Jeanne Clery Campus Security Policy & Crime Statistics Disclosure Act and You CSA Orientation / Training Guide With thanks to Northwestern University for their assistance

2 Table of contents Page 3: The Clery Act, what’s that? Page 4: What does it have to do with you? Page 5: What and who is a Campus Security Authority (CSA) Page 6: Who is not a CSA... Page 7: Who is exempt from CSA crime reporting Page 8 What it means to be a CSA Page 9: Completing the CSA Crime Report Form Page 10: Some questions to ask... Page 11: Crime occurrence location and reporting Page 12: Clery Act required reporting Page 13: Clery Act required reporting (continued) Page 14: CSA non-reporting situations Page 15: Reporting guideline and contact information Page 16: Sanctions and summary Page 17: Where to get more information and copies of the CSA Crime Report Form and Definitions

3 The Clery Act, what’s that? Jeanne Clery was raped and murdered in her dorm room at Lehigh University in The law enacted in her memory is intended to ensure that students and others are informed about violent campus crimes so they can make informed decisions. The Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act (the Act) requires schools and universities to report information on security policies and timely annual information about crime occurring on and around campus. The collected and published data is used for statistical purposes and to alert the campus community of any threats, especially those concerning safety. The School of the Art Institute of Chicago’s Annual Security Report is published and distributed annually by Campus Security in compliance with the Act.

4 What does it have to do with you? Compliance with the Clery Act falls under the mandate of the Department of Education. The School annually provides the Department of Education with required crime data which is published on their website. Clery Act compliance is an institutional responsibility and full compliance is a campus-wide effort and concerns all members of the campus community. Crime data from crimes committed, in certain geographic locations associated with the School, are obtained from incidents reported to Campus Security, the Chicago Police Department and any official of the institution who is defined as a Campus Security Authority (CSA).

5 What and who is a Campus Security Authority (CSA) CSA’s are officials with “significant responsibility” for students and campus activities. In other words, campus officials who manage or otherwise oversee student and campus activities. If you are directly affiliated with and responsible for students, and they potentially could report a crime / incident to you, then you are a CSA. Crimes reported to CSA’s may not have been reported to Campus Security or the Police. This is often the case in incidents of sexual assault. Some examples of CSA’s include Campus Security staff, Deans, Directors, Department Heads, Faculty Advisors to student groups, Student Activities Coordinators, Student Resident Assistants, Residence Hall Coordinators, Student Center Director, Student Judicial Officer, etc.

6 Who is not a CSA...  Faculty who are not advisors to student groups.  Counseling Services and Health Services staff.  Administrative, maintenance and clerical staff.

7 Who is exempt from CSA crime reporting  Licensed professional counselors and pastoral counselors (employed by a religious organization to provide confidential counseling) who are working within the scope of their license or religious assignment at the time they receive the crime report.  Although professional and pastoral counselors are exempt from Clery reporting requirements, they are encouraged to review all reporting options with their clients, including reporting a crime to Campus Security or a Campus Security Authority.

8 What it means to be a CSA CSA Deans, Directors and Department Heads are annually notified via of the availability of CSA reporting materials and resources. Notified individuals are directed to advise persons in their area of responsibility, who they believe have “significant responsibility for student and campus activities“, of the availability of these materials and their related responsibilities. If someone tells a CSA about a crime or an incident that may be a crime, the CSA is to record the information and submit a Crime Report form in a timely manner to Campus Security. CSA’s should not report crimes which have already been reported to Campus Security or to another CSA.

9 The CSA should first ask the reporting party if they would like to report the crime to Campus Security. If the answer is yes, provide the reporting party with Campus Security contact information. If the reporting party does NOT want to report the crime to Campus Security or the police, inform him / her that you MUST report the incident as an anonymous statistic, but will not identify anyone involved without permission. For the Crime Report Form the CSA shall obtain as accurate and complete description of what happened as possible from the reporting party. Campus Security will analyze the reported facts and appropriately classify the crime / incident and record the reported information. When in doubt, a Crime Report Form should be completed! CSA’s should send completed Crime Report Forms to: Campus Security, Attention: Arthur Jackson, Associate Director for Campus Security, at 37 S. Wabash Avenue, Chicago. Completing the CSA Crime Report Form

10 Some questions to ask... Is the reported crime in progress on campus? If so, immediately call or push the emergency button on an in-house phone. (If off campus, immediately call 911.) Has the victim sought or is the victim in need of any assistance or services? If desired and as a resource starting point, it is recommended you suggest the victim / reporting party visit the Campus Security web site at: What happened? How, when and where did it happen? Is there an identified suspect? Has the crime / incident been reported to Campus Security or another CSA? (If so, completion of a Crime Report is not necessary) Does the victim wish to remain anonymous?

11 Crime occurrence location and reporting A CSA Crime Report Form must be completed only if the reported crime occurred at one of the following locations: On Campus - includes student residences; Non-Campus building or property – off campus sites owned or controlled / leased by SAIC – i.e. remote classrooms, student housing, research facilities, etc. Public Property adjacent to campus – streets, sidewalks, parking lots, parks. For detailed crime location definitions, visit the SAIC Emergency Information page at and click on the Information for Campus Security Authorities link.

12 Clery Act required reporting The Clery Act specifically requires reporting of the crimes listed below. Criminal Homicide – murder and manslaughter Sex offenses – forcible and non-forcible Aggravated assault Robbery Burglary Motor vehicle theft Arson Drug, Liquor & Weapons Law Violations Hate Crimes In addition to the listed crimes, Campus Security request that CSA’s complete and submit a Crime Report form on any crime reported to them which has not previously been reported to Campus Security.

13 CSA Clery Act required reporting (continued) Drug, Liquor, and weapons violations of law (not just School policy) involving either an arrest or disciplinary referral. Hate crimes reporting, related to any of the above mentioned categories of crime, any other crime causing bodily injury, or any incidents of Theft, Simple Assault, Intimidation or Vandalism if any of these noted crimes was motivated by hate. For more detailed hate crime and liquor, drug and weapon law violation definitions, click on the SAIC Annual Security Report at:

14 CSA non-reporting situations CSA’s should only complete reports on crimes, arrests and disciplinary referrals which occurred at one of the locations identified on the CSA 2009 Crime Report Form Definitions document and if the crime, arrest or disciplinary referral has not already been reported to Campus Security or another CSA. For example, do not report a crime if: A student tells you about a crime that occurred at a different college before he/she transferred to SAIC; or A student reports an assault that happened while he/she was away from campus and not involved in a campus activity – e.g., at home on spring break, on vacation, or at a summer job with a private company.

15 Reporting guideline and contact information CSA’s should immediately push the EMERGENCY BUTTON for reported emergencies on campus and for crimes-in-progress or crimes that just occurred on campus CSA’s should immediately call 911 for reported emergencies off campus and for crimes-in-progress or crimes that just occurred off campus

16 Sanctions and summary Sanctions The Department of Education can issue civil fines up to $27,500 per violation for substantial misrepresentation of the number, location or nature of crimes to be reported. Also, noncompliance can lead to the suspension or limiting of an institution’s Title IV eligibility. Summary Crime reporting is a community wide responsibility. Campus Security Authorities are obligated to report Clery Act qualifying criminal incidents. We ask that CSA’s immediately report any crime so Campus Security can document the incident and take action as appropriate.

17 Where to get more information The School CSA cover letter, Crime Report Form, Crime Report Form Definitions and this CSA Orientation / Training PowerPoint (PDF) are available on the Campus Security website at: The Department of Education Handbook for Campus Crime Reporting (216 pages) Visit the Campus Security web site to access SAIC’s Annual Security Report and for additional information, at: o.pdf Contact Campus Security – Arthur Jackson at /