1. Smart Time Presented by Kristie Juda HR Services Manager
February 10-17, 2014
Human Resources Office

2. Smart Time What is it? Who is it for? Why is it being implemented?
When will implementation occur?
How will implementation occur?
New Process
Transition Period
Training
Questions
Human Resources Office

3. Smart Time What is it? Who is it for? Why is it being implemented?
Electronic Time Sheet/Leave Report
Who is it for?
SPA – Non-Exempt Employees (FLSA subject to OT)
Why is it being implemented?
Automate manual process
Improve efficiency
Human Resources Office

4. Smart Time When will implementation occur?
February – April 2014
Go Live – April 2014
How will implementation occur?
Employee and supervisor training March 12 – 25
Human Resources Office

5. Smart Time New Process Two (2) week reporting schedule
Follow the bi-weekly payroll calendar
Employee Deadline: Monday, 10:00 am
Supervisor Deadline: Monday, 4:00 pm
DO NOT wait until these deadlines to take action. If employees do not work on the weekend, it is recommended employees complete web time entry by 5:00 pm Friday (the end of the pay period).
Human Resources Office

6. Smart Time
Bi-Weekly Schedule
Human Resources Office

7. Smart Time
Bi-Weekly Schedule
Human Resources Office

8. Smart Time Transition Period March 1 - 9 Complete a paper timesheet.
Employees must bring completed and signed transition timesheet to training.
Transactions cannot be run through the payroll system; must be manually entered on PEALEAV.
Employees will not see the leave reported on their pay stubs.
Leave balances will be correctly displayed on the “leave balance” link in self-service banner.
Human Resources Office

9. Smart Time Training Basic computer (PC Essentials) and SSB navigation
Employees can go to ITTS’ website:
2. Supervisor is required to sign-off that the employee
is Smart Time ready.
Attendance is required for all employees and supervisors
Sign-up on the HR Training Calendar:
Limit of 20 participants
Cook Building – Room 203
Human Resources Office

10. Smart Time Timesheet Completion Proxy
Employee must complete during scheduled work hours
Proxy
Supervisors should review their proxies
Whoever opens timesheet, owns it
Human Resources Office

11. Smart Time
Sample
Human Resources Office

12. Smart Time
Human Resources Office