Presented by: Gary Quiring, CSIS Implementation Specialist Fiscal Crisis & Management Assistance Team Charter School Reauthorization: CALPADS Requirements 1

Agenda 2 Resources Reauthorization Best Practices

Who’s Supposed To Be Here 3 Charter school staff assigned to CALPADS maintenance Authorizing LEA Staff assigned to CALPADS maintenance

Reauthorization 4

Charter School Reauthorization (Same School Code) 5 All currently enrolled students will be automatically transferred to the “new” charter under the Authorizing Agency. Exit students that did not return in the Fall Complete current year submissions: Fall 1, Fall 2, Spring, End of Year 1-4 Anomalies that impact other LEAs’ Fall 1 certification Anomalies that impact other LEAs’ Fall 1 certification Locally funded grade 7-12 charter’s grad/drop counts from Fall 1 the next school year will be moved to prior Authorizing Agency’s DataQuest reports Directly funded grade 7-12 charter’s grad/drop counts from Fall 1 the next school year will be in the charter’s DataQuest reports

Charter School Reauthorization (New School Code) 6 Enroll returning students Exit all students. Exit date must be on or before official closure date. Any enrollments with a start date after the official closure date must be deleted. Complete current year submissions: Fall 1, Fall 2, Spring, End of Year 1-4 Grade 7-12 charters must complete Fall 1 next school year Anomalies that impact other LEAs’ Fall 1 certification Anomalies that impact other LEAs’ Fall 1 certification

Charter School Reauthorization (New School Code) 7 Locally funded grade 7-12 charter’s grad/drop counts from Fall 1 the next school year will be moved to prior Authorizing Agency’s DataQuest reports Directly funded grade 7-12 charter’s grad/drop counts from Fall 1 the next school year will be in the charter’s DataQuest reports

Authorizing Agency Responsibilities If Charter Fails To Report Reauthorization 8 Request an LEA Admin account for the charter Complete the reauthorization reporting detailed on slides 5 or 6 & 7

State Contingency Action If Neither Charter or Authorizing LEA Reports Reauthorization 9 * Applies to charters with 7-12 grade students Correct any CCEs or MIDs that are impacting the Fall 1 certification status of another LEA Certify next year’s Fall 1 using whatever data is already in CALPADS*

Best Practices 10 Discuss how the charter will meet state reporting requirements in the charter petition and review process Establish and maintain a positive relationship, with clear communications. Authorizing LEAs should monitor reporting progress and provide support to ensure that their charters meet reporting requirements. Establish a plan with clearly defined tasks to be used in the event of a closure or reauthorization. Transfer the charter’s CALPADS data to the Authorizing Agency upon closure

11 Key Points Charters failing to meet state and federal reporting requirements may experience consequences, including funding cuts or revocation/non-renewal of the school’s charter. Authorizing LEAs must ensure that their charters meet state reporting requirements. Failing to do so could have negative consequences for the authorizing LEA. When a charter gets reauthorized it must be reported in CALPADS.

Resources 12 Resources

13 System Documentation DocumentDescription CALPADS Code SetsDefines state standard codes and their definitions CALPADS Data GuideDetailed requirements of what groups need to be reported for each submission Enrollment ProceduresDetails of what data needs to be maintained in CALPADS and when Charter School CALPADS and CBEDS-OPUS Data Reporting Policy

Training 14 CALPADS Training Registration CALPADS Self-Paced Training

Resources: Support 15 Web: Phone: Listserv:

16 Questions?