Presenter notes: This Microsoft PowerPoint 2010 Presentation is a prepackaged solution for basic PowerPoint 2010 training. You may use the presentation as-is or customize it. Remove this slide before presenting the slideshow.

Tips for maximizing Microsoft PowerPoint 2010

New features in PowerPoint 2010 The File tab is new to 2010’s ribbon. Save versions of a presentation. Organize slides into sections. Merge and compare presentations. Use PowerPoint Web Apps to work on a presentation from anywhere. Embed and work on a video from inside PowerPoint. Turn a presentation into a video.

Using speaker notes Never forget important information, again! Display slides and notes simultaneously. Access Notes Page view from the View tab; click Notes Pages in the Presentation Views group.

Modifying design templates Tweak presentation designs to suit your needs. Use the Slide Design pane to customize slides. Access pre-defined themes on the Design tab.

About the Slide Master Customize numerous slides simultaneously. Select Slide Master in the Master Views group of the View tab to edit the master slides.

Formatting text and bullets To change text elements: Select the text in question Click the Home tab Apply attributes from the Font group To change bullet elements: Highlight the list Click the Home tab Choose the Bullets or Numbering option from the Paragraph group on the Home tab Make these changes on the Master Slide to update all the slides in your presentation.

Stacking and grouping Group objects together to move numerous images as a single unit. Change stacked order to send images to the background or foreground.

Inserting images A picture is worth a thousand words. Use images sparingly to maximize their effect. Use options in the Images group to insert graphic files. Access Shapes in the Illustrations group on the Insert tab.

Inserting video Use video to liven things up. Use videos sparingly to maximize their effect. To add video clips, click the Insert tab. Then, click the Video option in the Media group. Control how a video clip is played.

Working with videos PowerPoint supports several video clip options: Loop until stopped Rewind movie when done Hide during show Play full screen Insert animated clips from the Video option in the Media tab.

Inserting tables Use tables to display tabular data. Limit the amount of information presented in a slide table. Insert tables using the Table option in the Tables group on the Insert tab.

Inserting Excel data Use Excel data and charts to provide visual cues. Insert Excel data in PowerPoint: Press the Insert tab Click Insert Object in the Text group Click Create From File Locate the worksheet to use

Creating charts Charts can be used to diagram processes and more. Click Chart in the Illustrations group on the Insert tab. For more options, use SmartArt in the Illustrations group: Cycle Diagrams Relationship Diagrams Process Diagrams Matrix Diagrams

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Animations and transitions Energize presentations using animations and transitions. Animation helps focus audience attention on specific items. Use transitions to keep your audience focused when switching gears a bit.

Animations and transitions Use animations to draw attention to a specific element. Specify how slides advance using transitions. Use animations and transitions sparingly to maximize their effect.

Animations and transitions Access animation effects from the Animation gallery: Entrance Emphasis Exit Motion Paths

Editing slide timing Click a slide’s thumbnail and then apply timing options from the Animations tab. PowerPoint’s Rehearsal feature lets you time slides to change automatically at specific intervals

Printing presentations PowerPoint offers a number of printing options: Slides Notes Pages Outline Save paper: Print multiple slides on a single sheet. Print a notes version for yourself.

Web presentations Make presentations available to Web users. Publish to the Web by clicking the File tab and choose Save & Send.

Presentations to go PowerPoint’s Package Presentation For CD saves your complete slide show to CD. Eliminate issues with fonts and other missing elements. Access Package Presentation For CD option by clicking the File tab and choosing Save & Send.

Collaboration features Use PowerPoint’s reviewing features to leverage additional collaboration capabilities. Access the Reviewing features by selecting the Review tab.

The Do’s of success Do be frugal: Don't be text heavy. Do be professional: Don't use cheesy clip art. Do use discretion: Don’t overuse transitions and effects. Do be consistent: Don’t overuse different fonts and colors.

Do… Do ensure presentation locations are properly equipped. Do use speaker notes when possible. Do use the presentation as a message delivery mechanism, not as a crutch. Do be prepared for the inevitable.

Do… Provide the audience with printed slides. Rehearse your presentation for length and content. Don’t permit the presentation to control the presentation. Do allow your audience time to interact and enjoy your presentation.

Final steps Questions? Thanks for attending. Don’t forget your handout.