JV AmeriCorps Member Site Supervisor Orientation Mary - Waiting to begin presentation, test chat functions and sound quality and potentially if any of the agency contacts want to test audio. 2014-2015 Program Year

JV AmeriCorps members keeping calm and getting things done. Welcoming JV AmeriCorps members keeping calm and getting things done. Laurie do a welcome to the Partner Agencies and introduce us as hosts, set vision for the year?

Orientation Outline Highlight of Updates for Returning Agencies Staff Contacts Important Dates Member Benefits/Responsibilities Role of Site Supervisor Prohibited Activities and Position Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions Mary

Updates for Returning Agencies New Staff & Evolving Structure Program Integration efforts Starting with combined Partner Agency & Site Supervisor handbook 20th Anniversary continues September 12th events nationwide AmeriCorps Alums partnership Evaluation efforts continue to be strengthened Mary – continuing to coordinate effort to not overwhelm in communications

JVC Northwest Staff Contacts AC Specific Staff AC Program Manager Administrative Assistant Mary Hegel Hilary Titus Program Staff Associate Director JV Program Manager Program Assistant Laurie Laird Amy Potthast Rachel Wagner Main Contact Regional Program Coordinator - formerly known as Area Director See next slide… Mary Laurie – can we talk about program integration here a bit and reference the coming handbook or do you think it needs its own visual? Hilary Laurie Amy Rachel

The 2014-2015 PC Team Carolyn Sally Chloe & Moryah Matt & Stephen Montana Carolyn ALASKA Sally Laurie CASCADES Chloe & Moryah MOUNTAIN WEST Matt & Stephen

Program Coordinators Alaska Big Sky Cascades Mountain West Retreat Region/Locale Program Coordinator Alaska Anchorage, Bethel, Juneau, Sitka Sally Koch Big Sky Ashland, Billings, Hays, Missoula, St. Xavier Carolyn Chu Cascades Gray’s Harbor, Portland Hillsboro, Seattle, Tacoma Chloe Eberhardt Moryah Schindler Mountain West Boise, Omak, Spokane Gresham, Hood River, Yakima, and Wenatchee Matt Salazar Stephen White Laurie

Important Dates August 4th-9th: JV member Orientation in OR August 13th (Wednesday): First day of service August/September : Capacity Building Training September/October: Fall Area Visit by PC October/November: First JVC Northwest Retreat December 1st: Agency Application Deadline (2015-16) Laurie

Member Responsibilities 1700 hours of service Full year of service to the contract date July 31st Participation in national days of service Participation in JVC Northwest retreats Duties outlined in position description Performance measure reporting Mary

AmeriCorps Member Benefits Living Allowance and Ed Awards 10 days leave from service (does not count as service hrs) Health Insurance JVC NW offers coverage Worker’s Compensation JVC NW covers all JV/ AmeriCorps members Please notify us immediately in the event of an injury at your service site! Mary

Role of Site Supervisor Mentorship & Supervision Member training at service site Weekly meetings for instruction/guidance/processing Uphold member contract (service dates, prohibited activities, etc.) Approval of timesheets in OnCorps Assistance with data collection Performance evaluations Mandatory Meetings (this orientation, fall area visit, performance measure training) Laurie

Prohibited Activities Code of Federal Regulations (45CFR § 2520.65) Applies to JV AmeriCorps… Staff Members As well as volunteers they recruit/manage Online: http://www.ecfr.gov Also in your Partner Agency/Site Supervisor Handbook Mary § 2520.65   What activities are prohibited in AmeriCorps subtitle C programs? (a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities: (1) Attempting to influence legislation; (2) Organizing or engaging in protests, petitions, boycotts, or strikes; (3) Assisting, promoting, or deterring union organizing; (4) Impairing existing contracts for services or collective bargaining agreements; (5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office; (6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; (7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to— (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and (9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive; (10) Providing abortion services or referrals for receipt of such services; and (11) Such other activities as the Corporation may prohibit. (b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

§ 2520.65   What activities are prohibited in AmeriCorps subtitle C programs? (a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities: (1) Attempting to influence legislation; (2) Organizing or engaging in protests, petitions, boycotts, or strikes; (3) Assisting, promoting, or deterring union organizing; (4) Impairing existing contracts for services or collective bargaining agreements; (5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office; (6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials; (7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization; (8) Providing a direct benefit to— (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and (9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive; (10) Providing abortion services or referrals for receipt of such services; and (11) Such other activities as the Corporation may prohibit. (b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so. Mary and Laurie

Additional Notes on Positions Non-displacement and non-duplication Includes temporarily replacing staff No money handling Non-clerical and non-administrative roles only allowed if directly support program activities No fundraising some exceptions for limited in-kind Notes on “red flag language” Mary

Inclusion Practices JVC Northwest is committed to non-discrimination in the selection of our JV/AmeriCorps members Work to provide reasonable accommodation for members with disabilities. Hope to learn from and collaborate more with partner agencies Resources: www.jan.wvu.edu http://www.serviceandinclusion.org/ Laurie –

Communications Please check emails Notify of change in: Please put jvcnorthwest.org on your safe list JVC Northwest’s primary form of contact Notify of change in: Site Supervision JV AmeriCorps member position/schedule/service location Laurie

Identity Members should wear gear while serving - every day! Also, please remember the Northwest! Members should wear gear while serving - every day! “Serving Here” Poster at the Service Site Participation in National Service days of recognition and of service 20th Anniversary Events (September 11-12th) National swearing in across the country! Martin Luther King, Jr. Day of Service (January) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April) Networking /collaboration with AmeriCorps programs Jesuit Volunteer AmeriCorps member in publicity Mary –

20th Anniversary – September 12th Fly those A’s National celebration of the first AmeriCorps members Regional events Livestream of President National service education Celebrate alums All members to participate!!! Mary –

Thanks for helping keep us AmeriCorps grant compliant! Paperwork Schedule Thanks for helping keep us AmeriCorps grant compliant! Site Supervisor Contract (8-1-2014) Placement Agreement (8-29-2014) Capacity Building Paperwork (beginning /end of year) Approve timesheets in OnCorps (monthly) Site Monitoring Tool (fall area visit) Midterm member evaluation (February) End of the year member evaluation (July) End of the year survey (July/August) Laurie

Timesheets in OnCorps Instructions will be sent for 2014-2015 year in late August Please take time to review hours carefully Hours need to be entered and approved after completion (i.e. no early submissions) AmeriCorps service not considered employment…no hours for vacation, sick leave, etc… also no lunch Mary

Performance Measures Capacity Building -Primary Measure Most positions & most complex Additional webinar will be held once tools have been finalized Education & Health Member training at orientation & individual follow up throughout the year Mary

Strengthening the Evaluation CNCS requiring us to continue beef up our efforts Continued focus on Capacity Building 100% return rate on organizational assessments Projects should flow from these New or enhanced systems or processes Additional survey at year end Our External Evaluators Kimberly Firth, Leonard Research & Evaluation, LLC Audrey Block, Impactivism Mary

Send off & Next Steps Site Supervisor Contract will be emailed soon. Return signed and dated by August 1st. New members arrive Wednesday, August 13th! Placement Agreement Will be sent out in July and is due 8-29-2014 Capacity Building training will be in Aug./Sept. Organizational Assessments due to follow Laurie

Questions We welcome your questions! If particular to your agency, please contact us after the webinar. 503-335-8202 mhegel@jvcnorthwest.org llaird@jvcnorthwest.org apotthast@jvcnorthwest.org Laurie