SoNHS - Informatics Essentials for the CPE Workshop PowerPoint Concepts Instructor - Bill Doyle

Lesson Plan -- Part I Introduction to presentation graphics concepts. Introduction to PowerPoint and presentation styles. Creating, editing, and formatting a simple presentation. Using Slide Sorter to copy and move slides. Showing and printing the presentation.

Lesson Plan -- Part II Inserting clip art into slides. Creating and inserting tables into slides. Creating and inserting charts into slides. Applying special effects: slide transition and slide build. Changing slide colors.

Important Statistics for Presentation Developers and Presenters People will remember –10% of what they READ. –20% of what they HEAR. –30% of what they SEE. –70% of what they SEE and HEAR. Source: The Wharton Study

Ingredients of an Effective Presentation Planning Creating Editing Formatting

Planning What do you want to accomplish? –Inform –Persuade –Educate Who is your audience? –What do they know about the subject? –What will they expect or want to hear? How will you deliver your presentation? –Overhead transparencies –Electronic slide show –35 mm slides –Printouts

Creating Design the slides, on paper if necessary –Layout bulleted lists. –Determine charts and tables to be used. Enter the “roughs” identified above.

Editing At presentation level –Insert new slides. –Move slides. –Delete slides. –Check spelling. At slide level –Insert, change or delete bullets. –Insert, change or delete charts. –Insert, change or delete tables. –Change layouts.

Formatting Slide Backgrounds, Lines, and Text –Font style –Color –Size Objects –Sound –Clip Art –Pictures Special Effects –Slide transition –Slide build (audio & visual)

General Guidelines Keep titles short One thought per line Limit lines to 6 words Limit slide to 5 or 6 lines Restrain colors, fonts, and enhancements Source: Harvard Graphics Guide to Effective Presentations, Software Publishing Corporation.

Typical Presentation Structure Introduction (tell them what you’re going to tell them) –Title slide –Agenda slide –Premise, proposal, or theme slide Body (tell them) –Supporting bulleted lists –Supporting charts and tables Conclusion (tell them what you’ve told them) –Summary slide(s) –Action item slide(s)

PowerPoint Views Slide View Outline View Slide Sorter View Note Pages View Slide Show View

Steps for Creating a Simple Slide Show Open a new presentation. Select a Design Template (Design tab). Create a title slide. Create several multi-level bulleted lists. Create an ending slide. Save the presentation. Edit the slide show. Save the presentation. View the slide show.

Demonstration of Inserting Clip Art Save your presentation first. Click the New Slide button drop-down arrow. –Choose the “Title and Content” Slide Layout object. –Click the title placeholder and enter a title. Click the Insert Clip Art button. –Choose a collection. –Select a picture. –Position the clip art on the slide. –Adjust the size of the clip art. Save your presentation.

Demonstration of Inserting a Picture Save your presentation first. Click the New Slide button drop-down arrow. –Choose the “Title and Content” Slide Layout object. –Click the title placeholder and enter a title. –Click the Picture button This opens My Pictures in My Documents by default Navigate to the picture you want to insert, e.g. jump drive or CD –Double click on the picture, or –Click on the picture then click on the Insert button Position the picture and resize as appropriate –Save your presentation.

Demonstration of Inserting a Table Save your presentation first. Click the New Slide button drop-down arrow. –Choose the “Title and Content” Slide Layout object. –Click the title placeholder and enter a title. –Click the Table button Click the Insert Table button –Use the spin bar to specify number of columns and rows –Click OK –Drag to position the table as appropriate –Enter data into the table –Save your presentation.

Demonstration of Inserting a Table via Paste-Link Save your presentation first. Click the New Slide button drop-down arrow. –Choose the “Title Only” Slide Layout object. –Click the title placeholder and enter a title. –Open Excel Copy the cells to be paste linked Click the drop-down arrow on the Paste button –Click on Paste Special –Click the Paste Link option button –Save your presentation.

Demonstration of Inserting a Chart via Paste-Link Save your presentation first. Click the New Slide button drop-down arrow. –Choose the “Title Only” Slide Layout object. –Click the title placeholder and enter a title. –Open Excel Copy the chart to be paste linked Click the drop-down arrow on the Paste button –Click on Paste Special –Click the Paste Link option button –Save your presentation.

Demonstration of Slide Sorter Save your presentation first. Click the Slide Sorter View button. –Move a slide. –Copy a slide. –Paste a slide. –Delete a slide. –Open a second slide presentation. –Use Slide Sorter to copy a slide from one presentation to another. –Demonstrate right mouse button.

Applying Slide Transition Effects Save your presentation first. Click on the desired slide Click the Animations tab. –Click on the Random Transition button (?). –Click on the Apply to All button to apply the random transition effect to all of the slides. –Save your presentation.

Applying Slide Build Effects Save your presentation first. Go to the slide to be modified and click on it. Click the Animations tab on the menu bar Click the Custom Animation button. –On the Custom Animation pane, click the Add Effect button Click on Entrance. Click on Fly In. You can modify “Fly In” to be all at once or on mouse click. Test the effect in Slide Show. Apply the effect to other slides. Save your presentation.

Changing Slide Colors Save your presentation first. Click the Slide View button. –Scroll to the desired slide. –Point to the background and right click. Click on Format Background, experiment with some color changes then close the dialog box.

Printing the Slide Show Select best view for your printer –Color view or Black & White view. How to print slides –Slides (1 per page). –Handouts (2, 3, or 6 per page). –Notes Pages. –Outline View. –Frame each slide. How many slides to print –All, current, or range.

Always remember that computers are there to help you!