Virginia Academy of Science Team CS410 V.A.S.T. Design Presentation November 20, 2013

Outline Team Problem Statement Importance Current Process Financial Comparison Goal Objectives Solution Processes Risks Assessment Conclusion References November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 2

Team Mark Vanderclay Leader, Back End, Developer and Database Jasmine Smallwood Leader and Front End Developer Ben Pochekailo Marketing, Back End, Developer and Database November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 3

Team Peter Langlands Primary Website Master and Back End Developer Raven Sims Secondary Website Master and Front End Developer Jack Bagby Marketing, Back End, Developer and Risk Analysis November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 4

Team Mentor Dr. Christopher J. Osgood Associate Professor of Biological Sciences November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 5

Problem Statement The Virginia Academy of Science does not effectively promote its cause through the use of publicly available information via the Internet. November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 6

Weaknesses of Current Site November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 7

Weaknesses of Current Site November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 8

Importance of the Academy Offers grants and scholarships to members that do research in a scientific area of study Publishes the Virginia Journal of Science Oversees the Virginia Junior Academy of Science Provide an economic boost to Virginia by enticing programs and scientists to set up and work here Increases awareness in the fields of science November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 9

Target Audience Students ▪ Grades: 6-12 ▪ Undergraduate ▪ Graduate Faculty ▪ Teachers ▪ Professional Businesses / Corporations November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Award offered: Best Student Paper Awards - awarded by certain sections for original student research presented at the annual meeting of Virginia Academy of Science Award offered: J. Shelton Horsley Research Award - the highest honor bestowed by the Virginia Academy of Science for original research US Trust, Bank of America: Jeffress Memorial Trust - to support basic scientific in chemical, medical or other scientific fields through grants to educational and research institutions 10

Current Virginia Academy of Science Site Navigation November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 11

Current Process (Becoming a member) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 12

Current Process (Journal Submission) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 13

Current Process (Document Storage) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 14

Current Process (Content Approval) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 15

Financial Comparison November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Virginia Academy of Science 2011 IRS 990 Revenue California Academy of Science 2012 IRS 990 Revenue 16

Goal November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design To restructure the Virginia Academy of Science offerings and information to clearly promote their cause to the targeted audience, while providing contributors an easier method to update via a custom content management system. 17

Objectives Allow interested members to sign up electronically Give the option for Virginia Academy of Science admins to submit member only content Introduce content approval process via a secure back- end Store pertinent information on a database for retrieval by interested Virginia Academy of Science members Create a tiered admin system with varying privileges November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 18

Future Virginia Academy of Science Site Navigation November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design First LevelSecond Level Restricted Level 19

Solution Process (Becoming a member) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 20

Solution Process (Journal Submission) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 21

Solution Process (Document Storage) November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 22

November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Roles 23

November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Roles 24

November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Roles 25

Major Functional Components HardwareSoftware Web Server Database Server PHP Joomla MySQL November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 26

Content Management System November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Joomla An open source that maintains and stores website content Easy to update No technical skills are required Used by business corporations, non-profit organizations, educational facilities and more 27

Content Management System November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 28

Database Schema November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 29

Entity Relationships November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 30

Graphical User Interface November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 31

Marketing November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design Strategy Promote the Virginia Academy of Science effectively through social media Have up-to-date content Target specific age groups Engage our audience To trial new ideas Attract and recruit new members Protect our brand 32

Risks Assessment Impact Probability C2 4T1 3C1 2T2 1T3 November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design C1: Product Interest- The customer may still not be enticed to provide new content and the site becomes outdated again. Impact: The content will grow stale and the website will be in the same state it is in now. Mitigation: There is not much we can do on our end other then provide the best and easiest to use tool to encourage use after we hand it over. 33

Risks Assessment Impact Probability C2 4T1 3C1 2T2 1T3 C2: Maintenance - If the new website runs into major issues the Virginia Academy of Science may not have anyone with the technical expertise fix them. Impact: The result could be as simple as broken pictures and links, to lost data or total site failure. Mitigation: Again this can be assisted by a simple to use site. Also the Virginia Academy of Science has suggested hiring an intern after launch. November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 34

Risks Assessment Impact Probability C2 4T1 3C1 2T2 1T3 November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design T1: Software Updates- Browser, Java, adobe and other plugin updates Impact: Updates to dependent software could cause pages to load incorrectly or not at all and damage security. Mitigation: Make sure the website is dynamic and easily updated for new software. 35

Risks Assessment Impact Probability C2 4T1 3C1 2T2 1T3 November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design T2: Secure systems- With the introduction of the database and the online applications for memberships/grants/scholarships there will be private data that is at risk of theft. Impact: Results in theft in member data and could result in identity fraud. Mitigation: Follow strict security guidelines so that members and applicants are given the safest environment possible. 36

Risks Assessment Impact Probability C2 4T1 3C1 2T2 1T3 November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design T3: Data Loss- If the new database should fail then a considerable amount of important data could be lost. Impact: Worst case scenario, if the servers fail then all the data that populates the front end is lost and the website becomes emptied. Mitigation: Ensure a redundant backup system that keeps data in a secondary location incase data loss should occur. 37

Conclusion November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 38

References November 20, 2013CS410 - Virginia Academy of Science Team (V.A.S.T.) - Design 1.The virginia journal of science. (n.d.). Retrieved October 20, 2013 from 2.The virginia academy of science. (n.d.). Retrieved October 20, 2013 from 3.The constitution of virginia academy of science. (n.d.). Retrieved October 20, 2013 from The virginia junior academy of science. (n.d.). Retrieved October 20, 2013 from 5.Staggers, H. J. (1968). A history of the Virginia academy of science. The Virginia Journal of Science, 19(1), Retrieved from Let the wonder begin | California Academy of Sciences. (n.d.). Retrieved November 18, 2013 from 7.Guidestar nonprofit reports and forms 990 for donors, grantmakers and businesses. (n.d.). Retrieved November 18, 2013 from