1. CAMPUS SECURITY AUTHORITY (CSA)
Your role as a…
CAMPUS SECURITY AUTHORITY (CSA)
…under the Jeanne Clery Act
UNIVERSITY OF WASHINGTON BOTHELL
Campus Safety Department

2. The History of the Clery Act
In 1986 Jeanne Clery was raped and murdered in her dorm room at Lehigh University.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (referred to as the Clery Act) was enacted in her memory.

3. The Goal of the Clery Act
To ensure both current and prospective students, their parents, and both current and prospective employees have access to accurate information about crimes committed on campus and about campus security procedures.

4. SECTION 1 of 4 CLERY ACT BASICS Overview
Why the the Clery Act is important
Requirements of the Clery Act
Review

5. Overview
The Clery Act requires institutions of higher education receiving federal financial aid to report specific crime statistics and provide safety and crime information to members of the campus community. Colleges and universities are required to make timely warnings, emergency notifications, and provide annual information about campus crime statistics and security policies. Institutions found to be in violation of the Act can be fined up to $35,000 per incidence. The fine is levied by the U.S. Department of Education, the agency charged with enforcement of the Act.

6. Importance of the Clery Act
Many crimes, especially sexual assaults, are not reported to police. The Clery Act requires that the University gather and publish crime data from multiple sources, including Campus Security Authorities, to ensure that students and others know about potential dangers on campus—even if those crimes were never reported to law enforcement by the victims.

7. Requirements of the Clery Act
Disclose, collect, classify and count crime reports and statistics.
Issue crime alerts . Known as a “timely warning,” these alerts are disseminated for any Clery Act-specified crime that represents an ongoing threat to the safety of students or employees.
Issue emergency notifications upon confirmation of significant emergency or dangerous situation involving immediate threat to health or safety.
Publish Annual Security and Fire Safety Report.
Submit crime statistics to the Department of Education.
Maintain a publicly available daily crime log.
Implement missing student notification procedures.
Maintain fire safety information - including fire log, annual fire report with statistics and policy statements.

8. Requirements of the Clery Act
Institutions must report (annually and on-going) the following:
Where crimes occurred
Type of crimes reported
Employees and students are notified by October 1 of each year that the campus Annual Security and Fire Safety Report is updated and available.

9. Review
- Many crimes, especially sexual assaults, are not reported to police. - The Clery Act requires institutions of higher education receiving federal financial aid to report specific crime statistics and provide safety and crime information to members of the campus community. - Each campus is responsible for establishing appropriate procedures to implement these requirements. - Employees and students are notified by October 1 of each year that the campus Annual Security and Fire Safety Report is updated and available.

10. SECTION 2 of 4 CAMPUS SECURITY AUTHORITIES
What is a Campus Security Authority?
CSA designation
Examples of a CSA
CSA reporting exemptions
Review

11. Campus Security Authority Definition
The Clery Act requires that the University gather and publish crime data from multiple sources, including data from any person deemed to be a Campus Security Authority (CSA).
The law defines 4 categories of Campus Security Authorities:
Member of the Campus Safety Department.
Non-police security staff responsible for monitoring University property
Staff members/offices designated under UW policy as those to whom crimes should be reported
“Officials with significant responsibility for student and campus activities”.

12. CSA Designation CSAs are defined by job function and not by title.
A CSA is anyone who has significant responsibility for student and campus activities.
The law defines "significant responsibility” broadly, and includes, but is not limited to:
Student Housing
Student Conduct and Campus Judicial Proceedings

13. Examples of a CSA Examples of CSAs Non CSAs Deans
Student Housing staff
Athletic coaches
Student activities coordinators
Officials who oversee a student center
Student judicial officers
Resident Advisors (RAs)
Student advisors
Faculty advisors to student organizations
Non CSAs
Administrative staff not responsible for student activities (e.g., payroll, facilities)
Clerical staff
Individual faculty who do not serve as advisors to registered student organizations
Doctors in the Student Health Center or Counselors in the Counseling Center, who only provide care to individual students

14. CSA Reporting Exemptions
Licensed professional mental health counselors. Pastoral counselors (employed by a religious organization to provide confidential counseling) and are working within the scope of their license or religious assignment. Although licensed mental health professionals and pastoral counselors are exempt from Clery Act requirements, the University encourages such counselors to tell victims about the Confidential Reporting Process, if, in their judgment, it is appropriate to discuss crime reporting with this client. Victims have the option of reporting crimes confidentially to a CSA. This means the University will keep a record that a crime occurred but will not publish any identifying information. Reports filed in this manner are counted and disclosed in the annual crime statistics.

15. Review CSAs are defined by job function and not by title.
A CSA is anyone who has significant responsibility for students AND campus activities.
Examples of CSAs include deans, student housing staff, athletic coaches, and student coordinators and advisors.
Administrative, clerical staff or faculty positions without responsibility for student activities or advising do not meet the requirements of a CSA.
Licensed professional mental health and pastoral counselors are exempt from Clery Act reporting requirements.

16. SECTION 3 of 4 RESPONSIBILITIES & REPORTING Overview
What crimes to report
Limitations on crimes to report
Geography of reporting
How to make a report
Review

17. Responsibilities & Reporting Overview
CSAs are responsible for collecting information on and reporting certain crimes that are reported to them by students and employees.
The following slides in this section will help CSAs know what crimes need to be reported and how to report them within the provisions of the Clery Act.

18. What Crimes to Report What is a CSA required to report?
Criminal homicide (murder and manslaughter)
Sex offenses, forcible & non-forcible
Aggravated assault
Robbery
Burglary
Motor vehicle theft
Arson
Hate crimes, including any of the crimes listed above or any other crime causing bodily injury, if motivated by race, gender, gender identity, religion, sexual orientation, ethnicity, national origin or disability. As of 2008, please also report hate crimes that involve larceny/theft, simple assault, vandalism or intimidation.
Arrests and discipline referrals of students, staff, and faculty for liquor, drug and weapons law violations.

19. What Crimes to Report
In March 2013, President Obama signed a bill that strengthened the Violence Against Women Act (VAWA). Included in the bill was the Campus Sexual Violence Elimination Act (Campus SaVE) that amends the Clery Act to include reporting of the following effective 2014:
Dating violence
Domestic violence
Stalking
The three Clery crimes listed above must be tracked for inclusion in the reporting of Clery crime statistics as of the Annual Security Report. Work with your respective supervisors about any additional reporting of these crimes as there are potential Title IX reporting requirements.
The Annual Security Report must also include updated policy statements to include VAWA requirements addressing UW Sexual Harassment Policy and procedures for responding to complaints of sexual harassment.

20. Limitations on Crimes to Report
You are required to report on the crimes listed on the previous slides only if they occurred within particular geographical areas.
Those areas are:
On-campus, as defined by the Clery Act
Off campus, as defined by the Clery Act

21. On-Campus Locations Defined
On-campus locations for the UW Bothell/Cascadia College campus includes all buildings and properties contiguous with main campus.
On-campus also includes streets, grounds and parking lots within campus boundaries and…
On-campus housing facilities, even if privately owned or operated.
Public property adjacent to campus (roads, sidewalks).

22. Off-Campus Locations Defined
Some off-campus locations are deemed so closely related to the University that crimes at these locations are included in campus crime statistics: Any building or property owned or controlled by the UW that is used in direct support of UW’s educational purposes, is frequently used by students and is not “on-campus” property. An example at the UW is the Eastside Learning Center (ELC) in Bellevue

23. Foreign Locations Situation
UW opens and operates a campus in another country.
Students go abroad for credit in a program not run by UW.
UW runs an international program – contracts with an international entity to provide services and/or space.
Clery Requirements
… Must report.
… No Clery reporting obligations.
… Must report if UW “owns or controls” (e.g., leases) international property.

24. Reporting Exceptions
As a CSA, you DO NOT have to report the following:
A crime that occurred before the victim came to the University.
A crime that occurred while the victim was away from campus and not involved in a UW activity (e.g., at home during break).

25. What to Do - Overview If someone reports a crime to you…
Get the facts: Who, what crime, when, where, how, etc.
Immediately report all Clery Act crimes to the Campus Safety Department so the campus can comply with timely warning policies and maintain accurate crime statistics for the Annual Security Report.
Inform victims of their options, including confidential reporting and offering referrals to resources (e.g., campus assistance programs or a counseling or advocacy service, if appropriate).

26. What to Do – Getting the Facts
Important questions to ask:
Is a violent crime in progress (if so, call the police immediately).
Has the victim sought or is the victim in need of services?
What happened? How, when and where? Is there an identified suspect?
Has the incident already been reported to the police or another CSA?
Does the victim prefer to remain anonymous?

27. What to Do – Reporting to Campus Safety
Complete a Crime Report Form (available online).
Describe the incident/crime as completely and accurately as you can.
You do not need to make a judgment about or investigate what happened, just get the facts as they are reported to you.
Note: If the victim reports a crime to you, but wishes to remain anonymous, you still need to submit a Crime Report Form, but you do not need to identify the victim.

28. What to Do – Reporting to Campus Safety
Filling out the Crime Report Form
Answering questions on the form will help determine the correct crime category. Even if you are unsure that you checked the correct crime, Campus Safety will review your answers and determine the correct category from the info you provide.
Write a brief description of the incident.
Timely reporting is critical!

30. Crime Report Form
The Crime Report Form is Available online. You will need to fill out a separate form for each crime reported to you.

31. SECTION 4 of 4
REVIEW & GUIDANCE
Review
Resources

32. Review
The Clery Act requires institutions of higher education receiving federal financial aid to report specific crime statistics and provide safety and crime information to members of the campus community.
Each campus is responsible for establishing appropriate procedures to implement these requirements.
A Campus Security Authority (CSA) is anyone who has significant responsibility for student AND campus activities.
CSAs are required to: get the facts, report all Clery-related crimes to the Campus Safety Department, inform victims of confidential reporting options and offer referrals to resources.

33. Resources for CSAs Campus Safety Department www.uwb.edu/safety
U.S. Dept. of Education Handbook for Campus Safety and Security Reporting
www2.ed.gov/admins/lead/safety/handbook.pdf
UW’s current Annual Security and Fire Safety Report, and Drug-Free Schools Act Information

34. …for your participation in the CSA training program.
THANK YOU!
…for your participation in the CSA training program.
Please be sure to take the one-question quiz to attest to the completion of this training before logging out of Canvas.
Overall people communicated that there are additional components may need to be incorporated or considered. Also, lower level details, i.e. departmental level GP
Continue work on plan to address these issues
However, some may not be included in GP, but will be addressed separately i.e. Auxiliary