Guidelines For Processing M-IV Schedules Class of 2014 Dr. Jeanette Ford USC SOM Registrar

Planning Your Schedules - general considerations  Academic calendar allows scheduling in 10 blocks  9 plus the block marked “Independent Study”  Capstone Week is “fixed” and required of all M- IV’s  Everyone is required to schedule at least 9 rotations out of those 10 blocks –5 required rotations –4 elective rotations –2 month(s) off

Academic Calendar  Independent Study (Rotation 1)June 29 –August 4, 2013  Rotation 2August 5 – August 30  Rotation 3September 3 – September 27  Rotation 4September 30– October 25  Rotation 5October 28 – November 22  Rotation 6November 25 – December 20  Thanksgiving DayNovember 28  Deadline for Taking the Step 2 ExaminationsDecember 20, 2013  Winter BreakDecember 21 – January 5, 2014  Rotation 7January 6–January 31  Rotation 8February 3– February 28  Capstone Week (Rotation 9)March 4 – March 7  Rotation 10March 10 – April 4  Rotation 11April 7 – May 2  CommencementMay 9, 2014

Planning Your Schedules - general considerations  Up to 4 rotations may be scheduled away  No more than one independent study may be scheduled  No more than 3 rotations (including your AI and selective) may be scheduled in the same specialty or subspecialty  Senior Medicine and Senior Surgery do not “count” towards this limit

Planning Your Schedules - general considerations  Other planned (hopefully!) events –Wedding –Childbirth –“Other”  Other M-IV activities –Step 2 CK –Step 2 CS –Residency application and interview process

Planning Your Schedules - required rotation #1 Senior Medicine  Must be done in Columbia (some exceptions, but rare)  You will be contacted by the department regarding your choice(s) of experiences  Once scheduled, difficult to change  Any period but 6 and 11 – maximum 8 each rotation  No exam given

Planning Your Schedules - required rotation #2 Senior Surgery  Must be done in Columbia (some exceptions, but rare)  You will be contacted by the department regarding your choices of experiences  Once scheduled, difficult to change  Any period but 11 – maximum 8 each rotation  Final exam given at end of rotation

Planning Your Schedules - required rotation #3 Acting Internship (AI)  Defined as including –A predominantly inpatient experience –Night call or night call equivalent –Meaningful primary patient responsibility  Must be done in one of the seven M-III core disciplines (GENERAL, not subspecialties)  Can be done “away” but with prior approval from local AI director; must provide him/her a course description and have the Extramural Form completed at least a month in advance

Planning Your Schedules - required rotation #4 Selective  Can be chosen from any elective in the fields of – Family Medicine – Neurology – Obstetrics/Gynecology – Psychiatry – Women’s Health  May be taken away (U.S.)  Cannot be “double counted” as your AI

Planning Your Schedules - required rotation #5 Capstone  Held during period 9 (for all M-IV’s)  One week in length  Large group sessions in Columbia and Greenville  Workshops in Columbia and Greenville

Planning Your Schedules- electives  Opportunities include –USCSM electives (Columbia and Greenville) –SCAHEC electives –Extramural electives –International electives –Independent study elective

Planning Your Schedules- electives  Resources –“Local” elective catalog –Away rotation information art.htmhttp:// art.htm

Away Rotations - AAMC’s VSAS Program  139 Host Schools for  VSAS is open year round – but each school has different application dates  $35 for first school  $15 for each additional school  Refer to VSAS handout  You must be authorized BEFORE you apply  Contact Bridget Greene for authorization

Away Rotations  Consult the compendium of 4th year electives at the AAMC website ( es/start.htm) es/start.htm  The compendium lists each school’s specific requirements… including application fee, tuition, malpractice liability insurance amounts, and date applications will be accepted.

Away Rotations  You may be asked to provide any or all of the following –Letter of reference –Transcript –Picture –Board Scores –Proof of health insurance –Proof of liability insurance –Background check –Drug Screen 

Away Rotations  Liability insurance requirements are usually $1 million/$3 million at most institutions.  SC limits are $300,000/$600,000.  Supplemental Insurance is available – see resource listed in handout

 AL University of South Alabama 500,000 1,500,000  FLUniversity of South Florida 100, ,000  KS University of Kansas SOM 500,000  LA Louisiana State University - New Orleans 500, ,000  LA Louisiana State University - Shreveport 500, ,000  TXTexas A&M University System 25,000 75,000  TX University of Texas - San Antonio 25,000 75,000  TX University of Texas SW Medical 25,000 75,000 Away Rotations

 Check to see if you are responsible for –Housing –Scrubs –Additional immunizations –Health reports (Donna Wall, Employee Health Nurse) can provide copies-she can be contacted at or –Bridget Greene (contact at ) or will complete processing of your application to include Dr. Ford’s signature, seal, and any letters or evaluations

Away Rotations  All schools do not go by the same academic calendar. If your away rotation starts a week earlier, schedule your “off” period or an elective that is flexible before your away rotation. When you return a week early, you can make up the ‘lost’ week.  One month prior to the beginning of the away elective, the following must be on file: –Approval from host institution –Completed “Request To Take Extramural Elective” form

International rotations  Need prior approval (2 months in advance) by Dr. Jeff Hall, Family Medicine  Listed in electives catalog – sphttp://electivecatalog.med.sc.edu/medi_d682.a sp

Keep in mind…  Electives must be 4 weeks in length  No AI or elective will be approved if you do not meet the deadline of four weeks prior to the beginning of the rotation.  Rotations in Columbia, Greenville, or any of the SC AHEC sites are not considered away rotations.

Keep in mind…  Some rotations (required or elective) do not contact you or send you anything in the mail prior to your rotation – be proactive -consult the web site CATALOG OF FOURTH YEAR ELECTIVES for information on when and where you need to be!

Keep in mind…

 M-IV grades –Will not appear on your ERAS transcript unless you request them to be included –Pass/Fail Senior Medicine Senior Surgery Independent Study Capstone Electives (all except Surgery) Selectives –Letter grades Acting Internships Surgery electives

Schedule Processing  OASIS scheduling system will be used  Lottery will be in two phases –Phase 1-required rotations (March) –Phase 2-elective rotations (May)  Actual dates yet TBD –Notification and instructions will be sent via

How do I get started?  Over the next 5-6 weeks –Look over information and course catalog –Devise a plan and PENCIL in your proposed schedule on the worksheet in your folder –Talk with your advisor and have him/her sign off on your worksheet  In March, OASIS will open for you to input choices for your required rotations (“Phase 1”)

What comes next?  Once the Phase 1 lottery is run, you will be notified of the results  You will then have two weeks in which to make changes to your schedule  Phase 2 (for elective choices) will open up in May  As much flexibility as possible will be allowed throughout the fourth year for further changes, but required months cannot always be changed

Questions?  Contact your advisor  Contact Dr. Richeson  Contact Dr. Ford  Contact Bridget Greene