Mary Friedlieb Sr. Consultant PS Batch Refunding: A Case Study.

Slides:

Advertisements

Similar presentations

BEST PRACTICES What Forms Should a Student’s Financial Aid File Contain?

Advertisements

Tuition Calculation Overview. To provide an overview of the components involved in tuition calculation and to explain how setup changes can affect student.

BAR Presentation Student Financials January 2014.

Gisella Baker Director of Financial Aid Hawkeye Community College The following is a presentation prepared for IASFAA’s 2014 Conference in Davenport, November.

6 th Annual Focus Users’ Conference 6 th Annual Focus Users’ Conference Point of Sale Presented by: Natasha Leon Presented by: Natasha Leon.

View Customer Accounts Olga Catania Process Analyst Trainer/Student Accounts & Cashiering.

Welcome to the Bursar’s Office A copy of this presentation can be found on the Bursar’s Office Homepage at Bursar’s Office 131 Schwartz.

Olga Catania Process Analyst Trainer/Student Accounts & Cashiering University of Nevada, Las Vegas.

Banner Financial Aid Automated Electronic Loan Return.

ATHENA Student Accounts Orientation. Contact Information Website: Address: or Location: 424 E.

1 Presented by: Julanne Brooks Institution: Joliet Junior College May 21, 2013 Student Refund Process How JJC processes in-house refunds w/an opportunity.

Cashier Functions. Cashiers’ Key Ingredients I. Customer Service to students and staff II. Process payments III. Process payment arrangements IV. Process.

The Online Tuition Charge Statement Paying Tuition & Fees Things to be Aware of Questions Presented by Student Fiscal Services

CHALLENGES AND OPPORTUNITIES VETERANS ON CAMPUS. Overview Syracuse University history serving veterans and military Past Present GI Bill/Educational Benefits.

OSU Dual Summit BILLING & MONEY MATTERS May 3, 2005 George Windom, Business Affairs Emilio Vejil, Financial Aid & Scholarships.

How to Make a Loan Payment using “My AmeriCorps Online Account” Compiled from Montana and Washington Campus Compacts.

Accepting Credit Cards on your Website. If you are building an online shop, you will need to address the question of taking payments for orders. You can,

Financial Aid 101. Step 1: Apply Apply for Financial Aid by completing a Free Application for Federal Student Aid (FAFSA) Make sure to include the Title.

Student Accounts Office Alexis Levenson Director Of Student Accounts.

Presentation Title Mohan Dutt Hyperion Solutions Corporation

Disbursement. Disbursement Module Overview Define the disbursement options Run the disbursement process –On-line –In batch Review and adjust a scheduled.

Financial Aid and Billing Presented by Darrell Horn.

Now that I’ve applied to college… how do I pay for it?  Grants and scholarships – money that you do not have to pay back  Work-Study – your college can.

School of Medicine O rientation August 12, 2015 Presented by: Kevin Ryan and Nicole Griffo.

 Office of Financial Aid  Beck Center, Suite 108  Hours: 8:00 – 5:00 p.m.  Online Access 24/7 at MyTLU to documents and award letters  Business Office.

FINANCIAL AID MADE EASY FOR THE TRANSFER STUDENT.

FY14 Strategic Planning & Resource Allocation Budget & Financial Planning F&A Advisory Group Jan 23, 2013.

The CUNY ERP Project Student Administration by : Bahaa abas.

Cashiers Department “How To” Session Agenda Cashiers Department WebsiteCashiers Department Website Payment Methods and Deadlines Refund Schedules JagCard.

CSU HS Counselor Financial Aid. What does it cost? Cost of Attendance* (9 months) At HomeOn CampusOff Campus Fees $6,633 Books/Supp $1,682.

WHAT’S IN A PORTAL? TRUE/FALSE DO’S & DON’TS THE REVIEW PROCESS PROGRAM RULES $500 $400 $300 $200 $100 $500 $400 $300 $200 $100 $500 $400 $300 $200 $100.

Financial Aid and Billing Presented by Gary West.

CAPS CENTRALIZED ACCOUNT PROCESSING SYSTEM. CAPS is… The Centralized Account Processing System. It is an electronic postage payment system that provides.

Adding to Your Bag of Tricks A few SR and AA Solutions University System of Maryland PeopleSoft Conference October 8, 2004 Ken Epstein, The Cedar Group.

Cash Management Notifications And Authorizations.

Cost Sharing. Objectives Review roles and responsibilities Facilitate pro-active, continuous monitoring of cost share commitments Review Cost Share Summary.

Transferring Do you plan to transfer from Lone Star College Tomball to a university? If so, it is NEVER too early to start the transfer planning process.

Session 45 - Tribal Colleges: The Basics 1 Tribal Colleges: The Basics Return of Title IV Funds R2T4 Deborah Tarpley Department of Education, Region VIII.

Louisiana’s First Choice for College Access GO GRANT – Where Are We?

1 Oracle Release 11i Projects vs. Grants By Randy Krause & William Loumeau.

The Online Tuition Charge Statement Paying Tuition & Fees Things to be Aware of Questions Presented by Student Fiscal Services

Microsoft Dynamics AX 2012 Finance Training Contact US : Magnific training India USA :

CUSTOMER TRUST ACCOUNTS (MASTER TRUST) Pacific Area Finance Training August 2007.

Microsoft dynamics ax-financial Contact for more details : Magnific training

Money Matters Student Business Services Orientation 2016.

Taking Care of Business Financial Aid & Student Accounts.

Financial Aid EDUC 1300 Yes. This will be on your test!

Academic Affairs/Student Affairs Workshop August 4 th and August 9 th, 2011.

Prepared by: Session ID: Improve Banking operational efficiency by Implementing Financial Gateway and Cash Management Name Khalid Mohammed / Dan Kanner.

Student Accounts & Cashier Services

TUHSC Office of Financial Aid 2017 Summer Financial Aid Workshop

Financing Your Post-Graduate College Education

Student Accounts & Cashier Services

*No Checking Account Payday Loans* Gain Advance Cash to Meet Your Financial Woes

Lesson 4: The User Batch Report

ISFAA Winter Conference 2018

Student Accounts & Cashier Office

TUHSC Office of Financial Aid 2018 Summer Financial Aid Workshop

Graduate School Financial Planning

Veterans Education Benefits And Financial Aid

Deadlines will be posted on: Important Withdrawal Reminders

CPP FINANCIAL SERVICES

Student Prizes/Awards & Undergraduate Stipends

Navigating 1098T Reporting Requirements

Lesson 4: The User Batch Report

Addressing Common PO Changes

Lesson 4: The User Batch Report

Drop a class during the refund period*

Student Accounts & Cashier Office

The Billing Process.

Presentation transcript:

Mary Friedlieb Sr. Consultant PS Batch Refunding: A Case Study

Case Profile California State University, Fresno One of 23 CSU campuses 20,000+ students PS Careers of Grad, Ugrad and Non-credit Title IV financial aid school Refunding Procedure FA excess awards have always been refunded in “batch” (Nursing Loans) Non-FA excess monies refunded online/manual and in “batch” Minimum = $2.00, Maximum = $7,000.00

PS Software vs. Procedure Batch Refund Process = Multiple data entry of refund requests based on specific selection parameters “Report Only” mode will generate a report of what is selected, but will not post refund transactions to accounts With “Report Only” not selected, a report will still be generated, and transactions will be posted to accounts Checks will NOT be generated! This is a process that needs to be run after Batch Refund “Tuition Calc Required” ensures that most current enrollment based fees are posted to the accounts (payment allocation)

Selection Parameter Considerations Individual/Organization FA/Non-FA excess monies Refund Item Type (only one per selection parameters/run control) Address Usage SF Business Unit refunding setup Academic variables FA/payment Item Type variables Charge Priority/Payment Allocation setups SF Accounts Approvals Single vs. multiple checks

Selection Parameters: Page Review

Selection Parameters: Page Review

Selection Parameters: Page Review

Selection Parameters: Page Review

Selection Parameters: Page Review

Selection Parameters: Page Review

Fresno’s Questions How do we ensure Nursing Loan monies don’t apply to any charges? How do we ensure Nursing Loan monies apply against a specific GL account? How do we ensure Nursing Loan monies result in a separate refund check? How do we ensure Nursing Loan monies are only refunded to Grad students? How do we create the rest of our refunds for FA monies in the 10-day window?

Fresno’s Answers Develop and setup an unique item type for the Nursing Loan refund “charge” transaction. Map this item type with the specific GL account that is satisfied by the Nursing Loan monies, or “receivable from charge” Setup a Charge Priority tree node with only the Nursing Loan refund item type Use this tree node as the only node in a unique charge priority list Link this unique charge priority list to the Nursing Loan FA item type

Fresno’s Answers Do a separate run of Batch Refund just looking for the Nursing Loan FA award on the account Either trust that FA will only award Nursing Loan to students in the GRAD career, or use the Academic Program selection option to limit Nursing Loan batch refund run first, followed by a “all other FA” batch refund run Develop and follow a refund processing calendar

Can your institution use Batch Refunding? Know your refunding policy Don’t confuse procedure with policy Clarify your GL accounting needs Volunteers for a group exercise?

Q & A Mary Friedlieb Sr. Consultant