Jordan-Webb - All Rights Reserved Overview and Using System Resources Paul Collins Jordan-Webb (847) GroupSystems Insights/Guidelines

Jordan-Webb - All Rights Reserved Contents n False Positives n Shifting Paradigms n Selected System Activities (Tools) n Selected System Resources n Qualitative Activity Matrix n Quantitative Activity Matrix n Qualitative Results Matrix

Jordan-Webb - All Rights Reserved False Positives n GroupSystems is NOT intended to: –eliminate face-to-face meetings –exclude person-to-person interaction –replace conversation –remove the human aspect of decision-making n GroupSystems is NOT the same as Lotus Notes n GroupSystems is NOT the Silver Bullet

Jordan-Webb - All Rights Reserved Shifting Paradigms n Successful use of GroupSystems comes from the diligent application of: –An orientation to soften the transition from the way things are being done now –Group management techniques that support people, relationships and process –A formal or informal methodology to support the construction of deliverable work products –Knowledge of the technology and how to integrate it at the process, project and practice levels

Jordan-Webb - All Rights Reserved Tools (Activities) n The Tools are software interfaces that help people do real collaborative work include: –Categorizer –Vote –Topic Commenter –Group Outliner –Electronic Brainstorming –Alternative Analysis –Survey

Jordan-Webb - All Rights Reserved System Resources n Supplementary system tools: –Agenda –Reporting –Handouts –White Board –Opinion Meter –People –Briefcase –Event Monitor –Personal Log –Participant Sign-In

Jordan-Webb - All Rights Reserved Agenda

Jordan-Webb - All Rights Reserved Activity Reporting (Word Processing, Rich Text, Text)

Jordan-Webb - All Rights Reserved Participant Handouts (Word Processing, Spreadsheet, Text)

Jordan-Webb - All Rights Reserved Whiteboard

Jordan-Webb - All Rights Reserved The following matrices provide some guidance and insight for using selected System Tools and System Resources. The first matrix covers tools that support activities that help in gathering, discussing, understanding, classifying and analyzing issues qualitatively. The second matrix covers tools that support activities that help in discussing and evaluating issues and in understanding a group’s thinking about these issues quantitatively. The third matrix covers the capability of the system to manage the displaying, reporting, exporting, etc. of the quantitative results.

Jordan-Webb - All Rights Reserved Generating / Commenting / Annotating CATCGOSVAAVO List BuildingXXXXXX Private ListX CommentsXXXXXX AnnotationsXXXXXX CategoriesX Multiple LevelsX*X*XX* Author TagXXXXXX Reports by Author TagX Index Card ViewX Secondary ListX Export ResultsXXXXX Import DataXXXXXX Qualitative Activity Matrix CA=Categorizer / TC=Topic Commenter / GO=Group Outliner / SV=Survey VO=Vote / AA=Alternative Analysis / *=Limited

Jordan-Webb - All Rights Reserved Voting Methods OMVOSVAA Rank Order XXX 10-Point ScaleXXXX Multiple ChoiceXXX Yes/NoXXXX True/FalseXXX Agree/Disagree (5-Pt)XXXX Agree/Disagree (4-Pt)XXX AllocationXX NumericXXX Custom Voting MethodsXXX Multi-Criteria VotingX Mandatory/Optional VoteXXX Internet/IntranetX Quantitative Activity Matrix OM=Opinion Meter / VO=Vote / SV=Survey / AA=Alternative Analysis

Jordan-Webb - All Rights Reserved Voting ResultsOMVOSVAA Participant Screen ViewXXXX Graphic ResultsXXX 2-D Graph DisplaysXXX 3-D Graph DisplaysXX Customize Graph DisplaysXX Export ResultsXX Author TagXXX Reports by Author TagX FiltersX Reports by FilterX Combine ResultsX Multiple Voting RoundsXX Quantitative Results Matrix OM=Opinion Meter / VO=Vote / SV=Survey / AA=Alternative Analysis

Jordan-Webb - All Rights Reserved Next Steps & Action Items n Contact us and help us learn about Your Organization Contact us and help us learn about Your Organization –Paul Collins –(847) End Presentation