DATA QUALITY FOR CRIMINAL JUSTICE FRAMEWORK PROJECT

INTRODUCTIONS

Implementation Team County Commissioners Association of Pennsylvania Pennsylvania District Attorney’s Association County Chief Adult Probation and Parole Officers Association of Pennsylvania

Steering Committee  Administrative Office of Pennsylvania Courts (AOPC)  CDI, Inc. (District Attorney records management system)  County Chief Adult Probation & Parole Officers’ Association of Pennsylvania  County Commissioners Association of Pennsylvania (CCAP)  County Jails - Berks, Indiana, Lancaster  Digital Solutions, Inc. (AP & Jail records management systems)

Steering Committee (con’t.)  Pennsylvania Justice Network (JNET)  Juvenile Detention Centers Association of PA (JDCAP)  PA Board of Probation & Parole  PA Commission on Crime & Delinquency (PCCD)  PA Commission on Sentencing  PA Department of Corrections  PA District Attorneys Association/Institute  PA Juvenile Court Judges' Commission (JCJC)  PA Office of Attorney General  PA State Police

DATA QUALITY OVERVIEW

What is the concern?  Good quality data and consistent data within criminal justice records management systems. Who does it impact?  All users of criminal justice information. Where do we start?  County District Attorney, Adult Probation, and Jails.

Reports Display Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit User Enters Data Records Management System DQ Goal: 90% OTN & SID Reporting Rate

Data Entry Standard The National Information Exchange Model (NIEM) has been the standard provided for entering data. This model has been adopted by the national government, PA state agencies and local agencies.

Benefits to Participating Counties NIEM compliance and data standardization at the county level. Access to additional resources to assist with historical record clean-up. Improvement in JNET and PSP data submission and acceptance.

PILOT

Pilot Results Creation of toolkit that identifies data elements critical to criminal history. Five participating counties:  Allegheny  Berks  Franklin  Mifflin  Venango

Pilot Results Over 80 percent improvement in submission success rates to PSP and JNET.

DQ2 UPDATE

Initial NIEM Compliance Averages

Lessons Learned Judge names and religion consistently ranked as most error prone fields

Judge List Example  ALLEGHENY COUNTY  AMMERMAN  AMMERMAN, FREDRIC  AMMERMAN, FREDRIC J  ARNER, JAMES G  ARNER, JAMES G.  BELL, JANET  BELTRAMI  BIGLEY, GERARD  BIGLEY, GERARD M  BLAHOVEC  BLAHOVEC,  BLAHOVEC, JOHN  BLAHOVEC`  BLAHOVED

Dashboarding Examples

Lessons Learned (con’t) Development environment necessary Verify backup and restore process

DQ ACTION PLAN

Next Steps Review initial reports and score Create development environment DQ Team implements recommendation in development County reviews changes and finalizes in development Deployment in production scheduled and executed during system downtime

ADULT PROBATION

JAIL

Timeframe Execution is approximately 10 business days AFTER development environment availability Engage DSI, county IT, County CJ team

ADD’L CCAP PROGRAMS OF INTEREST

Reports Display Data PCCD Grant Funded DQ Program Data standardization and clean-up using NIEM toolkit User Enters Data CJIEP Optional Program CJIEP takes AOPC Court Case Event message and populates DSI System electronically Crystal Support Optional Program Crystal Reports Support program writes/customizes reports Records Management System

DQ Goal CJIEP electronically populates missing information! 90% OTN & SID Reporting Rate

Criminal Justice Information Exchange Project (CJIEP) Registration and setup coordinated by CCAP. Installation requires technical coordination between the county, CCAP, JNET, and AOPC. Annual maintenance/service fees apply. May subscribe to receive messages for one or all three offices (DA, AP, Jail).

Criminal Justice Information Exchange Project (CJIEP) County enters CPCMS information AOPC generates a Court Case Event Message (CCE) CCE is delivered through JNET CJIEP picks up message and updates available DSI/CDI/ITI systems

Criminal Justice Information Exchange Project (CJIEP) Message types - Bind case over, Report Probation Sentence, Noncompliance Sentence Modification, Sentence Modified.

Benefits Update DSI software directly with Criminal Complaint information  Offender SSN, OTN, SID, Address  Charges – imported instead of typed!

Website: JusticeProjects-CJIEP.aspx

CRYSTAL REPORTS SUPPORT

Crystal Reports Support Crystal Reports assistance/writing Crystal Reports training Online virtual report repository

PARTICIPATION

Program Fees

QUESTIONS? Amy Rehmeyer Contracted Project Manager Mark Proper Deputy Director of Technology Development Rita Reynolds Director of Technology Services and Telecommunications Heather Brown Contracted Project Manager Assistant Conway Bushey Adult Probation and Parole Officers Assoc of PA Richard Long PA District Attorneys Association Executive Director