Enabling Access to Sound Archives through Integration, Enrichment and Retrieval WP1. Project Management

12 Month Review Meeting Project # Introduction to Workpackage  Responsibilities of coordinator;  Web-based collaborative tools, promote its usage by partners  Self-assessment & project workplan  Ensure quality of activities, deliverables & dissemination  Report activities, progress & resource management  Tasks;  T 1.1 Consortium Administration  T 1.2 Financial Management  T 1.3 Quality Assurance  T 1.4 Activity Planning and Reporting

12 Month Review Meeting Project # Internal Documents  Inputs and Outputs document  Detailed presentation & promotional flyers  Working Documents  Ontology design & knowledge management  System Architecture  Software Modules  Metadata  Mock-ups of EASAIER user interface  EASAIER Calendar  Testbeds  Code depositories  …

12 Month Review Meeting Project # Working Groups  Steering Committee  1 representative per partner  Project Coordination Team  Working Groups  System Architecture  Knowledge Managment  Expert User Advisory Board  Exploitation Strategy Team  Initial team established

12 Month Review Meeting Project # Meetings  Project meetings  Bi-monthly meetings of coordination team, WP leaders, Team managers  Teleconference, ,…  Face-to-face when necessary  Bi-monthly status updates to the Commission  Management meetings  Involves Steering committee  Atleast twice a year  Technical meetings  Physical presence required  Every six months  Align with Management meetings + WP Coordination meetings, researcher exchanges,…

12 Month Review Meeting Project # Type of deliverable:  R = Report  P = Prototype  D = Demonstrator  O = Other Deliverables- Part 1 #TitleMonthTypeLevel D8.1Public website and promotional brochure1DPU D1.1Quality assurance protocols & policies3RCO D3.1Retrieval system functionality & specifications6RRE D5.1Prototype of looping and marking modules9RPU D7.1initial user requirements & evaluation procedures9RPU D1.2management, financial & activity reports12RCO D4.1Prototype segmentation, separation & speaker/instrument identification system 14PPU D3.2Prototype speech, music retrieval systems w/ vocal query interface20PPU D1.3management, financial & activity reports24RCO D2.1metadata management infrastructure & ontology language for media objects 24RPU Dissemination level:  PU = Public  RE = Restricted group specified by consortium+ Commission.  CO = Confidential, for consortium + Commission.

12 Month Review Meeting Project # Type of deliverable:  R = Report  P = Prototype  D = Demonstrator  O = Other Deliverables- Part 2 Dissemination level:  PU = Public  RE = Restricted group specified by consortium+ Commission.  CO = Confidential, for consortium + Commission. #Deliverable titleMonthTypeLevel D3.3Prototype on cross-media retrieval system26PPU D4.2Prototype transcription system27PPU D5.2Time stretching modules w/ synchronized multimedia prototype27PPU D8.2Demonstator of deployed access tools27DRE D4.3Final report on sound object representations30RPU D5.3Final Enriched Access Tools report, with sound enhancement30RPU D6.1Aligned cross- and multi-media interface report30RPU D7.2Report on formal evaluations and deployment30RPU D8.3Final Plan for Dissemination and Use of Knowledge30RCO D1.4Final Public Report30RPU D1.5Mandatory Final management, financial and activity reports30RCO

12 Month Review Meeting Project # WP1 Deliverables & Milestones  Deliverables 1.1 Quality assurance protocols and policies (M3) 1.2 Management, financial and activity reports (M12) 1.3 Management, financial and activity reports (M24) 1.4 Final Public Report (M30) 1.5 Final management, financial and activity reports (M30)

12 Month Review Meeting Project # WP1 Milestones Status reports & Co-ordination meetings 1.1 Private website deployed (M1) 1.2 Basic development tools; user groups; content databases; first scientific achievements; tentative dissemination & use plan; self-assessment & workplan specification (M6) 1.3 Disseminate scientific developments; revised user-feedback methodology & workplan, software progress update (M12)  1.4 Internal assessments; first prototype components available; Evaluation procedure specification and integration report (M18)  1.5 Final prototype available, initial business plan; Initial evaluation results, revision requests & deployment procedure (M24)  1.6 Final public & private reports issued, project ends (M30)

12 Month Review Meeting Project # D1.1 Quality Assurance 1.Organization  Management & administrative structure  Committees, teams, participants & partners  Internal reviewers  Advisory boards 2.Documentation  Processing tools & templates  Intranet & repositories 3.Communication  Mailing lists, phone conferences, publication 4.Deliverables  Definition, quality criteria, reviewing  Development, submission & approval  Issues & corrective actions 5.Periodic reports & project meetings  Reports, financial reporting, meetings

12 Month Review Meeting Project # D1.2 Management, Financial & Activity Reports  Executive summary  Periodic management report  Justification of major cost items  Form c financial statement per activity  Periodic activity report  Project objectives and major achievements  Workpackage progress of the period  Consortium management  Plan for using and disseminating knowledge  Form C -financials

12 Month Review Meeting Project # Project Schedule

12 Month Review Meeting Project # Workpackage Progress  Deliverables and Milestones complete  6 Deliverables so far (2 from WP1)  No serious issues; financial, technical, or otherwise  More than 10 demonstrable technologies presented.

12 Month Review Meeting Project # Upcoming Work Plan – project roadmap  Months 1-6 Design & Specification  Function specifications  mock-ups, use-case scenarios  testbeds  Months 7-12 Algorithm development  proof-of-concept software  infrastructure  Months Building the archiver  delivering feature extractors  metadata schema support  Months Integration  System testing  Interface refinement  Months Deployment  On-site software installation  refinement