B O W L I N G G R E E N S T A T E U N I V E R S I T Y Self-Service Time & Labor Previews October 17

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »PURPOSE: – To replace the printed Time Sheet and the hand recorded time and leave entry with an electronic process that results in time and leave information that is input to the BGSU Payroll system. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »WHY? Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »Current ‘paper’ process is time consuming -Time to print, separate, and distribute to departments over 800 time sheets for biweekly paid employees every two weeks. -Time it takes for employees to fill in and return to supervisor (biweekly & monthly paid employees). Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y -Time it takes for supervisor or department contact to return filled-in time sheet to Payroll (biweekly & monthly paid employees). -Time it takes for the Payroll Office to interpret and data enter hours into the Payroll system and to track down and correct errors (biweekly & monthly paid employees). Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »New ‘electronic’ process will take less time – No more paper printing and distribution. Timesheet for current period will be available through self-service as soon as the period arrives. – Once employee ‘submits’ their reported time it is immediately available for supervisory approval. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y – “Payable Time” is created when the Time Administration process is run by the area administrator and is input to the pay creation process. This is much quicker than data entry by the Payroll staff. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »Current ‘paper’ process is costly – 2008 audit estimated that BGSU spends over $75,000.00, annually, to process manual time sheets. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »Self-Service Time and Labor is less costly – Time and Labor is “delivered” PeopleSoft functionality. No additional purchases are required. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »Current ‘paper’ process lacks efficiencies -No automatic editing of leave (sick, vacation, etc.) balance when entered. Supervisor (at best) or Payroll must verify enough balance is available to use. -No automatic validation of permissible time and leave categories Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y -Misinterpretation of amounts and categories filled in on Time Sheet -Supervisory adjustments to employee’s Time Sheet are not necessarily communicated back to the employee. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »New ‘electronic’ process has built in efficiencies – Leave balances are up to date and employee cannot use more than what is in balance. – Only valid reporting categories are available through Time Reporting codes “drop down” box. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y – No interpretation of data is needed – Adjustments by supervisors to employees time sheet are instantly communicated back to the employee when supervisor approves or denies reported time. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »Who will use Self-Service Time & Labor? – Eventually, all BGSU employees will enter their time and leave through Self-Service Time and Labor. However, the implementation is taking on a “phased” approach. – Human Resources, Controller’s Area, ITS, and Campus Operations slated for October 17. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y »Training: – Supervisors and Administrators have been contacted regarding training. – Classroom training for those that use a variety of different “leave” types as well as supervisors and administrators will be held the weeks of October 3 rd and October 10 th. Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y - The remaining ‘standard’ time reporters (sick, vacation, personal leave) training will be required to take and pass the on line training prior to October 17 th. Self-Service Time & Labor

Current: Biweekly paid employee time sheet

MyBGSU Navigation to new Time Sheet

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y Self-Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y Self Service Time & Labor

HCM/CSS v9.0 Upgrade B O W L I N G G R E E N S T A T E U N I V E R S I T Y Questions