UNIVERSITY OF CALIFORNIA

Web Job Order Samantha Brown Co-developed with Jennifer Fish February 2014

Web Job Order | October 30 th, 2012 WJO - Introduction The WJO is an integral part of the Engineering process flow as it bridges the gap between the design phases and the actual installation of components. It requires integration with the Document Control Center upstream and procurement downstream. This tool allows engineers and designers a way of realizing their designs.

Web Job Order | October 30 th, 2012 WJO - Brief History The precursor to the Web Job Order stems from a paper based form that engineers/designers would fill out prior to handing off to a procurement liaison. Back in the late 1990s, an effort was made to convert the process to the digital realm by our centralized IT staff. This system, as it exists today, closely mimics the original paper form.

Web Job Order | October 30 th, 2012 WJO – Redevelop Decision Core users identified need to replace existing interface Cited reasons for upgrade: User interface dated and input mechanisms were tedious Attachments were prone to transfer failures Document Control integration was wanting Enables better tracking for projects, procurements, fabrication, assembly, and installation Better support since original development team in IT dissolved Opportunity to integrate the process better with our workflow

Web Job Order | October 30 th, 2012 WJO – Unique Capabilities Tight integration with WBS of Engineering Fabrication projects through category codes Capture all labor and PO/Pcard costs under a single account number Enables better project accounting Future project estimations generated from WJO data Utilize one interface for onsite or offsite fabrication Extensive integration with Engineering’s Document Control Center (a CAD neutral release repository) in addition to being an important hub in the design process

Web Job Order | October 30 th, 2012 WJO – Logistics Both systems (the old & new interface) are currently live and running in parallel

Web Job Order | October 30 th, 2012 WJO - Demo Live Demonstration Of new WJO interface

Web Job Order | October 30 th, 2012 WJO – Current Status The new WJO is accessible at wjo2.lbl.gov Both systems will continue to run in parallel for the next month Any JO started on either system requires completion in the same system Beginning in October this year, the new WJO and all of the lab’s financial infrastructure will have significant changes (known as F$M) Old WJONew WJO UC12xxxUC20xxx

Web Job Order | October 30 th, 2012 WJO – Yet to be implemented Short Term Deliverables Date Promised By (from Procurement) RFQs Clone JO Long Term Direction Deeper integration with JobBOSS via the B77 Shops Management of QA documentation Possible tie in with LBNL’s delivery tracking system

Web Job Order | October 30 th, 2012 WJO – Q & A Session Questions old interface: wjo.lbl.gov new interface: wjo2.lbl.gov Samantha Brown (x5640) Jennifer Fish (x2320)