1 NIC / NICSIGePNIC - MMP Overview & Status of eProcurement implementation under Mission Mode Project As on

2 NIC / NICSIGePNIC - MMP Background of the Project  Adoption of a standardised e-Procurement System  In all state government departments  As a Mission Mode Project (MMP) under NeGP  By Ministry of Commerce and Industry, Department of Commerce.  To be implemented using the e-Procurement system developed by National Informatics Centre - GePNIC.  Implementation in two phase  First Phase - year States  Second Phase – year – 13 States

3 NIC / NICSIGePNIC - MMP Background of the Project …contd  Complete funding by Department of Commerce, GOI  Project Cost Rs Crores for a period of two years.  Fund of Rs 2.5 Crores released till date.  National Informatics Centre Services Incorporated (NICSI) will assist in implementation of the system.  Implementing State will only have to take care of the front-end infrastructure requirements such as PCs and Internet connectivity.

4 NIC / NICSIGePNIC - MMP Features of Government eProcurement System of NIC (GePNIC): Solution :  Generic ;  Covers Goods, Services & Works procurement by Government offices. Main Functionalities :  Enrolment of Govt officials & Bidders  Tender / Corrigendum Creation and Publishing  Publishing of decisions of Pre-bid meeting  Online Bid submission / resubmission / withdrawal  Online Tender opening / Decryption of Bids  Uploading of Committee Recommendations / Evaluation summaries, Publication of Award of Contract information

5 NIC / NICSIGePNIC - MMP Features of Government eProcurement System of NIC (GePNIC): Salient Features :  Facility for Online/offline Payment of Tender Fee and EMD  Payment Exemption  Facility for Multi Cover Bid system  Generation of Comparative Charts for Financial Bids  Communication of ‘Event Alerts’ by Mail / SMS to various stake holders.

6 NIC / NICSIGePNIC - MMP Role of Dept of Commerce (DoC)  Nodal agency for rollout of eProcurement under MMP across the States  Process Advisory Committee (PAC) - formation  Committee will be the interface between the implementing State Government and NIC  Process related changes, if any will be routed through PAC

7 NIC / NICSIGePNIC - MMP Responsibilities of NIC / NICSI  Conduct Awareness Workshop  Procurement & Installation of required backend infrastructure  Configuration and installation of solution  Security audit of the configured solution  Hosting of site for each of the State  Provision of generic demo server for training purpose  Arranging the 4 to 8 Facility Management Personnel depending on size of state  Help Desk facility from empanelled vendors

8 NIC / NICSIGePNIC - MMP Responsibilities of NIC / NICSI  Preparations of Brochures, User Manuals etc. and circulate soft copy  Facilitate procurement of 10 DSC for pilot departmental officers from NICCA  Conduct First round of training programme  Continuous Handholding support services through FMP team  Assistance in Launching of Pilot tenders  Assistance by NICCA for issuing 500 DSC for each state

9 NIC / NICSIGePNIC - MMP Responsibilities of State Govt  State level core committee to be set up  Standard Bidding Document (SBD) to be fine-tuned  Core committee to identify one or two pilot departments  Issuing of Government Orders and Notifications  Participation in awareness workshop of by NIC  Inputs from the Finance and Legal teams  Provide input for setting up of state specific portal  Identify pilot team to acquire 10 DSC from NICCA

10 NIC / NICSIGePNIC - MMP Responsibilities of State Govt  Identify and allot space for setting up of Local Help Desk / Project Monitoring Unit  Infrastructure Setup for Facility Management Personnel  Arranging extensive training to Department User & Bidders  Launching of pilot tenders  Extend the solution to other departments initially for the value above Rs.25 lakhs  Enhance the scope of coverage by decreasing the tender value to Rs.10 lakhs and above

11 Activites Completed  Process Advisory Committee constituted by DoC  NIC Circulated Implementation Guidelines to states  Letter issued for formation of Core Committee by DoC  Workshops held in Rajasthan, Uttarakhand, Maharashtra  Meetings held in Kerala, Chhattisgarh, Puducherry, J & K  NIC has identified Nodal Officers in all states for coordination  Work Order issued for posting 2 Facility Management Personnel in five states  Backend infrastructure ready for 5 states  Site ready for Rajasthan and Uttarakhand

12 NIC / NICSIGePNIC - MMP Status of Implementation SNoStateConfirma tion Received Core Committee Formed Initial Meeting / Workshop State Specific Web Site 2 FMP posting DSC Issue Status Go Live 1RajasthanYes Workshop Conducted ReadyWO issuedYes 1st Oct ‘11 2UttarakhandYes Workshop Conducted ReadyWO issuedForms received 1st Oct ‘11 3J & KYes Meeting HeldRegistration in Progress WO issuedForms received 4KeralaYes Meeting HeldTo be initiatedWO issuedYet to receive forms 5PuducherryYes Meeting HeldTo be initiatedWO issuedYet to receive forms 6MaharashtraYes Workshop Conducted To be initiatedAwating fundsYet to receive forms 7ManipurYes To be initiatedAwating fundsYet to receive forms 8PunjabYes To be initiatedAwating fundsYet to receive forms 9Himachal Pr.Yes ReadyAwating fundsYet to receive forms 10ChhattisgarhNo Meeting Held

13 NIC / NICSIGePNIC - MMP Thank You