leading up to transition to confirm readiness for go-live.
Will inform Operational Readiness Review and Go/No-Go decision.

17. Dual running of old and new systems
Transition Approach
3 Feb 2014
31 March 2014
New System
Old System
Dual running of old and new systems
Vacancies can be posted onto new system from 27 January 2014
New system will go-live from 3 February 2014
User Profiles transferred to new system; user’s log in details remain the same
Vacancies posted on old system will remain accessible until 31 March 2014
Users able to select which system they want to access

18. Transition Approach - Implications
There will be no break in recruitment.
Vacancies on old system only accessible until 31 March 2014.
Onus on Vacancy Holders to finish exercises by end of March; if not will have to complete off line.
After end of March will have to provide feedback to candidates by .
Reserve lists will need to be maintained off line by recruitment teams.
Need to use Civil Service Initial Sift Test (CSIST) tool to access individuals’ test scores.
Surplus individuals’ profiles will transfer over to new system.
Data retained on old system until 31 July 2014.

19. Learning & Development and Guidance
Comprehensive guidance hosted on CS Resourcing internet site, for:
Candidates (Internal and External)
Vacancy Holders
Recruiters
Management Information.
Programme of targeted L&D events and materials, including:
“Classroom” sessions for Recruiters
Familiarisation events for Key Users
Awareness packs for Vacancy Holders and Candidates.

20. Communications System and Services Procurement Project internet site:
Headline News
Regular Updates
Frequently Asked Questions
NB. All outputs from this event will be published on the SSPP internet site.

21. Q&A Panel Ron Blyth – Programme Director
Roger Bates – Design Authority
John Miller – Project Manager
Dan Lay – CS Resourcing Test Manager
Graham Humphrey – Transition & Readiness Lead
Ali Gale – Transition & Readiness Lead
Catherine Horsley – CS Resourcing Operations Manager
Sarah Rydon – CS Resourcing System Support Team Manager
David McGill – CS Resourcing Contract Manager
Chris Smale – WCN Project Manager
Paul Taylor – WCN Contract Manager
James Devonshire – WCN Technical Developer