Cambridgeshire PCT Health Trainers Procurement Project Support for Potential Bidders

1.To familiarise potential providers with the procurement process 2.To make providers aware of the skills and capacity needed to be a competitive bidder Objectives

Beginning with the ‘Bigger Picture’: Think about the requirements identified Develop ideas Shape it with others Work out how it can be delivered Check it meets / exceeds the PCTs needs Starting the Procurement

Considerations for Service Delivery Develop a ‘big’ picture Shape it with others Work out how it can be delivered Check it meets / exceeds the Specification Do you need a Partnership? Can you go it alone Who to partner What sort of partnership Who will take the lead Legal advice

Understand the elements: Time People Skills and experience £ Resources needed

Expression of Interest, closing dateJune 10 Bidder dayJune 4 Pre-Qualification Questionnaire (PQQ), issueJune Invitation to Tender (ITT), issueJuly Deadline for formal bid receiptAugust Preferred Supplier selectedAug/Sept Contract awardSept Steps and indicative timing for the procurement

For each bidder to determine, but could include: Understanding of local needs Employment & recruitment issues/solutions Strong networks/local integration Innovation Environmental benefits Adding Value to your Bid

Do’s and Don’t’s Do: Leave time for quality assurance Offer alternative approaches Price for what it costs - be realistic Offer added value Read the requirements & respond accordingly Don’t: Make assumptions Rely on generic answers Promise what you can’t deliver Make false claims Be repetitive within your response Offer everything for free – be realistic Undersell yourself

Poor Response: “We have considerable experience of providing high quality services.” Good Response: “Having delivered services to over 1250 patients, across five urban and rural locations in the West, for the last 3 years, we have considerable knowledge, understanding and experience of providing high quality services.” Responding appropriately

Cambridgeshire PCT Health Trainers Procurement Project Support for Potential Bidders Wendy Wheeler Lead Category Manager East of England Collaborative Procurement Hub