1. Partnerships in Information Sharing Susanne Martin Staff Information Systems Analyst California Department of Justice

2. 11/29/2006 CA DOJ BCII 2 Agenda California’s Data Exchange Project –How we got started –What we discovered Project Status –The value of our partnerships Lessons Learned With Partnerships In Summary Q & A

3. 11/29/2006 CA DOJ BCII 3 Data Exchange Project (DEP) CA’s key initiative designed to meet the goals of improving information sharing throughout California by creating reference specifications. DEP is the effort of the CA AG’s CJAC, through the guidance of the CCJIS, since early 2001. The CCJIS is made up of a partnership of entities from state and local criminal justice jurisdictions.

4. 11/29/2006 CA DOJ BCII 4 Initial Task: The CCJIS set out to identify existing information sharing strategies: partnered with nine state and local agencies: –Department of Motor Vehicles –Department of Corrections and Rehabilitation –District Attorney’s Association –Chief Probation Officer’s Association –Public Defender’s Association –Police Chief’s Association –Sheriff’s Association –Department of Justice –CA Court Executive Officer’s Advisory Committee

5. 11/29/2006 CA DOJ BCII 5 Next Steps: 360 exchange documents were identified. CCJIS narrowed focus to a priority list of 44. Each partnering agency created an exchange design team, including subject matter experts. DOJ conducted subject matter expert meetings and developed a data dictionary, with the assistance of a consultant, of over 1,200 data elements and identified emerging standards for information sharing.

6. 11/29/2006 CA DOJ BCII 6 Identified: By June 2005, the data dictionary was complete and several national entities emerged as key partners: –SEARCH: JIEM—free exchange manager/analysis tool, symposiums and training events –US DOJ OJP: data model standard—GJXDM, and vast guidance/help/support resources, including IJIS and SEARCH –BJA, NCSC, NLETS: GJXDM/XML users’ conferences for additional learning and networking opportunities

7. 11/29/2006 CA DOJ BCII 7 Project Status: We completed staff training in IEPD development tools. We completed the first two reference specifications, or IEPDs (Information Exchange Package Documentation) and are currently working on the next seven IEPDs with a goal of completing 44 by July 2007. We continued to maintain our partnerships at all levels through collaboration and sharing efforts.

8. 11/29/2006 CA DOJ BCII 8 Value of Partnerships: Governance level –Provides guidance and support toward the project goals. Stakeholders level –Provides the multi-agency approach to comprehensively address the crucial document exchange information needed, examining the business need and business process—exposing the potential for re-engineering. Funding level –Provides opportunities to explore grant funds available specifically for information sharing initiatives.

9. 11/29/2006 CA DOJ BCII 9 Value of Partnerships: Development team level –Provides the vehicle and knowledge base to generate the end product, the deliverables. End user level –Provides clarity and focus on the information being exchanged. –Keeps the ultimate goal in mind: to improve the dependability and flow of critical criminal justice information to the officers on the street, local practitioners throughout the state, and the homeland security efforts nationally.

10. 11/29/2006 CA DOJ BCII 10 Lessons Learned With Partnerships: Managing an information sharing project in-house is possible. –Allocate existing resources –Receive free/low cost training –Use emerging standards and tools GJXDM, NIEM, JIEM Each partner plays a key role in strengthening the relationships between sharing agencies— potentially improving information sharing methodologies.

11. 11/29/2006 CA DOJ BCII 11 In Summary: These strategic partnerships play an important role in the life cycle of an information sharing initiative. –A role “to facilitate the sharing between and among local criminal justice agencies and the State of the most complete, accurate, and timely criminal justice information that can be made available.” (CCJIS Charter, 2001) Q & A

12. 11/29/2006 CA DOJ BCII 12 National Partners’ Websites: BJA (Bureau of Justice Assistance, Office of Justice Programs, U.S. DOJ) http://www.ojp.usdoj.gov/BJA/http://www.ojp.usdoj.gov/BJA/ IJIS Institute (Integrated Justice Information Systems Institute) http://www.ijis.org http://www.ijis.org NCSC (National Center for State Courts) http://www.ncsconline.org http://www.ncsconline.org NLETS (National Law Enforcement Telecommunications System) http://www.nlets.org http://www.nlets.org OJP (Office of Justice Programs, U.S. Department of Justice) http://www.it.ojp.gov http://www.it.ojp.gov SEARCH (The National Consortium for justice Information and Statistics) http://www.search.orghttp://www.search.org US DOJ (U.S. Department of Justice) http://www.usdoj.govhttp://www.usdoj.gov

13. 11/29/2006 CA DOJ BCII 13 Thank you!