FAA Managers Association (FAAMA) New Leader Training – FAAMA V Chapter Leadership In accordance with FAAMA National and Chapter By-Laws: Chapter by-Laws Lists Chapter leaders’ roles Lists Chapter leaders’ responsibilities

New Leader Training – Chapter By-Laws Purpose: Establishes Association Regulations for: Legal document establishing the relationship to the FAAMA Binds the officers and members legally Sets qualifications for membership Sets qualifications for officers Sets the chapter’s dues structure Determines who can represent the chapter at the national convention

New Leader Training – Chapter By-Laws (Continued) Chapter Officers defined Three officers are the minimum Duties of each officer are spelled out Executive Board defined Sets a process for spending money Defines Officer terms and election process

New Leader Training – Chapter By-Laws (Continued) Defines Chapter: Membership Elections Dues Assessment Local Chapter Organizational Structure Meeting Management

New Leader Training – Chapter By-Laws (Continued) Establishes Chapter Meeting Protocol Meetings should be held at least quarterly Maintain and publish minutes, which include vote totals, etc. Publish minutes for all members Make minutes available to the Association Secretary upon request Robert’s Rules of Order (latest revision) is required Note to reader: If your Chapter does not currently have by-laws, please discuss with your Regional Director immediately.

New Leader Training - Chapter Management Chapter Leader’s Role Chapter Leadership Chapter Executive Board Leadership Committee Management Meeting Scheduling and Management Budget Management and Auditing Facility Communication Management New Member Recruitment New Chapter Development

New Leader Training - Chapter Management (Continued) Chapter Leadership  Communication Management  Robust communication energizes members and adds value to their dues  Forward FAAMA National s to members  Disseminate local information to members  Solicit ideas and feedback from membership  Identify and forward new leadership ideas and concepts to membership and your Regional Director

 New Leader Training - Chapter Management (Continued)  Chapter Leadership (Continued)  Relationship Management - Build and maintain positive relationships  Character and role modeling –  Ensure you “walk-the-walk”  Maintain a positive, productive, positive work environment  Remember - You represent the FAAMA with everything you do and say very day.  Your level of influence is directly tied to your character.  Make a difference - ensure you are always a valuable resource.

 New Leader Training - Chapter Management (Continued)  Chapter Leadership (Continued)  Relationship Management – (Continued)  Schedule regular meetings with facility management teams  Your relationship investments with facility leadership will determine your level of influence and success.  Schedule regular meetings with local and national politicians  Continually build and foster positive relationships  Solicit and identify management issues  Forward issues or recommendations to RD  Schedule and conduct regular Chapter meetings

 New Leader Training - Chapter Management (Continued)  Chapter Leadership  Build and Maintain Committees (Teams) - energize the Chapter by increasing member participation – build Chapter ownership  Chapter Executive Board – Delegate duties, solicit ideas  Create committees as needed - For example:  Election Committee (Nomination) – Manages Chapter officer nominations and elections.  Budget Committee – Creates annual budgets  By-Laws, Strategic Planning Committees – Creates proposed by-laws and Strategic plan update recommendations  Meeting Committee – Plans meetings and annual social engagements

 New Leader Training - Chapter Management (Continued)  Chapter Leadership (Continued)  Chapter meeting management  Solicit meeting committee volunteers to assist you  Use off-site venues (e.g., local government conference rooms, restaurants, hotels, sports bars)  Solicit meeting agenda items from membership  Publish meeting agenda at least seven days prior to meeting  Solicit and use local speakers (e.g., Mayor, Members of Congress, Business leaders)

 New Leader Training - Chapter Management (Continued)  Chapter Leadership (Continued)  Schedule and manage Chapter Meetings  Invite sponsor presentations (e.g., Livingston Financial)  Invite other federal organizations (e.g., FEB, Post Office)  Meeting should create enjoyable networking opportunities  Lead and manage the meeting  Ensure meeting minutes are recorded, archived, and published.

 New Leader Training - Chapter Management (Continued)  Chapter Leadership (Continued)  Manage Chapter resources  Create annual Chapter business plan  Plan activities and associated costs  Ensure Chapter financial records (e.g., checking account) are routinely reconciled.  Ensure annual budget audit is conducted and documented.