4/27/ WELCOME WELCOME AMVETS On-line Program Reporting

4/27/ National AMVETS steps into the 21 st Century In the fall of 2004 the National Programs Committee implemented an on- line Programs Reporting System to bring AMVETS into the 21 st century.

4/27/ * c * c overs traditional categories plus many more * Records the number of volunteers & hours * Records any mileage * Tracks cash donations and activity costs * Paper reporting forms may still be used and sent to Department Second Vice Commander

4/27/ Overview On-line Programs Reporting. Who can use this on-line Reporting system? How this will help the Second Vice Commander and the Post. How do I get on-line? How to Enter Data. What are the changes? Summary!

4/27/ Who can use the On-line Programs Reporting System? Everyone! Paper Reports Still Accepted!

4/27/ How will this help the Post? Save money on Postage. Real time reporting. Ease of use. Allow more than one person access to data at anytime. Allow you to analyze your weak areas in programs through graphs and pie charts. Help you discover new ways to report Programs. Your programs reporting will increase.

4/27/ How Do I Get On-line ? Click on Programs Hot Link

4/27/ How Do I Get On-line ? Slide Cursor “arrow” Over Programs Reporting

How Do I Get On-line? How Do I Get On-line? 4/27/ Final Click on “Report Your Programs”

4/27/ How Do I get on-line? First time only you need to click here and follow instructions/prompt s

4/27/ Enter Your Personal Information

4/27/ Opening Page – To Add Data Click Here to Add Data

4/27/ Add Data Click on Arrow to Open Drop Down FIRST TIMERS - PLEASE USE THE Need Help? Screen

4/27/ Shot of the Help Screen

4/27/ Select Program By Clicking On Category

4/27/ Enter Data Enter data & hit Return at each entry; it automatically moves across the form and does the math. Simply select another category and follow the same process or save and review by clicking on Preview – Step 1.

4/27/ You Must Click the 2 nd Time You must click on this button Submit Data Step 2 Or you will loose data and have to Re-enter

4/27/ How to Review What Has Been Entered ? Any time during a 6-month reporting period the data/reports may be viewed and/or edited. After the current period is closed, the data/reports may only be viewed in the Analyze screens and may not be edited. Any time during a 6-month reporting period the data/reports may be viewed and/or edited. After the current period is closed, the data/reports may only be viewed in the Analyze screens and may not be edited. Click Here to Review

4/27/ Post On-Line Report If you have made multiple entries during the reporting period they will be automatically combined into “one” report. You have the option of printing the report or converting to an Excel File

4/27/ Analyze Reports Click Here to Analyze and Print Charts

4/27/ Analyze Reports

4/27/ Analyzed Report You may elect to convert report into an Excel sheet for further review and manipulation and/or save to your hard drive or flash drive.

4/27/ Your Report in Excel Format

4/27/ What are the changes? Any member may report programs data $ per hour, not whatever you want to report * $.14 cents per mile not whatever you want to report * More program categories to select from Reminder: As with Paper Reports, VAVS hours are not reported in this system * A consortium of over 500 volunteer organizations relies on the formulas of the Independent Secor. (The Dept. of Veterans Affairs also uses this criteria to account for and report VAVS hours.) Currently the figure is $19.51 for volunteer hours. (Uncompensated workers.) And the mileage is determined by the IRS guidelines that authorize standard Volunteer Mileage Expense deductions, which is currently.14 cents.

4/27/ Frequently Ask Questions Question: Is there something in writing about what to report and not report? –It is impossible to put in writing everything that “should not” be reported; the list could become very lengthy. There needs to be some common sense applied based on our objective. –AMVETS should not be spending time trying to speculate, look for “what” can I personally report; AMVETS should be executing programs that serve veterans and the greater community. –AMVETS is non-sectarian and non-partisan! Our “individual” volunteer efforts and/or financial support for charities, people running for any office or for specific religious affiliations, are just that – an individual choice. Because we personally happen to be members of the VFW, the Boy Scouts of America, the Rotary, a Church, and AMVETS, it does not qualify these personal choices as service and financial assistance in the name of AMVETS Program hours and value. –Neither hours nor expenses for maintaining post homes, department offices or travel for attending/participating in any type of meeting IS NOT to be reported. (These are not AMVETS Programs!)

4/27/ Summary On-line Programs Reporting. Who can use this on-line Reporting system? How do I get on-line? How this will help the Second Vice Commander and the Post. How to Enter Data. What are the changes?

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