4 th Meeting of Quality Enhancement Cells (Phase-III) University of Health Sciences, Lahore Presented By: Waqas Latif M.Sc. Biostatistics Deputy Director (Additional Charge) Quality Enhancement Cell University of Health Sciences, Lahore

Quality Enhancement Cell The Quality Enhancement Cell was established on 6 th, December, 2010 on the directive of the Vice Chancellor, University of Health Sciences (UHS), Lahore. University of Health Sciences, has always endeavored to maintain high Quality in all the departments, both academic as well as administrative. Quality assurance is a process-driven approach with specific steps to help define and attain goals. This process considers design, development, production, and service. The goal is to ensure that excellence is inherent in every component of the process. Quality assurance also helps to determine whether the steps used to provide the product or service are appropriate for the time and conditions. The cycle for quality assurance consists of four steps: Plan, Do, Check, and Act.

Vision & Mission Statement Quality Enhancement Cell Vision "Developing a viable and sustainable mechanism of quality assurance in higher learning at University of Health Sciences to meet the rising challenges of transforming the country into a knowledge economy" Mission "To integrate the concept of quality assurance at University of Health Sciences in higher learning with compatibility through capacity building"

Running Program The following programs are running at University of Health Sciences at postgraduate level; 1.Allied Health Sciences 2.Anatomy 3.Behavioral Sciences 4.Biochemistry 5.Forensic Sciences 6.Haematology 7.Human Genetics & Molecular Biology 8.Immunology 9.Microbiology 10.Morbid Anatomy & Histopathology 11.Nursing 12.Pharmacology 13.Physiology & Cell Biology

Self Assessment Exercise (SAE) The Self-Assessment Exercise has been completed of the following eight programs, 1.Allied Health Sciences 2.Anatomy 3.Biochemistry 4.Immunology 5.Morbid Anatomy & Histopathology 6.Pharmacology 7.Physiology & Cell Biology 8.Haematology

Workshops Arranged at UHS S. NoTitle of the eventDateTarget groupPurpose of the event 1.1 st Workshop08 th July, 2011Senior FacultyCurriculum Designer & Organization 2.2 nd Workshop13 th Oct, 2011Senior FacultyRole of Assessment Team 3.3 rd Workshop20 th Mar,2012 Senior Faculty & Administrative Departments Follow up of Implementation Plan

Meetings Arranged at UHS S. NoTitle of the eventDateTarget groupPurpose of the event 11 st Meeting of QEC15 th Sept, 2011Senior Faculty To discuss the criteria 1,2 & 3 with the PTs of the selected departments 22 nd Meeting of QEC22 nd Sept,2011Senior Faculty To discuss the progress of the SAR of the departments selected for SA process 33 rd Meeting of QEC29 th Sept, 2011Senior Faculty To discuss the Criteria 4,5,6,7 & 8 of SAR 44 th Meeting of QEC07 th Oct, 2011Senior FacultyTo accelerate the SA process. 55 th Meeting of QEC13 th Oct, 2011Senior Faculty To finalize the Self Assessment Report 66 th Meeting of QEC27 th Oct,2011Senior Faculty To discuss the visits of Assessment Team (AT)

In Process SAE Self-Assessment Exercise is in process of the following programs: Microbiology Human Genetics Nursing Behavioral Sciences Forensic Sciences

Current Status in View of Implementation Plans of Seven Programs

Current status in view of Implementation plans of seven programs 1.Allied Health Sciences 2.Anatomy 3.Biochemistry 4.Immunology 5.Morbid Anatomy & Histopathology 6.Pharmacology 7.Physiology & Cell Biology

Issues HighlightedAction Agreed Responsible Department Clinical material for researchBuild a collection center of UHS.Director Admin Insufficient Technical staff VC directed to Dir. Admin & HR to appoint the technical staff as soon as possible. Director Admin & HR Insufficient faculty staff VC directed to Dir. Admin & HR to advertise the vacant post of faculty and other technical staff and appoint them as soon as possible. Director Admin & HR Students support and Advisory Department VC directed to Dr. Shahzad Head of Pharmacology Department to look after the Students Counseling & Advisory Department. Head of Pharmacology department Annual funds should be allotted for the routine running of the laboratory, to maintain departmental library and computer. VC directed to Finance department to allocate and provide the annual funds for the routine running of the laboratory and to maintain departmental library. Finance department Impress money should be provided to the Head of department to be used in case of immediate requirement. VC directed to Finance department to allocate the Rs.25, 000 to the Head of department to be used in case of immediate requirement. Finance department Allied Health Sciences

Anatomy Issues HighlightedAction Agreed Responsible Department Insufficient reference books for experimental studies in the departmental library HOD provides the list of new books to the chairman of library committee. Chairman of library committee and Librarian Insufficient support personal VC directed to Dir. Admin & HR to hire the lab technologists and support personal Director Admin & HR Establishment of Student Counseling & Advisory Department VC directed to Dr. Shahzad Head of Pharmacology department to look after the Student Counseling & Advisory Department. Head of Pharmacology department Insufficient faculty staff VC directed to Dir. Admin & HR to advertise the vacant post of faculty and appoint them as soon as possible. Director Admin & HR Insufficient library staff Post has been advertised. VC directed to Dir. Admin & HR to appoint the library staff as soon as possible. Director Admin & HR Insufficient teaching assistant VC directed to Dir. Admin & HR to fill the vacant post of teaching assistant of UHS and SBMS project. Director Admin & HR Insufficient number of computers. IT department directed by VC to provide the computers and working stations in the department. Director IT

Biochemistry Issues HighlightedAction Agreed Responsible Department Insufficient of faculty staff VC directed to Dir. Admin & HR to call for interview against the advertised post of faculty and appoint them as soon as possible. Director Admin & HR Insufficient number of computers. IT department directed by VC to provide the computers and working station. Director IT Students support and Advisory Department VC directed to Dr. Shahzad head of pharmacology department to look after the Students counseling & Advisory Department. Head of Pharmacology department Journal of Biochemistry & journal of Clinical Chemistry VC directed to HOD to provides the list of new journal to the chairman of library committee. Chairman of library committee Annual funds should be allotted for the routine running of the laboratory, to maintain departmental library. VC directed to Finance department to allocate and provide the annual funds for the routine running of the laboratory, to maintain departmental library. Finance department

Immunology Issues HighlightedAction Agreed Responsible Department Teaching hospitals should be attached with the University Hospitals have been notified as constitutions of UHS to provide clinical material for research. - Insufficient of faculty staff VC directed to Dir. Admin & HR to advertise the vacant post of faculty and other technical staff and appoint them as soon as possible. Director Admin & HR Insufficient number of computers. IT department directed by VC to provide the computers and working station. Director IT Students support and Advisory Department VC directed to Dr. Shahzad head of pharmacology department to look after the Students counseling & Advisory Department. Head of Pharmacology department Annual funds should be allotted for the routine running of the laboratory, to maintain departmental library and computer. VC directed to Finance department to allocate and provide the annual funds for the routine running of the laboratory, to maintain departmental library. Finance department Impress money should be provided to the Head of department to be used in case of immediate requirement. VC directed to Finance department to allocate the Rs.25, 000 to the Head of department to be used in case of immediate requirement. Finance department

Morbid Anatomy & Histopathology Issues HighlightedAction Agreed Responsible Department Insufficient faculty staff VC directed to Dir. Admin & HR to call for interview against the advertised post of faculty and appoint them as soon as possible. Director Admin & HR Insufficient number of computers. IT department directed by VC to provide the computers and working station in the department. Director IT Examination of new students VC has agreed to look it personal and call meeting of all academic senior staff in this regard. VC and Heads of all the departments Students support and Advisory Department VC directed to Dr. Shahzad head of pharmacology department to look after the Students counseling & Advisory Department. Head of Pharmacology department Evaluation of student’s performance VC directed to Dr. Allah Rakha Head of Forensic department to evaluate the student’s performance on quarterly basis. Head of Forensic department Animal house should be maintained according to the International standards. Dir. Admin & HR briefed that Animal house is working according to the International standards. Director Admin & HR

Issues HighlightedAction Agreed Responsible Department More space needed for Class rooms VC directed to Dir. Admin & HR to provide the alternate class room i.e., Shams Auditorium. Dir. Admin & HR Insufficient teaching assistant VC directed to Dir. Admin & HR to fill the vacant post of teaching assistant of UHS and SBMS project. Director Admin & HR Annual funds should be allotted for the routine running of the laboratory, to maintain departmental library and computer. VC directed to Finance department to allocate and provide the annual funds for the routine running of the laboratory, to maintain departmental library. Finance department

Pharmacology Issues HighlightedAction Agreed Responsible Department Insufficient number of computers. IT department directed by VC to provide the computers and working station. Director IT Insufficient number of lab equipment VC directed to director SBMS project to purchase lab equipments. Director SBMS Project and Finance Department Insufficient faculty staff VC directed to Dir. Admin & HR to advertise the vacant post of faculty and appoint them as soon as possible. Director Admin & HR Insufficient E-Journal in library HOD provides the list of new journal to the chairman of library committee. Chairman of library committee Insufficient teaching assistant VC directed to Dir. Admin & HR to fill the vacant post of teaching assistant of UHS and SBMS project. Director Admin & HR

Physiology & Cell Biology Issues HighlightedAction Agreed Responsible Department Annual examination system and breakdown of major into sub-subjects VC directed to all heads of the departments to hold the meeting and make the proposal and present it to Board of Studies and Board of Governor. Heads of all the departments Technical staff, research assistants, research fellows should be provided VC directed to Dir. Admin & HR to provide this staff within a month. Director Admin & HR Students support and Advisory Department VC directed to Dr. Shahzad head of pharmacology department to look after the Students counseling & Advisory Department. Head of Pharmacology department Insufficient faculty staff VC directed to Dir. Admin & HR to advertise the vacant post of faculty and appoint them as soon as possible. Director Admin & HR More space needed for Class rooms VC directed to Dir. Admin & HR to provide the alternate class room i.e., Shams Auditorium Dir. Admin & HR Insufficient number of computers. IT department directed by VC to provide the computers and working station. Director IT

Issues HighlightedAction Agreed Responsible Department Annual funds should be allotted for the routine running of the laboratory, to maintain departmental library and computer. VC directed to Finance department to allocate and provide the annual funds for the routine running of the laboratory, to maintain departmental library. Finance department Impress money should be provided to the Head of department to be used in case of immediate requirement. VC directed to Finance department to allocate the Rs.25, 000 to the Head of department to be used in case of immediate requirement. Finance department Animal house should be maintained according to the International standards. Dir. Admin & HR briefed that Animal house is working according to the International standards. Director Admin & HR

Problems Encountered in the Execution of the Implementation Plans

No major problem was encounter for the execution of implementation plan. The acting Vice Chancellor was very supportive and sympathetic to the genuine problems that were highlighted by individual program. Financial constraint can be major problem in executing in some of the highlighted issues. Faculty hiring is a time consuming process which has been initiated but it might take more than the expected time to appoint the required faculty member for individual program.

Cont….. The size of class room has to be addressed and construction of bigger class rooms will required approximately six months. The commissioning of new computer, work station, laboratories equipments and academic books has to follow certain set of procedure that would require few months.

Impact of Self-Assessment Process

Overall Self- Assessment Process has a very positive impact. Initially there were some reservation for whole process but eventually all programs were supportive to this exercise.

Cont The positive impact could be categories into the following areas; Academic and curriculum autonomy Financial ownership Student centered policy making Research oriented project Improvement in the library and animal house Improvement in the quality of assessment Designated teaching hospital was announced. Hiring of the required faculty and the departmental manpower.