Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-1 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Microsoft Excel Specialist FORMATTING AN EXCEL WORKSHEET

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-2 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Performance Objectives Preview a worksheet Apply formatting to data in cells Change column widths Change row heights Format numbers in a worksheet Insert rows and columns in a worksheet Delete cells, rows, and columns in a worksheet Clear data in cells Add borders, shading, and patterns to cells in a worksheet Repeat the last action Automate formatting with Format Painter

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-3 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Previewing a Worksheet File, Print Preview Print Preview button Print Preview Toolbar OR Displays as it will appear when printed. Note that the gridlines will not print.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-4 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Changing the Zoom Setting click triangle to display drop-down list select desired percentage or key new percentage OR View, Zoom

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-5 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Formatting Toolbar Font Font Size Bold Italic Underline Align Left Center Align Right Merge and Center Currency Style Percent Style Comma Style Increase Decimal Decrease Decimal Decrease Indent Increase Indent Borders Fill Color Font Color

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-6 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Changing Column Width drag boundary line between headers to the right = increases size to the left = decreases size double-click = adjust to longest entry width displays in yellow box represents average number of characters that can fit Using Column Boundaries Multiple column widths can be changed at the same time by selecting adjacent columns first.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-7 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Changing Column Width…/2 Using Column Width Dialog Box type the column width Format, Column, Width

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-8 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Changing Row Height drag boundary line between headers increase point size = increase row height decrease point size = decrease row height height displays in yellow box represents point measurement 72 points in a vertical inch Using Row Boundaries Multiple row heights can be changed at the same time by selecting adjacent rows first.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-9 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Changing Row Height…/2 Using Row Height Dialog Box type the row height Format, Row, Height

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-10 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Formatting Numbers default format is the General category (right aligned, decimals and commas not displayed unless keyed, 10-point sans serif) Toolbar buttons OR Format, Cells choose a category and a description displays Ctrl + 1

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-11 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Aligning, Indenting, and Rotating Data default alignment: text = left; numbers = right Toolbar buttons OR Format, Cells specify alignment controls how text fits in a cell rotate text by dragging arc or entering a number Ctrl + 1

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-12 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Aligning, Indenting, and Rotating Data…/2 Example – Merge and Center button 1) type text in left column 2) select columns to merge and center 3) click Merge and Center button

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-13 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Aligning, Indenting, and Rotating Data…/3 Example – wrap text 1) type text 2) Format, Cells, Alignment tab 3) click check box beside Wrap text Press Alt + Enter to enter data on more than one line within a cell.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-14 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Changing the Font Toolbar buttons Format, Cells Ctrl + 1OR

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-15 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Inserting Rows Insert, Rows Insert, Cells OR - inserted row will appear above selected cell Select more than one row to insert more than one row.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-16 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Inserting Columns Insert, Columns Insert, Cells OR - inserted column will appear to the left of active cell Select more than one column to insert more than one column.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-17 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Deleting select what you want deleted select cell(s), row(s), or column(s) press Delete key Edit, Delete OR

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-18 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Clearing Data in Cells

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-19 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Adding Borders select cells OR click and select style click to display Borders toolbar Format, Cells

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-20 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Adding Shading and a Pattern select cells OR click and select color select color and pattern Format, Cells

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-21 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Repeating the Last Action OR Edit, Repeat F4 Ctrl + Y

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-22 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Format Painter position insertion point on a character containing the desired formatting Format Painter button select text to which you want the character formatting applied Double-click Format Painter button to apply character formatting in more than one location. Turn off by clicking Format Painter button.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-23 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you print preview? Features Summary File, Print Preview Print Preview button OR

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-24 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you change the zoom setting? Features Summary click triangle to display drop-down list select desired percentage or key new percentage OR View, Zoom

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-25 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you display the Column Width dialog box? Features Summary Format, Column, Width

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-26 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you display the Row Height dialog box? Features Summary Format, Row, Height

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-27 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you display the Format Cells dialog box? Features Summary OR Format, Cells Ctrl + 1

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-28 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you display the Insert dialog box? Features Summary Insert, Cells

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-29 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you display the Delete dialog box? Features Summary Edit, Delete

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-30 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you repeat the last action? Features Summary OR Edit, Repeat F4 Ctrl + Y

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-31 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary How do you use the Format Painter? Features Summary position insertion point on a character containing the desired formatting Format Painter button select text to which you want the character formatting applied Double-click Format Painter button to apply character formatting in more than one location. Turn off by clicking Format Painter button.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 2 BACKNEXTEND 2-32 LINKS TO OBJECTIVES Print Preview Formatting Column Widths Row Heights Format Numbers Insert Rows and Columns Insert Rows and Columns Delete Cells, Rows, and Columns Delete Cells, Rows, and Columns Clear Data Add Borders, Shading and Patterns Add Borders, Shading and Patterns Repeat Last Action Format Painter Features Summary Coming Next INSERTING FORMULAS IN A WORKSHEET