Teleconference Information To ensure you hear today’s presentation, please dial into the teleconference by using the following telephone number and conference code: Telephone Number: Code: [insert conference code] 1

WebEx Tips Use the WebEx chat feature to ask questions during the WebEx meeting. At the top of your screen, click the WebEx toolbar. Click the chat bubble. Select Host as the recipient. Type your question in the field. 2

Participant WebEx Tools Raise hand Answer Yes Answer No 3

Florida Item Bank and Test Platform (IBTP) IBTP Demo Create Items and Administer Tests 4

Learning Goals At the end of this webinar, you will understand how to: Navigate in the IBTP Create and search for items, rubrics, and passages Submit items for review and approval Create and schedule assessments Administer assessments Enter scores for open response items Scan answer sheets Upload external assessment results View assessment results 5

Project Overview The Florida Item Bank and Test Platform (IBTP) provides districts with a resource for the development of diagnostic, interim, and summative assessments. All items have been developed to align with the new Florida Standards for K-12 in ELA, mathematics, science, social studies, and Spanish, plus hard-to-measure courses such as Chorus or PE. The IBTP allows districts, schools, and teachers to write items, search for items in the bank, create, administer and score tests, and develop reports from results in a variety of ways. Assessment items developed as part of this project will be stored in the IBTP. More than 800 Florida educators have contributed to its development as item writers and item reviewers. 6

Preparing for Online Assessments Before creating and administering online assessments: Discuss and follow your district’s test and item naming conventions. Complete the Tech Check to verify that your hardware meets the minimum requirements for online testing. If students are taking assessments using Secure Tester, download Secure Tester on all testing computers. Set up microphones and headsets, if needed. Show students The Student Experience PowerPoint. 7

Technical Setup Tasks Ensure that technical staff members at each school complete the following tasks prior to administering online assessments: Confirm that all computers meet hardware and software requirements. Download Secure Tester. Whitelist in any URL blocking software or web proxies (e.g., iBoss, K9, Check Point, etc.). Update any firewalls to allow traffic over HTTPS, port 443 (SSL) to and from the production server host (prodsnibtp.fldoe.org). It is best to minimize network activities taking place on other computers during test times (such as streaming videos). 8

Preparing the Computer Lab for Online Assessments using A/V When taking World Language tests, students may be required to record their responses in the IBTP using a microphone. Prior to test day, ensure that the default microphone is set up on the test computers. See the job aid “Preparing the Computer Lab for Online Assessments using A/V” for instructions. 9

Sign In 10

ADMINISTRATOR ROLE 11

Administrator Home Page 12

PREPARING TO CREATE AN ASSESSMENT 13

Designing the Assessment When building an assessment, consider the following: Purpose of the assessment Type of assessment Overall assessment design Overall time allocated to assessment administration Time considerations for item types DOK levels of individual standards and benchmarks DOK levels of items Consider creating an assessment blueprint and test map to help organize this information. Blueprint and test map templates are available on the training materials page. 14

Discuss naming conventions for assessments. For example: Discuss workflow. Assign responsibility for blueprint and test map creation, test creation, scheduling the test, assigning the test, and monitoring the collection of test results. 15 Math Spring 2014 Gr K Form 1 Math Spring 2014 Gr K Form 2 Subject Season Year Grade Test Planning Form 15

CREATING AND SCHEDULING AN ASSESSMENT 16

Benchmark Assessments In the Florida IBTP: “Benchmark assessments” is a generic term that describes all interim assessments not loaded as standardized tests. Tests are created at the district or school level for the purpose of institution-wide data collection. Teachers may create tests for use in the classroom. Results appear in the School & District Data and Classrooms modules. 17

Use Assessment Admin to build tests and monitor the collection of results. View data and report options in the Classrooms and School & District Data modules. Using Assessment Admin 18

Ways to Create a Test Express test Manual test 19

Creating an Express Test Create a test quickly by selecting the standards to be assessed and letting the system insert aligned items automatically. 20

Creating a Test Manually Create a test manually to choose the exact items that will appear on the assessment. As a best practice, use a test map to search for and select test items from the item bank. 21

Searching for Test Items When creating a manual test, search for existing items by subject, grade, standard, or course ID. 22

Creating a Test Manually 23

DEMONSTRATION OF THE PROCESS 24

Creating Test Items Use existing items from the item bank or create new items in Item Central. 25

Item Types Use Item Central to create different types of items. 26

Naming Test Items When creating a new item, enter a Unique Identification Number (UIN) in the Name field. Follow your district’s naming convention. Note: See the “Naming Conventions” job aid for a suggested item-naming convention. 27

Test Item Tips When inserting images: Use PDF, PNG, GIF, or JPG file formats. Do not use images that exceed 2MB. Limit the size to 250KB or less for peak performance. Do not exceed dimensions of 640 x 640 pixels. Resize images prior to uploading to IBTP. When inserting audio or video files: Use MP3 audio files, up to 4MB. Use MP4 video files, up to 10MB. When inserting reference sheets: Use PDF, PNG, GIF, or JPG file formats, up to 1MB. When inserting exemplars in Open Response items: Use PDF, image, or Word files, up to 4MB. 28

Submitting a Test Item Test item creators (both administrators and teachers) who know how to create an item in the IBTP may submit it for review and approval in order to share it. Administrators may: Submit a test item during the creation process. Submit a test item after the creation process. If administrators have permission to save directly to the school level, the items will be found under the school name instead of under the filter “Created by = Me.” 29

Locating and Creating Passages and Rubrics Use existing passages and rubrics from the item bank or create new ones in Item Central. 30

DEMONSTRATION OF THE PROCESS 31

Private Draft Public Draft Ready for Scheduling ScheduledIn ProgressComplete Test Stages 32 Authorized test creators may edit test content

Building a Test 33

Test Schedule Dates Math Fall 2014 Gr 6 Form 1 [2251] 34

Online Test Options 35

Assigning a Test 36

DEMONSTRATION OF THE PROCESS 37

ADMINISTERING AN ASSESSMENT 38

Test Administration The assessments created in the IBTP will be administered to students online. Online assessments are administered in two ways: Secure Tester Browser-based 39

Locating Assessments Prior to administering the assessment, administrators may search for the test to access student usernames and other test details. 40

Printing Student Usernames and Passwords Increase the font size in Excel. 41

Printing Test Instructions Prior to the test administration date, sign in to the IBTP to review the test instructions and to print the teacher and/or scoring instructions. Note: All instructions are visible only if they have been added during the test creation process. 42

Tracking Completion Rates Track test completion rates for districts, schools, or specific classes. 43

Proctor Dashboard: Monitoring an Online Test Graphic representation of the progress of the class Links to individual student scores, answer sheets, and PDF test booklets Math Fall 2014 Gr 6 Form 1 [2251] 44

DEMONSTRATION OF THE PROCESS 45

STUDENT ASSESSMENT EXPERIENCE 46

Student Online Assessment Process Students will do the following: Sign in. Enter the online passcode. Answer questions. Check their answers. Submit the assessment for scoring. Test administrators should do the following: Make sure computers are ready for testing before administering tests to students. Show students The Student Experience PowerPoint to familiarize them with the online testing experience. Administer a practice test, then delete it. 47

Student Online Assessment Tools If enabled, students may use the following tools in test items: Calculators Rulers Protractor Compass Highlighter Reference sheets Equation editor Special character palette Recorded responses 48

ENTERING SCORES FOR OPEN RESPONSE ITEMS 49

Proctor Dashboard: Scoring 50

Scoring by Student’s Test 51

Scoring by Open Response Item 52

Scanning Answer Sheets Use ScanIt to scan student test answer sheets. ScanIt is IBTP’s scanning software and management application. Use the Assessment Admin module to create answer sheets and print them on your local printer. Note: See the “Scanning Answer Sheets” job aid for instructions on how to scan answer sheets. 53

Uploading External Assessment Results Use the IBTP to report on assessments that were administered outside of the system. Before uploading the results, build the actual test in the IBTP, either as an answer key only (AKO) test or as a complete test with question content. Once the test is created, upload the file to add the results. Teachers can perform these tasks for the students and sections assigned to them. Users who want to perform these tasks for a school- or district- wide assessment need the user permissions to create and schedule tests at the school or district level. Note: See the “Uploading External Assessment Results” job aid. 54

REPORTING 55

Finding the Results View assessment results using the data and reports found in the School & District Data and the Classrooms modules. Benchmark Tests Dashboard Pre-formatted reports Additional reports Saving and accessing reports 56

TEACHER ROLE 57

Teacher Home Page 58

PREPARING TO CREATE A CLASSROOM ASSESSMENT 59

Designing the Assessment When building an assessment, consider the following: Purpose of the assessment Type of assessment Overall assessment design Overall time allocated to assessment administration Time considerations for item types DOK levels of individual standards and benchmarks DOK levels of items Be sure to use course curriculum maps and/or pacing guides when creating classroom assessments. Also, be sure to follow established naming conventions. 60

CREATING AND SCHEDULING A CLASSROOM ASSESSMENT 61

Use Assessment Admin to build tests and monitor the collection of results. View data and report options in the Classrooms module. Using Assessment Admin 62

Ways to Create a Test Express test Manual test 63

Creating an Express Test Create a test quickly by selecting the standards to be assessed and letting the system insert aligned items automatically. 64

Creating a Test Manually Create a test manually to choose the exact items that will appear on the assessment. 65

Searching for Test Items When creating a manual test, search for existing items by subject, grade, standard, or course ID. 66

Creating a Test Manually 67

DEMONSTRATION OF THE PROCESS 68

Creating Test Items To add your own items to a manual test, create new items in Item Central. 69

Item Types Use Item Central to create different types of items. 70

Naming Test Items When creating a new item, enter a Unique Identification Number (UIN) in the Name field. Follow your district’s naming convention. Note: See the “Naming Conventions” job aid for a suggested item-naming convention. 71

Test Item Tips When inserting images: Use PDF, PNG, GIF, or JPG file formats. Do not use images that exceed 2MB. Limit the size to 250KB or less for peak performance. Do not exceed dimensions of 640 x 640 pixels. Resize images prior to uploading to IBTP. When inserting audio or video files: Use MP3 audio files, up to 4MB. Use MP4 video files, up to 10MB. When inserting reference sheets: Use PDF, PNG, GIF, or JPG file formats, up to 1MB. When inserting exemplars in Open Response items: Use PDF, image, or Word files, up to 4MB. 72

Submitting a Test Item Test item creators who know how to create an item in the IBTP may submit it for review and approval in order to share it. Teachers may: Submit a test item during the creation process. Submit a test item after the creation process. Depending on your district’s policy, items may be submitted for review at the school or district level, and may be made available to other users at your school or in the district. 73

Locating and Creating Passages and Rubrics Use existing passages and rubrics from the item bank or create new ones in Item Central. 74

DEMONSTRATION OF THE PROCESS 75

Private Draft Ready for Scheduling ScheduledIn ProgressComplete Test Stages 76 Teachers may edit their test content

Building a Test 77

Test Schedule Dates Math Fall 2014 Gr 6 Form 1 [2251] 78

Online Test Options 79

DEMONSTRATION OF THE PROCESS 80

ADMINISTERING AN ASSESSMENT 81

Test Administration The assessments created in the IBTP will be administered to students online. Online assessments are administered in two ways: Secure Tester Browser-based 82

Preparing for the Assessment Make sure students have already been introduced to the features of the online assessment. On test day, teachers will do the following: Write the online passcode on the board. Distribute student usernames and passwords. 83

Locating Assessments Teacher home pages display the link to a test assigned to their students. 04/01/14, Math Algebra 1 Spring 2014 Form A 1 84

Test Dashboard Prior to administering the assessment, access student usernames and other test details from the Assessment Admin Test Dashboard. 85

Student Usernames and Passwords 86

Printing Test Instructions Prior to the test administration date, sign in to the IBTP to review the test instructions and to print the teacher and/or scoring instructions. Note: All instructions are visible only if they have been added during the test creation process. 87

Proctor Dashboard: Monitoring an Online Test Graphic representation of the progress of the class Links to individual student scores, answer sheets, and PDF test booklets Math Fall 2014 Gr 6 Form 1 [2251] 88

DEMONSTRATION OF THE PROCESS 89

STUDENT ASSESSMENT EXPERIENCE 90

Student Online Assessment Process Students will do the following: Sign in. Enter the online passcode. Answer questions. Check their answers. Submit the assessment for scoring. Test administrators should do the following: Make sure computers are ready for testing before administering tests to students. Show students The Student Experience PowerPoint to familiarize them with the online testing experience. Administer a practice test, then delete it. 91

Student Online Assessment Tools If enabled, students may use the following tools in test items: Calculators Rulers Protractor Compass Highlighter Reference sheets Equation editor Special character palette Recorded responses 92

ENTERING SCORES FOR OPEN RESPONSE ITEMS 93

Proctor Dashboard: Scoring 94

Scoring By Student’s Test 95

Scoring by Open Response Item 96

Scanning Answer Sheets Use ScanIt to scan student test answer sheets. ScanIt is FL IBTP’s scanning software and management application. Use the Assessment Admin module to create answer sheets and print them on your local printer. Note: See the “Scanning Answer Sheets” job aid for instructions on how to scan answer sheets. 97

Uploading External Assessment Results Use the FL IBTP to report on assessments that were administered outside of the system. Before uploading the results, build the actual test in the FL IBTP, either as an answer key only (AKO) test or as a complete test with question content. Once the test is created, upload the file to add the assessment results. Teachers can perform these tasks for the students and sections assigned to them. Note: See the “Uploading External Assessment Results” job aid for more information. 98

REPORTING 99

Finding the Results View assessment results using the data and reports found in the Classrooms module. Benchmark Tests Dashboard Additional reports 100

CONCLUSION 101

Resources For more information on the topics covered in this webinar, see the participants’ user guide, the job aids, and The Student Experience PowerPoint on the training materials page. To access the materials, select click here under IBTP Training Materials on the IBTP home page. Self-paced, online tutorials on are coming soon. For additional help, please 102

Questions and Answers 103

Evaluation Your feedback is valuable. We invite you to respond to a short set of questions. Thank you very much for your time. 104

Thank You NOTE: These materials were developed under a grant from the U.S. Department of Education. However, the contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Copyright © 2014 Florida Department of Education. All rights reserved. 105