Regents Scoring and Reporting EduTech Regents Converter Migration October, 2010
RegentsConverter Access 2003 Desktop application Linked Front-end / Back-end databases For each test administration: a database pair must be setup for each subject area the database is released several times as answer keys and score conversion records are added for each test
Assessment Scoring and Analysis Program - ASAP SQL server and.NET Web-based application One database Only version releases of software As Regents are administered, files of answer key, item map, and score conversion control records will be released to import into ASAP
Conversion Timeline RegentsConverter will be maintained through June 2011 ASAP to be tested at EduTech using January 2011 Regents ASAP software demo at March 2011 Statewide Test Scoring meeting
ASAP Overview Software environment Same as Level 0 SQL server and.NET Need IE for full functionality Security Model Will use Level 0 security RIC User vs. District User
RIC User Has access to all districts’ data Can import control records Can load.CSV files output from Teleform verification, “scrub”, score, and run reports
District User Can load.CSV files output from Teleform verification, “scrub”, score, and run reports
ASAP Interfaces with Level 0 Tables - Read Only Location – for district, building Student Demographics – for student name, grade Student Grades – for course, section, local staff ID StaffSnapshot – for teacher name
Preview of ASAP: Login
Main Menu
Administration Menu
Assessment Maintenance Button Provides ability to update and import: Assessment Records Assessment Question Detail Records (including correct answers) Item Map Detail Records Score Conversion Records
Sample Control Table Maintenance Screen
Back to Main Menu
Teleform CSV File Import
Import File “Scrubbing” Select batch of imported records to be “scrubbed” Check for students missing from Level 0 / invalid student IDs Check for duplicate records
Select batch of imported records to be “scrubbed”
Check for students missing from Level 0 or invalid student IDs
Fix Student ID, Add basic Demographics
When complete, the “scrubbing” continues:
Check for duplicate records Duplicate records have the same key fields but different response strings Resolution for a record with an exact duplicate takes place upon import
Display responses to help determine the correct record
When complete, the process continues: Response records are created (records are “exploded”) Scale Score conversion takes place Data is ready for reporting
Main Menu
Reports (preliminary list) Rank List [done] Item Analysis by Student [in progress] Response Analysis (region, district, building, teacher) [specs in progress] Standard Analysis (region, district, building, teacher) Students with Test Accommodations [done]
Main Menu
Exports Fact / Response for Data Warehouse Student scale score data for SMS
Main Menu
Pre-printing AutoMerge Publisher API References Level 0 Location, Student Demographics, and Student Course Grade templates Select district/building, exam, sort order and number of extras
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