041 DnA Implementation Update1 DnA Implementation Update Prepared by the Assessment, Research & Evaluation Department October 4, 2011

041 DnA Implementation Update2 Background  DnA, the district’s new assessment data management system, is a comprehensive, multi-facetted program designed to enable teachers to develop, administer, score, and correlate teacher-driven formative assessment results without leaving their classroom.

041 DnA Implementation Update3 Breadth of Access  DnA’s reporting and keyboard-based data entry functionality is accessible from almost any computer within the district.  DnA’s scanning functionality is available from the majority of computer models in the district. Student MachineTeacher Machine PCs (Windows XP or higher) Compatible Mac OS 10.5 Compatible Mac OS 10.4 CompatibleIncompatible for scanning Thin clients Incompatible for scanning

041 DnA Implementation Update4 Implementation Assumptions  Jan / February System tested; recommended by committee  March 1 System approved by Board of Education  April – July Critical Data Conversions  August 1 First day of school  September 6 First K-6 RL common assessments  September 12 First day of K-6 common assessments  September 19 First day of secondary common assessments  September 27 First day of K-6 parent / teacher conferences (per district calendar)

041 DnA Implementation Update5 Quarter 1 Top Tier Priorities 1. Push out Gradecam plug ins to all student and teacher computers (7,326) 2. Facilitate installation of Gradecam cameras (approximately 800) a) Grade 2-6 teachers b) Grade 7-12 ELA, Math, Science & Social-Science teachers 3. Set-up user accounts / permissions in consultation with LEA for non-teachers & non-administrators 4. Provide initial training for administrators / teachers / PPS / multilingual a) 23 sessions in JAESC Mac Lab b) 20 site-based sessions c) 3 online sessions 5. Import Q1 prior year results for teacher practice / report familiarization 6. Load prior year / current year student demographic information 7. Load STAR / CAHSEE / CELDT results 8. Program Q1 K-6 report cards into system / quality control review 9. Create Q1 district common assessment answer sheets

041 DnA Implementation Update6 Quarter 1 Top Tier Issues  Incompatibility between newer Gradecam plug in software and older Mac desktops Resolved Sept. 16  Insufficient processing speed on older Mac teacher desktops to handle Citrix & Scanning New machines to be ordered for site where this issue was discovered  Technical Assistance to teachers Ongoing joint shadowing by ARE / Technology Services staff now provided

041 DnA Implementation Update7 Quarter 1 Top Tier Issues  Additional, ongoing training requests Online training provided as needed  K-6 Report Cards Initial availability date - available Sept. 8 for data entry; Sept. 22 for printing Populating issues - resolved Sept. 25 Data mapping issues - resolved Sept. 25 Data Alignment issues – Sept. 25 for English and Spanish / In process for Hmong, Vietnamese, Cambodian, and Urdu Comments issues - resolved Sept. 25 Translation priorities - English and Spanish first, then other languages

041 DnA Implementation Update8 Quarter 2 Top Tier Priorities 1. Incorporate Language! Q1 and Q2 results into DnA 2. Incorporate nightly exports of assessments into eSchoolPLUS grade book 3. Create answer sheets for Q2 common assessments 4. Set up Music and PE assessment tools for Q2 5. Design and program Q2 K-6 Report Cards 6. Develop requested data analysis protocols for new DnA reports 7. Load prior year student demographics 8. Import requested prior year common assessment results 9. Facilitate development of alternative assessments for exempted groups 10. Provide weekly scheduled online training sessions 11. Design and program assessment to incorporate Read 180 results into DnA 12. Align eSchoolPLUS / DnA scheduling practices

041 DnA Implementation Update9 Questions