Southern Regional Education Board 1 Preparing for the 2014 Middle Grades Surveys Mike Ross Consultant, HSTW & MMGW SW Ohio Susanne Davis HSTW Assessment Coordinator, Ohio

Southern Regional Education Board 2 Topics Covered What are the MMGW Surveys? Administration Nuts & Bolts Best Practices for Successful Surveys

Southern Regional Education Board About the MMGW Surveys MMGW is a research-based school improvement model Required of MMGW sites in even- numbered years Administered to 8th-grade students to collect data on entire middle grades experience Administered to all teaching staff to collect teachers’ views on improving student achievement 3

Southern Regional Education Board Examples of How Schools Use the Results Engage the entire faculty in school improvement Identify improvement needs Serves to inform the Site Review Process (SRP) Set priorities and goals for school improvement Improve classroom practices 4

Southern Regional Education Board What are the MMGW Surveys? Three components: Student Survey Teacher Survey Correlation Report new optional report ($250) Reading, Mathematics, and Science tests are no longer included.

Southern Regional Education Board 6 Student Survey Online survey! ALL eighth-grade students School and classroom experiences Based on MMGW Key Practices

Southern Regional Education Board 7 Teacher Survey Online survey! School and classroom experiences School mission High expectations and extra help Guiding and supporting students Curriculum content and engaging students in learning Transitions Leadership and professional growth

Southern Regional Education Board 8 Middle Grades Survey Reports Mailed to schools May, 2014 Report PDF file on CD Student survey results Teacher survey results

Southern Regional Education Board Teacher Survey Report Format (2012 Ohio Composite) 9

Southern Regional Education Board Student Survey Report Format (2012 Ohio Composite) 10

Southern Regional Education Board Correlation Report (optional) Links selected MMGW survey responses to OAA scores Identifies classroom practices that impact achievement on eighth-grade reading, math, and science. Can be purchased for $250, to be paid by your site. 11

Southern Regional Education Board Correlation Report Analyzes the relationship between OAA scores and: Engagement and accelerated curriculum Emphasis on literacy High expectations Career exploration and planning Academic support for struggling students 12

Southern Regional Education Board Correlation Report – Sample Format (source: 2012 Composite of Eight Ohio Sites) 13

Southern Regional Education Board Correlation Report – Sample Format (source: 2012 Composite of Eight Ohio Sites)

Southern Regional Education Board Correlation Report – Sample Format (source: 2012 Composite of Eight Ohio Sites) Students who failed OAA Reading, OAA Math, or both: 15

Southern Regional Education Board Correlation Report (optional) Cost of $250 is to be paid by your site. P.O. made out to S.R.E.B. must accompany your Survey Order. Requires about 1-hour of administrative work to match OAA scores (performance level and scale scores in Reading, Math, Science) to MMGW student i.d. numbers. The process is FERPA compliant Correlation reports mailed – t.b.d. 16

Southern Regional Education Board 17 MMGW Student and Teacher Surveys Administration Nuts & Bolts

Southern Regional Education Board Student and Teacher Survey Window February 10 – March 7 (4 weeks) Plan ahead to get the best results!

Southern Regional Education Board 19 Conducting the Survey Process Ordering Preparing Administering

Southern Regional Education Board 20 Submit orders today if possible, but no later than Friday, Oct. 25. Do NOT order online! Do NOT send order to SREB! There is no cost for the student and teacher surveys! The optional Correlation Report will cost your school $250. Ordering the Surveys

Southern Regional Education Board 21 You must survey your entire eighth-grade class, regardless of size. A cancellation fee may be charged if you do not conduct both the student and teacher surveys. Ordering Information

Southern Regional Education Board 22 Preparing for the Surveys Review administration materials immediately Available at October 1, 2013 Also, a link will be included in the order confirmation sent upon placing an order Set timeline for preparation and administration

Southern Regional Education Board Preparing for the Surveys Administration Materials include: Survey Instructions Student Survey Teacher Survey Student Roster Form Checklist 23

Southern Regional Education Board 24 Sample Timeline

Southern Regional Education Board Guidelines for Involving Students Only include currently enrolled eighth-grade students. Students can be considered exempt if their IEP exempts them from state testing. Same accommodations provided for state assessments should be provided for this survey. 25

Southern Regional Education Board Preparing for the Surveys Notification Notify students, parents and teachers Provide information on Surveys and/or schedule informational meeting Refer to your Board of Education policy where applicable 26

Southern Regional Education Board Preparing for the Surveys Scheduling Identify assistants Schedule dates, times & locations All students will need access to a computer Use a computer lab and schedule students in “waves” Include make-up sessions Schedule date, time and location for teacher survey All teachers will need access to a computer 27

Southern Regional Education Board 28 Administering the Surveys Review Arrangements Confirm dates, times, locations and assistants Remind students, teachers and parents

Southern Regional Education Board 29 Administering the Surveys Complete the Student Roster Include names of all participating students Include details about students who may not have completed the entire survey Keep fully completed roster on file with school testing records for five years. Also give one copy to the principal.

Southern Regional Education Board 30 Administering the Student Survey February 10 – March 7, 2014 Schedule early in the window! Use a computer lab. Schedule students in groups. Survey is untimed. Allow about 1 hour. Most will need minutes. Supervise the session using scripts. You may answer questions about the content and intent of the questions, as long as you do not lead the student to a particular response.

Southern Regional Education Board Administering the Student Survey Schedule make-up sessions. The survey must be taken on school grounds under adult supervision. 31

Southern Regional Education Board 32 Administering the Teacher Survey February 10– March 7, 2014 Schedule early in the window! Include all full- and part-time classroom teachers 6 th -8 th RECOMMENDED – Administer during a staff meeting or other function to guarantee completion. Use computer lab. Allow one hour, minimum. Most teachers will need minutes. Surveys are anonymous Teachers shared by MMGW & HSTW should take survey for site at which they are most involved.

Southern Regional Education Board Administering the Teacher Survey Detailed instructions will be provided, including: Sample letter to teachers Survey and log-on instructions Teachers must enter the correct MMGW site code. Ohio site codes are 5-digit numbers beginning with “3 6” 33

Southern Regional Education Board Idea Exchange What are some of the most useful or effective things your site has done (or plans to do) in preparing for and administering the MMGW Student and Teacher Surveys? 34

Southern Regional Education Board 35 Deadline All Student and Teacher Surveys must be completed and submitted online by March 7, The good news: Nothing to return by mail !

Southern Regional Education Board 36 Dates to Remember Submit Orders to SWO Regional Office October 25, 2013 Administration materials available online October 1, 2013 Administer the Student Surveys February 10– March 7, 2014 Administer the Teacher Surveys February 10 – March 7, 2014 CD-PDF site reports mailed May, 2014

Southern Regional Education Board 37 Most Common Mistakes (in no particular order) 1.Missed deadlines Starting the surveys late in the window “Forgetting” to administer surveys altogether 2.Wrong site code Site code  zip code ! All Ohio site codes are 5-digit numbers beginning with “36” 3.Lost items Student roster Log-on instructions 4.M.S. teachers in 7-12 buildings unsure whether to take HSTW or MMGW survey Choose the version for your primary site or site where you are most involved

Southern Regional Education Board 38 Make the 2014 MMGW Surveys a Success! Communication Letters to students and their parents Announcements to faculty and staff Cooperation Importance of the Surveys to the school’s improvement goals Importance of students, administration and faculty taking it seriously Handling make-up work Cooperation from teachers whose classes might be interrupted by the Surveys

Southern Regional Education Board 39 Make the 2014 MMGW Surveys a Success! Encourage all students to do their best. Build enthusiasm Be honest – explain how this helps the school and future students Make students feel special for participating in the Surveys and thank them for their participation

Southern Regional Education Board Recommended Next Steps to Get Started 1.Place order. 2.Download and review materials from 3.Assemble a small planning team. 4.Schedule dates, times, locations. 5.Announce preliminary plans to faculty and staff. 40

Southern Regional Education Board 41 Ordering Information Needed from You Previous participation in a Middle Grades Assessment Name, phone and for the MMGW survey contact person (will be receiving materials through summer 2014!) Complete shipping address (no P.O. boxes) Principal’s name, phone and Number of students to be surveyed and sampling method Estimated number of teachers to be surveyed

Southern Regional Education Board 42 Contact Information Susanne Davis, HSTW SW Ohio (513) Missy Kramer, HSTW S.W. Ohio (513) Jordan Hertl, SREB (404)