1 Publisher Lesson 2 Enhancing Publisher Documents Microsoft Office 2010 Introductory Pasewark & Pasewark

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 222 Objectives Understand guides. Enter text. Insert pictures. Work with objects. Create a building block.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 333 Objectives (continued) Insert text from a Word document. Use Find and Replace. Check the spelling in a publication.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 444 Vocabulary building blocks layout guides master page object panel heading

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 555 Enhancing Your Publisher Documents The use of business information sets, templates, and building blocks helps you get a jump start on creating publications. Enhancing Publisher projects with your own pictures and text is fun, easy, and provides a way to create attractive and professional- looking publications.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 666 Beginning a Brochure After starting Publisher 2010, you can choose a template such as Accent Box.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 777 Understanding Guides Publisher has many types of layout guides to help you position objects in a publication. Depending on the template, these can include: – Margin guides, grid guides, column guides, row guides, and baseline guides. Although you cannot move the default guides, layout guides that you add yourself can be moved with the mouse pointer.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 888 Understanding Guides (continued) Create ruler guides by placing the pointer over the horizontal or vertical ruler, and dragging the pointer from the ruler onto the page. To temporarily hide guides, click the View tab on the Ribbon, then click the Guides check box to remove the checkmark.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 999 Understanding Guides (continued) As shown in the figure, there are many layout guide combinations that you can add to your pages for aligning text and objects. Viewing layout guides

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 10 Understanding Master Pages If you want to move the locked layout guides that appear on templates, you must switch to the master page for the current publication. The master page is a background page that includes placeholders for text and graphics as well as layout guides.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 11 Entering Text Using templates, you can add text directly into text boxes or panel headings. A panel heading is the area provided for the title or heading of a project or section of a project. You resize and reposition text boxes. You can also insert text from a Microsoft Word document.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 12 Inserting Pictures You can insert pictures as new objects, or you can replace existing pictures with newly inserted pictures in the same location. Pictures are automatically centered horizontally and vertically on the page, unless they are replacing an existing picture. Once a picture is inserted, it can be resized and formatted to meet your needs.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 13 Working with Objects Objects are any items that can be modified in Publisher using the provided tools and features. When you select an object, the Ribbon changes appearance showing additional tabs above the Format tab, depending on what type of object you have selected. – These include Picture Tools, Text Box Tools, and Drawing Tools.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 14 Arranging Objects The Arrange group has many important features for manipulating objects. Using the Align and Distribute buttons, you can align objects by their tops, bottoms, centers, and left or right sides. Distributing objects means to place the same distance horizontally or vertically between objects.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 15 Arranging Objects (continued) Once you have aligned or distributed the objects, it's a good idea to group them together to ensure that they are not moved or deleted by accident. You can rotate an object left or right 90 degrees or use the Free Rotate tool. You can also flip an object horizontally or vertically.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 16 Layering Objects In Publisher, you can stack or layer items using the Order commands. The Send to Back and Bring to Front commands sends the selected object to the back or top of the stack, respectively. The Send Backward and Bring Forward commands send the selected object back or forward one level at a time.

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 17 Creating Building Blocks Building blocks are a collection of designs and text placeholders that can be used to further enhance a publication's appearance and functionality. You can create your own building blocks for storing text and graphics for future use. Once a building block is created, it can be used in any publication. 17

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 18 Creating Building Blocks (continued) To get started, right-click an object, then click Save as Building Block. The Create New Building Block dialog box opens. Here you can assign a descriptive name to your building block and choose which gallery it should go in: – Page Parts, Borders & Accents, Calendars, Business Information, or Advertisements. 18

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 19 Creating Building Blocks (continued) 19 Viewing the Telephone Numbers building block in the Building Block Library

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 20 Inserting Text from a Word Document To insert text from a Word document, create a text box as a placeholder to put your text into. Click the Insert tab on the Ribbon, and then click the Insert File button in the Text group. Once you find the text file you want, click OK, and the text falls right into place. 20

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 21 Inserting Text from a Word Document (continued) 21 A Text box is shown in the center of this brochure pane Text box in middle pane

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 22 Using Find and Replace The Find and Replace feature searches your publication for a specific word or phrase and replaces it with a new one. You can find and replace a word or phrase one at a time using the Find Next and Replace buttons or replace them all at once using the Replace All button. 22

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 23 Checking the Spelling in a Publication You should not solely rely on spelling checkers to proof your work. For each misspelled word, Publisher offers a list of suggestions to replace the misspelled word. 23

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 24 Summary In this lesson, you learned: Layout guides include column, row, baseline, and margin guides. All guides help you to align objects on the publication page. Layout guides on each template are locked but can be moved on the master page. There are many layout guide combinations that you can add to your publication using the Guides button in the Layout group on the Page Design tab. Ruler guides are dragged from the horizontal or vertical rulers. 24

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 25 Summary (continued) Publisher templates come with text box placeholders that you can customize by entering your own text. You can add text directly into text boxes or panel headings. When you have entered text, it’s best to zoom in on the text so that you can easily modify it. In addition to using the provided clip art in Publisher, you can insert your own photographs and illustrations using the Picture button in the Illustrations group on the Insert tab. Pictures can be modified using the many formatting options on the Ribbon. When a picture is selected, the Ribbon displays the Picture Tools tab above the Format tab. 25

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 26 Summary (continued) Publisher provides many ways to work with objects. The Arrange group offers a collection of commands for manipulating objects—all of which help create a professional-looking page. You can align and distribute objects, layer objects, rotate and flip objects, and group them together. Grouping allows you to treat a batch of objects as one object. 26

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 27 Summary (continued) You can convert your own text and graphics to building blocks so that they can be used over and over. You can name new building blocks as well as categorize them. Then, when you need to use a building block, you can access it from the Building Blocks group on the Insert tab. 27

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 28 Summary (continued) Inserting text from a Word document is easy and saves time. To insert text, simply create a text box, then, using the Insert File button, navigate to the location of the text file on your hard drive. Once the text is inserted, you can format it in Publisher. The Find and Replace pane is used for replacing specific characters, words, or phrases. This is a powerful feature that ensures accuracy within a publication and saves time. 28

Publisher Lesson 2 Pasewark & Pasewark Microsoft Office 2010 Introductory 29 Summary (continued) Publisher offers a standard spelling checker that examines a publication for any misspelled words, offers a list of suggested replacements, and lets you fix a misspelling by choosing one of the suggestions. If a word is not misspelled, you can ignore the entry. In addition to using the spelling checker, it is always best to proofread a document for content and accuracy. 29