1. 2016-17 Jesuit Volunteer Corps Northwest AmeriCorps Program
WELCOME!
Jesuit Volunteer Corps Northwest AmeriCorps Program
Site Supervisor Orientation
Amy: welcome to the Partner Agencies and introduce us as hosts, set vision for the year.

2. Partner Agency Orientation Outline
Staff Contacts
Important Dates
JV AmeriCorps Member Benefits and Responsibilities
Role of Site Supervisor
Prohibited Activities and Position Descriptions
Communications/Paperwork
Performance Measurement
2016 Recompete
Send Off, Questions, Word of Thanks!
Rebecca

3. JVC Northwest Staff Contacts
AmeriCorps Specific Staff
AmeriCorps Program Manager
AmeriCorps Program Assistant
Rebecca Sutton-Kanyako
Carrie Courtney
Program Staff
Director of Programs
JV Program Manager
Program and Communications Assistant
Amy Potthast
Carolyn Chu
Nicole Bowman
Main Contact
Regional Program Coordinator - formerly known as Area Director
See next slide…
Rebecca
Carolyn
Carrie
Amy
Carolyn
Nicole

4. Program Coordinators Grace Badik TBD Irene Routte Jessica Bridges
Retreat Region/Locale
Program Coordinator
Alaska
Anchorage, Bethel, Juneau, Sitka
Grace Badik
Big Sky
Ashland, Billings, Hays, Missoula, St. Xavier
TBD
Cascades
Portland, Gray’s Harbor/Aberdeen, Woodburn
Hillsboro, Seattle, Tacoma
Irene Routte
Jessica Bridges
Mountain West
Boise, Omak, Spokane
Gresham, Hood River, Yakima, and Wenatchee
Greg Ouellette
Angie Hummel
Carolyn

5. Important Fall 2016 Dates August 8th-13th: JV member Orientation in OR
August 17th (Wednesday): First day of service
September/October: Fall Area Visit by PC
October/November: First JVC Northwest Retreat
November 30th: Application Deadline ( )
Carolyn

6. JV AmeriCorps Member Responsibilities
1700 hours of service
Full term of service
to the contract date
Participation in national days of service
Participation in JVC Northwest retreats
Duties outlined in position description/contract
Performance measure reporting
Rebecca

7. JV AmeriCorps Member Benefits
Living Allowance and Ed Awards
10 days leave from service
(does not count as service hrs)
Health Insurance
JVC Northwest offers coverage
Worker’s Compensation
JVC Northwest covers all JV/ AmeriCorps members
Please notify us immediately in the event of an injury at your service site!
Any other legally required leave
Rebecca Other leave policies combination of agency processes and making sure we can meet AmeriCorps requirements

8. Role of Site Supervisor
Mentor & Supervise the JV AmeriCorps member
Member orientation and training at service site
Weekly meetings for direction, feedback, and debrief
Uphold member contract
Service dates, prohibited activities, etc.
Approve monthly timesheets in OnCorps
Assist with data collection and support submission of performance measurements
Evaluate performance (submit mid and end evaluation)
Participate in mandatory meetings
This orientation, fall area visit, winter group visit
Rebecca

9. Prohibited Activities!
Code of Federal Regulations (45CFR § )
Applies to JV AmeriCorps…
Staff
Members
As well as the volunteers that JVs recruit/manage
Online:
Also in your Partner Agency/Site Supervisor Handbook
Rebecca
§     What activities are prohibited in AmeriCorps subtitle C programs?

10. Prohibited Activities!
Individuals may exercise their rights as private citizens and may participate in the activities listed below on their initiative, on non-AmeriCorps time, and using non- Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.
Rebecca

11. Prohibited Activities!
(1) Attempting to influence legislation;
Rebecca

12. Prohibited Activities!
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
Rebecca

13. Prohibited Activities!
(3) Assisting, promoting, or deterring union organizing;
Rebecca

14. Prohibited Activities!
(4) Impairing existing contracts for services or collective bargaining agreements;

15. Prohibited Activities!
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;

16. Prohibited Activities!
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;

17. Prohibited Activities!
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;

18. Prohibited Activities!
(8) Providing a direct benefit to— (i) A business organized for profit; (ii) A labor union; (iii) A partisan political organization; (iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative; (v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and

19. Prohibited Activities!
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;

20. Prohibited Activities!
(10) Providing abortion services or referrals for receipt of such services; and

21. Prohibited Activities!
(11) Such other activities as the Corporation may prohibit.

22. Prohibited Activities!
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non- Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

23. Unallowable Activities!
No displacing paid staff; no duplicating staff roles
Includes temporarily replacing staff (“covering a shift”)
No money handling
No clerical or administrative roles
only allowed if directly support program activities
No fundraising
some exceptions for limited in-kind
Rebecca

24. Inclusion Practices
JVC Northwest is committed to non-discrimination in the selection of our JV/AmeriCorps members
We work to provide reasonable accommodation for members with disabilities.
We hope to learn from and collaborate more with partner agencies
Resources:
Carolyn

25. Communications Please check email from JVC Northwest
Please put JVCNorthwest.org on your safe list
Notify us of any change in:
Site Supervision
JV AmeriCorps member position,
schedule, or service location
Organizational changes impacting JV
Carolyn

26. Identity JVs should wear AmeriCorps logo while serving - every day!
Also, please remember the Northwest!
JVs should wear AmeriCorps logo while serving - every day!
“Serving Here” Poster at the Service Site and AC logo on website
Participation in National Service days of recognition and of service
October 7, 2016 National swearing in across the country!
Martin Luther King, Jr. Day of Service (January)
Cesar Chavez Day (March)
Earth Day/Arbor Day/Global Youth Service Day (April)
Networking /collaboration with AmeriCorps programs
Jesuit Volunteer AmeriCorps member in publicity
Rebecca

27. Paperwork Schedule Site Supervisor Contract (7/31/2016)
Placement Agreement (7/31/2016) NEW DEALINE!!!!
Certificate of Liability Insurance (7/31/2016)
Approve timesheets in OnCorps (monthly)
Site Monitoring Tool & Placement Assessment (fall visit)
Midterm member evaluation (February 17, 2017)
End of the year member evaluation (July 14, 2017)
End of the year survey (July/August)
Ongoing support for Performance Measurements (Capacity Building- Supervisors need to officially approve/confirm projects.)
Rebecca

28. Timesheets in OnCorps
Instructions will be sent in late August (and will be posted on the Site Supervisor webpage)
Please take time to review hours carefully
Approve hours after completion (i.e. no early submissions)
Members cannot serve more than 18 hours in one day
Do not record on timesheet hours that are not actual hours served
i.e. vacation, sick leave, lunch breaks, comp time
Rebecca

29. Performance Measures Capacity Building -Primary Measure
2 Capacity Building Projects required per member
Member training at Orientation
Site Supervisor training through power point on Site Supervisor webpage (posted by July 15, 2016)
Education & Health
Student (Academic Support) and Patient Tracking required on a monthly basis
Student baseline and follow up rating forms (teacher and academic support
Member training at orientation & individual follow up throughout the year
Rebecca

30. Recompete in 2016
Over the last six years, JVC Northwest and our Partner Agencies have collaborated in our AmeriCorps program, engaging 135 members in fulltime meaningful service opportunities in Alaska, Idaho, Montana, Oregon and Washington. 
We are currently under a press embargo related to the recompete, however we will confidentially share with you that we have received funding. We ask that you do not share this information beyond parties who need to be aware of this within your organization. Sharing this with outside parties could jeopardize our funding.
Rebecca-

31. Recompete: Thank you to Consortium
As you are aware, JVC Northwest is considered a Multi-focus Intermediary, where JVC Northwest is the intermediary, and each Partner Agency is a member of the Consortium. We thank each of you for your responses to the required MOU, data and research that was needed for this successful application process! As a member of the Consortium, each of you are integral to this collective effort! CONGRATULATIONS!!!
Rebecca-

32. Recompete: Evaluation and Impact
As with any funding, outcomes and impact are essential to report. CNCS federal funding requires each grantee to conduct an evaluation to share the impact of the service AmeriCorps members provide. We will be communicating more specifics on our evaluation efforts with you in the coming months as well what we will be seeking from your respective organizations to assist in our evaluation. We thank you in advance for your efforts and contributions to this important process of evaluating the impact of JV AmeriCorps members!

33. Send off & Next Steps Please review the Site Supervisor Handbook
Please review the relevant Performance Measure power point on Site Supervisor Webpage (Posted by July )
Please sign and date Site Supervisor Contract
Return signed and dated by July 31st.
If the site supervisor changes during the year, the new supervisor must sign a contract
Please review and sign and date Placement Agreement
Please submit Certificate of Liability Insurance
Please utilize the Site Supervisor Webpage throughout the year for all resources needed to support the JV AmeriCorps members
Rebecca

34. Utilize Site Supervisor Webpage!
(All will be updated for by July 15)
Resources/documents
Placement Agreement
Site Supervisor Handbook and contract
Mid and End Term Evaluations
AmeriCorps Logo
Instructions
OnCorps Timesheet Instruction
Performance Measurement power points and instructions
Partner Agency Website: agency-resources/
Password: Impact2G
Rebecca

35. Questions We welcome your questions!
If particular to your agency, please contact us after the webinar
ALL

36. Thank you!
We are continuously appreciative of your collaboration and partnership. We are grateful for your support to our Jesuit Volunteers and their transformative year of service!