1. AmeriCorps Site Supervisor Orientation
Jeanne
Program Year

2. Looking forward to a year of partnership in service.
Welcoming
Looking forward to a year of partnership in service.
Jeanne

3. Presentation Outline/Logistics
Staff Contacts
Timeline
Member Benefits/Responsibilities
Role of Site Supervisor
Inclusion Practices/Prohibited Activities and Position Descriptions
Communications and Paperwork
Performance Measurement and Evaluation
Send Off and Questions
Mary

4. JVC Northwest Staff Contacts
Main Contact
Regional Program Coordinator - formerly known as Area Director
See next slide…
Other Program Staff
JV Program Manager
Program Assistant
Julia Peters
Rachel Mathiowetz
AC Specific Staff
AC Program Manager
Administrative Assistant
Mary Hegel
Hilary Titus
Julia
Julia
Rachel
Mary
Hilary

5. Program Coordinators Alaska Big Sky Cascades Mountain West Meg
Retreat Region/Locale
Program Coordinator
Alaska
Anchorage, Bethel, Juneau, Sitka
Sally Koch
Big Sky
Ashland, Billings, Hays, Missoula, St. Xavier
Megan Bell
Cascades
Portland
Gray’s Harbor, Gresham, Portland
Hillsboro, Seattle, Tacoma
Julia Peters
Chloe Rico
Moryah Schindler
Mountain West
Boise, Spokane
Hood River, Yakima, Wenatchee and Omak
Matt Salazar
Stephen White
Julia

6. A Beginning Timeline August 5th-10th: JV member Orientation in OR
August 14th (Wednesday): First day of service
September/October: Fall area visits
October/November: 1st JVC Northwest Retreat
Mountain West/Cascades: Oct. 25th-28th
Big Sky/Alaska: Nov. 1st-4th
December 2nd: Agency Application Deadline ( )
Julia

7. Member Responsibilities
1700 hours of service
Full year of service
(to the contract date, July 31st for most)
Participation in national days of service
Participation in JVC Northwest retreats
Duties outlined in position description
Performance measure reporting
Mary

8. Member Benefits Living Allowance and Ed Awards
10 days leave from service
(Not “vacation” and cannot count service hrs)
Health Insurance
JVC NW offers coverage
Worker’s Compensation
JVC NW covers all JV/ AmeriCorps members
Please notify us immediately in the event of an injury at your service site!
Mary

9. Role of Site Supervisor
Mentorship & Supervision
Member training at service site (send to Mary)
Weekly meetings for instruction/guidance/processing
Uphold member contract (service dates, prohibited activities, etc.)
Approval of timesheets in OnCorps
Performance evaluations
Mandatory Meetings (this orientation, fall area visit, performance measure training)
Julia

10. Inclusion Practices JVC Northwest supports inclusion practices.
Provide reasonable accommodation for members with disabilities.
Focus on the Position Descriptions (pre and post interview)
Use inclusive language
Go over position description and essential tasks
Resource:
Julia

11. Prohibited Activities
Code of Federal Regulations (45CFR § )
Applies to JV AmeriCorps…
Staff
Members
As well as volunteers they recruit/manage
Online:
Also in your Site Supervisor Handbook
Mary
§     What activities are prohibited in AmeriCorps subtitle C programs?
(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities:
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
(3) Assisting, promoting, or deterring union organizing;
(4) Impairing existing contracts for services or collective bargaining agreements;
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;
(8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;
(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and
(11) Such other activities as the Corporation may prohibit.
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

12. § 2520.65   What activities are prohibited in AmeriCorps subtitle C programs?
(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the AmeriCorps program or the Corporation, staff and members may not engage in the following activities:
(1) Attempting to influence legislation;
(2) Organizing or engaging in protests, petitions, boycotts, or strikes;
(3) Assisting, promoting, or deterring union organizing;
(4) Impairing existing contracts for services or collective bargaining agreements;
(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;
(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;
(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;
(8) Providing a direct benefit to—
(i) A business organized for profit;
(ii) A labor union;
(iii) A partisan political organization;
(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;
(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support those religious activities; and
(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;
(10) Providing abortion services or referrals for receipt of such services; and
(11) Such other activities as the Corporation may prohibit.
(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.
Mary and Jeanne

13. Additional Notes on Positions
Non-displacement and non-duplication
No money handling
Non-clerical and non-administrative roles
only allowed if directly support program activities
No fundraising
some exceptions for limited in-kind
Notes on “red flag language”
Mary

14. Communications Please check emails Notify of change in:
Please put jvcnorthwest.org on your safe list
JVC Northwest’s primary form of contact
Notify of change in:
Site Supervision
JV AmeriCorps member position/schedule
Julia

15. JV AmeriCorps Identity
Poster of the Service Site
Participation in National Service days of recognition and of service
National Day of Service and Remembrance (Sept. 11th)
Make a Difference Day (October)
Martin Luther King, Jr. Day of Service (January)
AmeriCorps Week (mid-March)
Cesar Chavez Day (March)
Earth Day/Arbor Day/Global Youth Service Day (April)
Networking /collaboration with AmeriCorps programs
Jesuit Volunteer AmeriCorps member in publicity
Mary

16. Thanks for helping keep us AmeriCorps grant compliant!
Paperwork Schedule
Thanks for helping keep us AmeriCorps grant compliant!
Site Supervisor Contract ( )
Placement Agreement ( )
Approve timesheets in OnCorps (monthly)
Site Monitoring Tool (fall area visit)
Midterm member evaluation (February)
End of the year member evaluation (July)
End of the year survey (July/August)
Julia

17. Timesheets in OnCorps
Instructions and new sign in and password will be sent for year in late August
Please take time to review hours carefully
Hours need to be entered and approved after completion (i.e. no early submissions)
AmeriCorps service not considered employment…no hours for vacation, sick leave, etc… also no lunch
Mary

18. Performance Measures Education and Health placements will be notified
Capacity Building (everyone else)
Questions, please make time to check in with Mary
Additional webinars will be held once tools have been finalized.
Also will cover the year of evaluation.
Mary

19. Evaluation External Impact Evaluation required for our grant.
Asking agency support in the coming year
data collection
Goes beyond performance measurement.
Focus on capacity building
Our Evaluators
Kimberly Firth, Leonard Research & Evaluation, LLC
Audrey Block, Impactivism
Mary

20. Send off & Next Steps New members arrive Wednesday, August 14th!
Site Supervisor Contract will be ed soon.
Return and signed and dated by August 2nd.
member training done at your site (can be post training)
Member contract (with updated position description) ed after orientation
Placement Agreement
Will be sent out in July and is due
Performance measure training will be in Aug./Sept.
Julia

21. Questions We welcome your questions!
If particular to your agency, please ask contact us after the webinar
Julia