Collect Once, Use Many: Key Insight and Benefits Susan Blum, PhD, Director Research Services University of Saskatchewan Saskatoon, Saskatchewan, Canada

University of Saskatchewan

: Established as an agricultural college in a province only 2 years old A Place of Growth Now : member of the prestigious U15 group: Canada’s top research- intensive universities

U of S Overview 21,000+ Students 17 Colleges and Schools 58 Degree and Certificate programs 100 research / support centres

Research Revenue $179 million in average annual research revenue (past 5 years) € million € million £ million £ million 13th in Canada ( )

Leading Research Facilities VIDO-Intervac (Biosafety Level 3 laboratory) Canadian Light Source Canada’s national synchrotron Largest academic toxicology research / training centre in Canada

Uniquely Diverse 2,300+ International Students Growing by 8% annually (3 year average) 2000 Aboriginal Students Aboriginal Engagement a top priority

 Complex  Exchange of data with many stakeholders Research teams, researchers Administration units Colleges, Centres, Institutes, Departments Research Management

 Exchange of data with many stakeholders  Government agencies  Research sponsors Research Management

Variable Timely Accurate Compliant Needs of Stakeholders

 Research management enterprise system  Transformative and evolutionary in the way support is provided to both faculty and administration  Full research life cycle  Complement the needs for faculty and university in:  research administration  management  reporting  compliance

 Creation and electronic routing of project and ethics applications (paperless)  Creation of funds  Tracking capabilities for projects  Access to project documentation  Robust search, analytics and reporting capabilities

Researcher Funding Opportunities Reporting Facilitation Collaborators Graduate Students Post-award Management Metrics Ideas CV Ethics Internal Review Commercialization Applications Approvals Publications

 “One Stop Shop”  Reduced administrative burden  System provides them a direct benefit Vision for Researcher

 Cater the system to the Research Process which best supports “researchers” Vision for Researcher

 A central communication tool to manage the complete pre-and post-award process  Tracks tasks and deadlines, including auto reminders  Offers dedicated reports throughout the process One Stop Shop Project Idea Project Application Project

 Provides opportunities to record and track research projects  Purpose is to build project teams, identify funding sources, develop necessary documents  Assign tasks to assist in the development  Research Facilitators  Funding One Stop Shop

 Only request information when it is required from the “researcher”  Auto-fill forms/ templates Reduced Administration

 Online collaboration  Assignment of tasks  Workflow process is simple and streamlined  They only see what they “need to” on the system  Only input information when it is required Benefit for Researchers

 Obtaining peer reviews and internal approvals electronically  Workflow process is transparent and standardized Benefit for Researchers

 System to search and provide information to update:  CVs  Publications  Websites  Alert of funding opportunities Have the System Work for the Researcher

 Standardized data exchange  Improved service delivery and client satisfaction through:  Integration of business functions and systems  Inherent standards and controls Vision for Administration

 Accessible by all stakeholders with varying levels of access to cater to information needs  Minimize labour intensive process to collect data  Uniform processes  Reduce effort, workload and delays  Targeted investment  Collective sharing and integration Administration

 Standardization  Have Application Programming Interface (APIs)  Push and Pull data  Bidirectional Sponsors and Universities

 Funding opportunities  Application forms  Results/awards  Metrics  Eligibility of people  Eligibility of budgets Common Areas of Interest

Don’t name your system One Lesson

Then they expect you to deliver: Thank you!