Review on Record Maintenance, Pensions and Introduction to new services in HRMS & Designs By The Engineer-in-Chief(AW) Irrigation & CAD Dept

Agenda Review of Maintenance of records and registers in Circle, Division and Sub division offices. Processing of Pension Preparation of District profiles on Irrigation aspects Introduction to Design module by Sri K.Narender, EE, Spl. Designs Circle Introduction to mobile APP: RSMS Introduction to online services in HRMS – Work load from AEE and AE – Additional Charge allowance – Annual Confidential Reports – NOC for Passport Suggestions

Maintenance of Records Vide circular memo ENC/F2/ /2014 dated , Instructions were issued to all the circles and divisions to streamline the maintenance of records and registers. It is suggested to refer to the hand book on Financial Accountability published by CGG. Inspection by CEs/Ses will commence shortly

Pension processing ENC conducted review meeting on pensions on 15 and 16 th of June All the unit officers were requested to furnish the pension papers of retiring personnel before Only a few have submitted. Others are directed to expedite the issue. Service books have to be sent six months before retirement for verification.

Online services in HRMS (website) (HRMS) Update contact details by 20 th July 2014 – Each employee has to update his personal contact details like , office mobile and personal mobile/phone – In the office login, the land line and FAX number and address of office have to be updated. Each employee has to select the officer (Post) to whom he is reporting. – In case of multiple reporting i.e., one person reporting to more than higher officer for different subjects

Work Load Section officers have to login into HRMS Click on my workload in data entry Enter the details of work load. – Multiple tasks can be entered Submit to the Dy.EE Dy.EE to Login into HRMS – Can view work load, edit and approve System to generate reports at Sub Division/Division/Circle and unit level. This has to be completed by 22 nd July by 5 th of every month

Annual Confidential Reports Each Employee to login to HRMS and give self appraisal report and then submit to next higher officer After submitting a pdf has to be downloaded and signed pdf has to be submitted to the higher officer Reporting officer has to send the ACR to next higher authority duly updating the HRMS system The counter signing authority will also update in HRMS. The O/o SE has to generate an acknowledgement from HRMS for AE/AEE/DEE and necessary entries into the register and acknowledgement to be pasted in registers. For EEs and SEs acknowledgement will be generated by O/o ENC (AW) and sent to the individual through Mandatory for CRs from the years from

Additional Charge Allowance Each Employee to login to HRMS and submit his application for remuneration for additional charge within prescribed time to next higher officer After submitting a pdf has to be downloaded and signed pdf has to be submitted to the higher officer The next higher officer has to communicate the application to EE/SE/CE as the case may be with recommendations The approval authority have to generate proceedings from HRMS. Mandatory from 1 st August 2014

NOC for Passport Employee to login to HRMS and furnsih all the details and submit online to next higher officer After submitting a pdf has to be downloaded and signed hardcopy has to be submitted to the higher officer Officer has to send the application to next higher authority duly updating the HRMS system The EE/SE/CE has to issue no charges certificates online and download the same, sign and send to ENC(AW) office through proper channel. The applicaiton has to be processed within 2 days. Once the application reaches ENC office the NOC will be issued within 3 days. Mandatory from 1 st August 2014

Upcoming services All DDOs will be given facility to update – Pay scale – Basic pay – Next increment due date of all the employees. Minor Irrigation Schemes: – Administrative Sanction, Technical Sanction and contract /Agreement monitoring.

Updating HRMS Ensure correctness of data in HRMS All the unit/circle offices have to check the data in HRMS and update (if any) data like promotions, retirements and transfers General: In all communication addressed to ENC(AW) or CE, the office id, office telephone and mobile number of officer have to mentioned. In every application/representation submitted to ENC, please indicate your mobile number.

Suggestion for improvement All the Engineers are requested to suggest – Improvements in existing services – New services – id: