AAR Presentation 3 rd – 5 th February 2015 ASEAN Regional Conference Disaster Relief Exercise 2015 Grand Alora Hotel, Alor Star, Kedah updates from Final Planning Conference

38 attendees India Laos Cambodia United States of America ASEAN Secretariat Indonesia Philippines Australia Thailand Canada IFRC

To evaluate the effectiveness of SOP/Protocols/Tools of ASEAN, Regional, International and the affected host nation pertaining to multi-national disaster operation. To review the affected host nation’s ability to respond to humanitarian assistance requirements cause by natural disasters. To assess the capacity of ARF members in response to disasters and coordination between civil and military agencies Goals and Objectives

AAR up-to-date activities  Meetings: 8 internal meetings and discussion :2 joint Malaysia-China meetings :IPC and FPC :other meetings with multiple agencies and experts  Recruitment: Police (including ex) ex-CONOCO, Fire & Rescue Dept. (including ex), Navy, Military, Emergency medical officers, NGOs, Academicians, Countries representatives.

ORGANIZATIONAL STRUCTURE 5

Executive Planning Committee AAR Coordinator A. Fakhru’l-Razi Head AAR-FTx Division Head AAR-TTx Division Head AAR-Logistics & Support Services Division Assoc. Prof. Dr. Aini (Malaysia) Mr. Zhang Xiao Ning (China) MAIN ORGANIZATIONAL STRUCTURE

SUB-DIVISIONAL ORGANIZATIONAL SET-UP Head AAR-FTx Division Mass Flood Evacuation Field Hospital HAZMAT Building Collapse Landslide Immediate Relief Team Maritime SAR EOC Road Traffic Accident Chemical Spillage Dr. Syafiie Syafiie (UPM) Evacuation Centre

SUB-DIVISIONAL ORGANIZATIONAL SET-UP Head AAR-TTx Division Members A. Fakhru’l-Razi (UPM)

SUB-DIVISIONAL ORGANIZATIONAL SET-UP Head AAR-Logistic and Support Services Division CIQ & RDC Logistics Communication & Media Admin & Finance Secretariat Transport Safety & Health Accommodation Dr. Elistina (UPM)

Overview of AAR From 23 rd May till 28 th May 2015 OPS Period Experts/members with different backgrounds Composition Disaster management + control, EOC + responding/relief agencies Scope: parallel setup Evaluation and Recommendations Final Outcome

Recruitment Participating member states selection process Application deadline by FPC, 6 th February 2014 Recruiting – minimum 30 referees To be announced AAR Team composition confirmed

Roles of Members ROLES OF AAR TEAM MEMBERS

Sources of data/information Interviews Observation Documents review Questionnaire/ Checklist

References Documents (not limited to) 1) ARF Strategic Guidance for Humanitarian Assistance and Disaster Relief 2) ARF Work Plan for Disaster Relief ) ASEAN Agreement on Disaster Management and Emergency Response (AADMER) 4) Asia-Pacific Military Assistance to Disaster Relief Operations series of Conferences (APC-MADRO) 5) SOP for Standby Arrangement 6) The Use of Foreign Military and Civil Defense Assets In Disaster Relief - Oslo Guidelines

7) HAZMAT Standards – National Fire Protection Association (NFPA) 8) International Search and Rescue Advisory Group Guidelines (INSARAG) 9) International Civil Aviation Organization (ICAO) 10) International Aeronautical and Maritime Search and Rescue (IAMSAR) 11) Malaysian National Oil Spill Contingency Plan 12) Medical Support Manual for United Nations Peacekeeping Operations 13) Etc.. References Documents (not limited to)

Logistic + Support FTx SOP, International Guidelines, etc Questionnaire/Checklist/Interview TTx RespondersVictims/Actor Head of Delegation Observation

Documentation Process

Report & Recommendations Briefing of preliminary findings during DiREx 2015 before the closing ceremony Circulation of final report among ARF members Recommendations for next DiREx based on the findings – issues and challenges

1.Strengthen the effective utilization of ASEAN standby arrangements for disaster relief and emergency response 2.Implement an effective operational engine to enhance regional cooperation in disaster management 3.Coordination of Multi-National maritime search and rescue 4.Management of Mass Casualties 5.Distribution of aid and humanitarian assistance. Effective coordination of international assistance from the UN, NGO’s and private sector Addressing the 10 challenges

Timeline & Preparation 1. FPC meeting (AAR committee)3 rd - 5 th Feb Nomination of AAR committee members 3 rd – 5 th Feb by Int. Delegates (during FPC meeting) 3. Nomination of referees by Int. Delegates 6 th Feb (end of FPC) 4. AAR Referees Training Workshop 4 th – 5 th May 2015 (China – Malaysia) 5. Pre-DiREx meeting (committee)22/23 Jan Training of referees23/24 May 2015 (includes all international participants)

Provision of Facilities, Apparatus and Personal Protective Equipment Equipments: o Masks o Gloves o Safety Helmet o Night Goggles o Other equipment deemed necessary based on each scenarios/simulation of exercise A work area for AAR group members at each site A secretariat as AAR operating base (with supplies of refreshment, computers and networks) Transports, mobility and unrestricted access

Additional issues Concerns/matter raised: Guidebook / Standard Operating Procedures / Manual for After Action Review committees and referees Method for internal communication between members – foreign delegates Post-exercise (for each scenario) interview with on- scene commander Sharing of the references and materials – tools (confidentiality to be preserved)

Contacts 1) Fakhru’l-Razi Ahmadun – 2) Aini Mat Said – 3) Ng Yee Guan -

Q & A SESSION ANY QUESTIONS???