Using Origami Risk to report UAF injury/non-injury incidents, unsafe conditions, and vehicle/property damage Environmental, Health, Safety, and Risk Management (EHSRM) 2015 Why Origami Risk? Origami Risk Benefits Reporting Options How To Access and Use Origami Risk After the Report is Filed Requesting Origami Assistance

The University is committed to maintaining a safe environment that will encourage and enhance the experiences of each person who steps onto one of our campuses The University is committed to maintaining a safe environment that will encourage and enhance the experiences of each person who steps onto one of our campuses An important part of improving safety is quickly identifying and responding to incidents or unsafe conditions An important part of improving safety is quickly identifying and responding to incidents or unsafe conditions A new online incident reporting system, Origami Risk, has been designed to make incident reporting easy and simple for all employees and students A new online incident reporting system, Origami Risk, has been designed to make incident reporting easy and simple for all employees and students

Employee incidents with/without medical treatment Employee incidents with/without medical treatment Reporting an injured person (including students) Reporting an injured person (including students) Reporting an Unsafe Condition Reporting an Unsafe Condition Reporting damaged UA and non-UA Property Reporting damaged UA and non-UA Property Reporting damaged UA and non-UA vehicles Reporting damaged UA and non-UA vehicles PLEASE NOTE: All previous UA and UAF Incident/Accident reporting forms are obsolete and should not be used

Benefits of this new online reporting system include: Immediate EHSRM/UA Claims notification of the incident Immediate EHSRM/UA Claims notification of the incident Faster investigation and response process Faster investigation and response process Less resources (paperless system, no postage, no mail delays, etc.) Less resources (paperless system, no postage, no mail delays, etc.) Timely reports can be submitted from all systems (PC and Mac computers, tablets, smart phones, etc.) Timely reports can be submitted from all systems (PC and Mac computers, tablets, smart phones, etc.) Better customer service for worker’s compensation and general insurance claims Better customer service for worker’s compensation and general insurance claims Fewer forms to complete for accidents with injuries (Previously, three forms were required; now only one!) Fewer forms to complete for accidents with injuries (Previously, three forms were required; now only one!)

From the EHSRM website choose “Accident/Injury Reporting” from the left column tabs. This will take you to the incident reporting portal From the EHSRM website choose “Accident/Injury Reporting” from the left column tabs. This will take you to the incident reporting portal

Click on the “Online Incident Reporting” link

Log-in using your UA credentials (normal username and password)

Next…..choose the appropriate incident you wish to report Note: Anyone may complete an incident report on behalf of another injured employee 0r non-employee (to include students) Almost there! Next, click on “Submit a new incident” to see the incident report options (below)

Congratulations, you may now complete the report you selected! Please complete the form to the best of your ability Please complete the form to the best of your ability When finished, hit “Complete Incident” and the report will immediately go to EHSRM/Claims When finished, hit “Complete Incident” and the report will immediately go to EHSRM/Claims You are no longer required to fill out the Employee and Employer Report of Occupational Illness or Injury (worker’s compensation) forms when injuries/illness require medical treatment. Origami does this automatically! You are no longer required to fill out the Employee and Employer Report of Occupational Illness or Injury (worker’s compensation) forms when injuries/illness require medical treatment. Origami does this automatically! If you have any problems completing this form, contact one of the UAF Origami super-users listed at the end of this presentation. They will be happy to assist you. If you have any problems completing this form, contact one of the UAF Origami super-users listed at the end of this presentation. They will be happy to assist you.

Expect contact from EHSRM to initiate an investigation of the reported incident or unsafe condition Expect contact from EHSRM to initiate an investigation of the reported incident or unsafe condition Also expect contact from the UA System Office of Risk Services (SORS) Claims Adjuster for any reported incident involving a worker’s compensation, property, or other related claim Also expect contact from the UA System Office of Risk Services (SORS) Claims Adjuster for any reported incident involving a worker’s compensation, property, or other related claim You are encouraged to provide any additional written documentation, photos, etc., related to your incident. This information can be uploaded as part of your incident file immediately AFTER you have saved your report. You are encouraged to provide any additional written documentation, photos, etc., related to your incident. This information can be uploaded as part of your incident file immediately AFTER you have saved your report.

Contact your UAF Origami Super Users: Kim Knudsen, UAF EHSRM Safety Officer Gary Beaudette, UAF EHSRM Safety Officer Robert Miller, Facilities Services Safety Officer Daisy Saffir, System Office of Risk Services, Senior Claims Adjuster –