1. Basic Web-based Emissions Inventory Reporting (Web-EI)
2016 Environmental Trade Fair and Conference
Air Quality Division Adam Bullock May 3, 2016
Air Quality Division

2. Overview What is Web-EI? How to Use Web-EI Helpful Items
State of Texas Environmental Electronic Reporting System (STEERS)
Annual Emissions Inventory Report system (AEIR)
How to Use Web-EI
Accessing STEERS
Annual Update and Initial Emissions Inventory (EI)
Helpful Items
System Demonstration

3. What is Web-EI? STEERS: the Framework
State of Texas Environmental Electronic Reporting System (STEERS)
Web portal for reporting data electronically
Manages items such as:
User accounts
Security settings
Program access
Different program areas have specific application or reporting functions within STEERS.
Air, water, waste
Various registration and permit functions
Web-EI is one of these programs

4. What is Web-EI (cont.)? AEIR: the Program
Annual Emissions Inventory Report system (AEIR) in STEERS
Official program name for Web-EI
In use since 2009
Two-pronged system allows for:
Direct entry of EI data (manual/EI entry option)
Upload of data in a single text file (file upload option)
Often referred to as electronic or delta file method
Document attachment function for submission of non-confidential information
Submit process allows for “digital” signature and certification of data

5. How to Use Web-EI Accessing STEERS Set-up STEERS accounts first
Use “to create a new account” for new users
Existing accounts updated using “My Account” options
All set-up can be completed anytime
STEERS accounts are assigned to individuals
STEERS accounts are not the same as a regulated entity number (RN).
Keep staff access up-to-date
STEERS access can be updated/changed/added when personnel change
Assign back-up staff STEERS access

6. How to Use Web-EI (cont.)
Accessing STEERS
STEERS levels of access
Read: Can only view data – Not particularly relevant to Web-EI
Edit: Can enter or edit within STEERS-AEIR only
Submit: Can “edit” and submit STEERS-AEIR data
Ensure the right person has the correct level of access
Edit: Anyone that will be entering, updating, or uploading EI data
Submit: “Signature authority” for the EI (no consultants)
For Title V sites, responsible official or the duly authorized representative

7. How to Use Web-EI (cont.)
Accessing STEERS
STEERS Participation Agreement (SPA)
All NEW STEERS accounts and ANY CHANGES to existing accounts require SPA
Account will be on probation until a SPA is submitted
SPA can be completed online and submitted in one of two ways:
Electronically: Use "E-sign" option with valid Texas driver license
Print and mail the SPA to the TCEQ
May take three days to process

8. How to use Web-EI (cont.)
Annual EI Update
Manual Entry divided into report sections
FIN, EPN, CIN, EMISSION, ADD PATH
Laid out in a logical progression for data entry
Can be accessed in any order
Can be accessed by multiple persons simultaneously
Data checked as entered resulting in error-free submission
File Upload
Search and select option to import text file into AEIR
No editing of data once in AEIR
Edit files then import
System tests files for errors
Once errors corrected data can be submitted

9. How to Use Web-EI (cont.)
Initial EI
Web-EI can be used to submit an initial EI.
The site must already have a regulated entity reference number (RN) assigned.
Basic RN, site, and contact information must exist in the State of Texas Air Reporting System (STARS).
STARS stores all point source EI data.
Before starting an initial EI, contact the Emissions Assessment Section to ensure all necessary data is in STARS and all EI processing has been completed.
This process may require a site to submit either a Core Data Form or EI Account Information and Contact Information forms.

10. How to Use Web-EI (cont.)
Initial EI
Initial EI uses the same windows as the Annual Update
No data exists so everything must be added
Manual Entry has “ADD” functions that prompt users for mandatory data.
File Upload requires the creation of a text file with all of the necessary data.
Document attachment function and submit process is the same

11. Helpful Items
Keep EI contact information current.
The EI contact is the person listed in STARS for EI-related items.
Updates can be made at any time within STEERS-AEIR, not just during the 90-day EI reporting window.
Contact changes are a separate submission from EI data.
Submitting EI data does not trigger submission of contact changes and vice-versa.
Only a user with submit authority can submit contact changes.

12. Helpful Items Tips for EIQ Entry Follow the order of the sections
FIN  EPN CIN  EMISSION
Emissions can only be reported from active FINs
Accessing EMISSION for a FIN will lock the FIN as ACTIVE
Setting a FIN to non-ACTIVE status locks out emission entry
Emission totals in the Work Area and document attachment function will not appear until entry is complete and errors corrected

13. Helpful Items Tips for File Upload
Delta files are checked for errors during the import step
Serves as a test platform when building a file
Only the user importing the file is notified of errors
Ensure no duplicate records in delta file
Extract files contain the last reported instance of a record
Some data and dates may be from several years ago
Use reference documents posted on website:

14. CLICK THE SUBMIT BUTTON
Helpful Items (cont.)
DO NOT FORGET:
CLICK THE SUBMIT BUTTON
Entering or loading data into STEERS-AEIR work area is just one step in the process.
Data must be submitted from STEERS-AEIR to meet 30 Texas Administrative Code (TAC) Section (§) reporting requirements.
Whether it’s contact or EI data, nothing is “official” and no data will be updated until it is submitted.

15. SUBMIT SUPPORTING DOCUMENTATION
Helpful Items (cont.)
ALSO DO NOT FORGET:
SUBMIT SUPPORTING DOCUMENTATION
Required per 30 TAC §101.10(c)
Used to verify calculation methodology and reported emissions
System allows attachments to Web-EI submission
Primary method for sending supporting data
Alternatively, supporting documentation can be
ed to:
Sent via regular mail

16. A Note About Confidential Information
Helpful Items (cont.)
A Note About Confidential Information
Do not submit confidential information using Web-EI or by
No method to designate supporting documentation as confidential in STEERS
No way to appropriately handle confidential information in STEERS
Confidentiality cannot be ensured across multiple servers
Mail confidential information
Can be on paper or CD
Each confidential item should be clearly marked as such

17. Questions? Adam Bullock, Technical Specialist:
(512)
Emissions Assessment Section Help Line:
(512)
STEERS (non-AEIR items):
(512)