© 2013 Dolphin. Can you Continue to Ignore Data Encryption in SAP? Introduction to Dolphin Legacy Decommissioning Dolphin Enterprise Solutions Corporation

© 2013 Dolphin. New Bubble Graphic

© 2013 Dolphin. 3 Teaming with Dolphin  Focus: SAP Customer Only  Proven solutions for the SAP customer leveraging SAP technology and certified by SAP  Stature: 1/3 of all Fortune 100 TM companies running SAP are Dolphin customers  Stability: Employee owned; private; independent of other stakeholders; organic growth;  Longevity: Established in 1995  Global Solutions : Hundreds of scalable, flexible and cost effective deployments

© 2013 Dolphin. 4 A Few of our Customers You’re in Good Company!

© 2013 Dolphin. 5 Business Drivers for Decommissioning  move to the cloud,  consolidate data centers,  introduce new, more agile systems,  financial audits and legal matters Americas AsiaEurope SSC Shared Service Centers Consolidating Service & Data Centers Move to the Cloud Impact of Audits and Legal New, More Agile Systems

© 2013 Dolphin. 6 Decommissioning SAP Applications “Like any other application, previous SAP instances need to be retired and the data managed systematically for cost and governance reasons, with support for ongoing access to data.” Gartner Inc., " Application Retirement Drives Structured Data Archiving", G. Landers, et al, April 2014.

© 2013 Dolphin. 7 Benefits of Decommissioning Lower Costs Eliminate high infrastructure, support and maintenance costs of obsolete, unused systems. Reduce Risk Keep legacy data secure, comply with changing regulations, and follow data retention requirements. Increase Productivity Reduce system complexity and improve access to legacy data for reporting and analytics.

© 2013 Dolphin. 8 Decommissioning Goals Minimize Total Cost of Ownership Retire legacy systems Control Data Move data and documents to long term low cost storage Fast & Efficient Reporting Update reports to point to legacy data Seamless Access Provide visibility

© 2013 Dolphin. Decommissioning Solution: Option One Move Decommissioned Data Outside of SAP

© 2013 Dolphin. 10 Decommissioning Solution Outside of SAP Business Application (ECC, BI, CRM, SRM etc.) Business Users Legacy Data Storage Options Business Application (ECC, BI, CRM, SRM etc.) Business Application SAP (ECC, BI, CRM, SRM etc.), or Other System Reports, Documents, Tables Decommission Data & Documents Decommissioned System Online Systems Content Repository Cloud

© 2013 Dolphin. 11 Moving Data Outside of SAP PBS ECS Legacy SAP SAP (ECC, BI, CRM, SRM etc.), or Other System Archived Data (Documents) Print Lists Documents PDF, TIF, XLS, etc. PBS ECS Migration toolset Archive Repository

© 2013 Dolphin. 12 Advantages of Moving Data Outside SAP  Archive from multiple systems into a single ECS instance  No need for standing SAP instance to access information -Reduced license and maintenance fees -Consolidate servers (reduce complexity) -Compliant

© 2013 Dolphin. 13 Retrieving Data Moved Outside of SAP PBS Enterprise Content Store 13 Select Legacy Data Source View Detailed Data

© 2013 Dolphin. 14 Retrieving Data Moved Outside of SAP PBS Enterprise Content Store

© 2013 Dolphin. Decommissioning Solution: Option Two Move Into Another SAP System

© 2013 Dolphin. 16 Decommissioning Solution Migrate to Another SAP Instance Business Application [ECC, BI, CRM, SRM etc.] Business Users Business Application [ECC, BI, CRM, SRM etc.] Business Application [ECC, BI, CRM, SRM etc.] Reports, Documents, Tables Decommissioned System Online Systems Migrated Data & Docs

© 2013 Dolphin. 17 Moving Data Into Another SAP System Business Application SAP (ECC, BI, CRM, SRM etc.), or Other System Archive Legacy Data & Documents SAP System SAP (ECC, BI, CRM, SRM etc.), or Other System Migration toolset Migrated Archived Archive Repository

© 2013 Dolphin. 18 Benefits of Moving Data into Another SAP System  Fast Extraction of Legacy Data  Business Users Can Define Extractions, No dependence on Basis or IS Analysts  Unlimited file size  [Large extracts can be scheduled during off hours]  Auditors extract data into easily accessible formats (AIS, CSV, Text Files) for further manipulation 18

© 2013 Dolphin. 19 Retrieving Data from SAP System Pre-defined variants, scheduled extracts, black out dates 19 SAP: Dolphin Toolset Pull specific reporting data SAP: Dolphin Toolset Pull specific reporting data Online data Archived data ECS

© 2013 Dolphin. 20 Define Data from SAP System for Migration Asset Data Migration 20 Select Tables and Fields via Archiving Obj. Select Tables and Fields via Archiving Obj. Define Extraction Parameters

© 2013 Dolphin. 21 Validation of Data from SAP System 21 Details of Extracted data View Extraction Jobs

© 2013 Dolphin. Implementation Details

© 2013 Dolphin. 23 Decommissioning Solution Components 1.Conduct System Analysis, Workshop, & Archive Blueprint: Determine priorities, dependencies, deliverables, etc. 2.Define the Decommissioning Process: Dolphin determines priorities for data migration & reporting 3.Determine Requirements for Data Retrieval and Display: Standard SAP or Dolphin toolsets 4.Select a Document and Data Storage Solution: Choose appropriate storage solution (i.e., Archive Link compatible, flash, etc.) 5.Include Document Migration from SAP DB: Migrate attachments and documents stored in the DB to storage Dolphin Best Practice Approach

© 2013 Dolphin. 24 Dolphin Best Practices Dolphin Project Approach 24 Analyze & Design Implement Test Execute ConfigurationBlueprint Functional Analysis Technical Analysis Prototype Env. Development Documentation Testing Knowledge Transfer Typically 30 – 60 days Variable depending on the complexity and amount of data Dolphin needs to understand your requirements and availability to plan the project. Dolphin can provide a team of experts to accelerate the project timeline as required. Time Required Staffing Ongoing Support

© 2013 Dolphin. 25 Best Practices for Decommissioning Project Methodology 25 Plan Engage Design Implement Sustain Develop an Decommissioning Strategy & Approach Analysis & Blueprint Approach for technical, operational, and functional objects Engage Key Stakeholders and Executive Sponsors Project Plan Clearly state objectives, timeline, projected results & impact Collect Requirements Using Templates End User and Business Requirements Understand retrieval, reporting, and audit/legal compliance issues Implement Solution with Best Tools/Processes Dolphin Best Practices for Decommissioning Ensure you are using the right tools & processes for success Automate and Support Change Management Automate and support; publish wins and results Manage the lifecycle of the data incl. legal holds

© 2013 Dolphin. 26 Sample Dolphin Status Report Project Methodology 26

© 2013 Dolphin. 27 Requirements for Customers Human Resources  Access to Basis, DBA, Security, & network teams as needed  Access to SAP Functional resources & data owners as needed  Project Manager  Project Sponsor with decision power Technical Resources  Onsite access (badges, desks, telephone)  Remote access (vpn, citrix, etc.)  Location to store project documentation  Laptops (optional)  Meeting room, training facility 27 Dolphin requires the following resources for data archiving projects:

© 2013 Dolphin. THANK YOU