Report to the Libraries Australia New South Wales Users Group 26 July 2013 Monika Szunejko Director, Database Services

Fun Facts Currently 1, 291 members Twitter account established Nov libraries using LADD web interface 102 using ISO ILL compliant systems interoperating 4,210 enquiries via the Helpdesk during 2012/ million duplicates removed from the NBD

Advisory Committee Chair: Geoff Strempel, State Library South Australia

Libraries Australia’s key mission is to support the workflows of Australian libraries and their users and provide data to underpin the Trove discovery service. The Strategic Plan sets out the plans for the development and ongoing delivery of our services between July 2012 and June Mission and Strategic Directions

Promotions and Brochures Libraries Australia Products Data Quality on the ANBD Improving Slow Response times Workflows

RDA News Full list of Australian libraries who have implemented RDA is available on the ACOC website: australian-libraries list for discussion of RDA as it relates specifically to Australian libraries, including implementation and training matters. To subscribe to the list send a message to:

RDA News 2012, NLA conducted RDA train-trainer courses. Now good coverage of RDA trainers around the country. Trainers and training courses are listed on the ACOC website: australian-libraries

RDA News Libraries Australia implementation to support RDA is complete. Libraries Australia website and system documentation have been updated to reflect the RDA changes. New standard: Required Data Elements for bibliographic records (replaces Minimum Record Standard for Libraries Australia) ing/standards/required-data-elements/ ing/standards/required-data-elements

RDA News System and Data Changes include: Support for new MARC field 264 to replace field 260 in RDA records Support for the use of 33X fields via RIS and the Cataloguing Client. Changes to Record Import Service (RIS) matching and merging to give preference to RDA records over records created according to AACR2 and older standards Replacement of Libraries Australia Cataloguing Client templates with new RDA templates RDA fields 336, 337 and 338 were added to the LA Search WebCat input form

RDA News A list of all the MARC21 changes that have already been made to support RDA can be found at: RC21_RDA_code_changes_v5_0_12.pdf RC21_RDA_code_changes_v5_0_12.pdf It is also possible to search for RDA bibliographic and authority records via the Cataloguing Client using the command “f sou rda” The Libraries Australia Search service was updated in February to support the searching and display of RDA data elements.

RDA News ‘RDA-ification’ of authority records Acc to Accompaniment Arr to Arranged Ca to approximately Cent to century Dept to department Fl to active Jan to January, Feb to February, etc. O.T. and N.T. to Old and New Testament Selections to Works. Selections Unacc to Unaccompanied … and more

NBD Duplicate Detection and Removal : 323,170 duplicates were deleted e.g., OCLC number as matchpoint: Please keep your NBD holdings up-to-date so that Interlibrary Loans can function efficiently Pass 1Pass 2Pass 3Pass 4 Time taken 1 year 7 months 6 days (Aug 2011-Mar 2013) 3 months (Mar-June 2013) 7 days June night June 2013 Merges undertaken 699,77588,6727,182254

LADD 680 libraries using the LADD web interface, with a further 102 using ISO ILL compliant systems LADD requests were down about 10% (expect K requests this year) – continuing a trend over the past 3-4 years LAAC paper on the costs of running LADD. $2.00 per request ISO ILL update

LADD VDX 6 migration update (expected completion late 2013) Testing underway. Installed on test system at the National Library Will enable requesting with British Library Document Supply Centre Benefits: Ability for users to choose default screen after logging in Enhancements to request searching Ability to “fold” sections of a full request display Can allocate/lock requests to specific staff Staff identified against actions Shipped Action screen, lenders will be able to specify the number of items Limit viewing of request by Item Format Sort option on results screen “Bureau” logins for organisations that manage ILL for a number of libraries

A prototype (Alpha release) of the Libraries Australia search interface v0.1 was made available to members for comment over three weeks during May and June feedback submissions You can find updates on the LASR project from the Libraries Australia website, view blog posts under “Latest News” as well as from the Search Redevelopment Project link that appears under the “Get Involved”Search Redevelopment Project LASR

Trove Highest usage of any NLA service Average of 66,000 unique users every day 13.5% of usage is from mobile devices Now contains over 335 million resources (newspaper article, pictures, library resources, etc. etc.) Over 100 million lines of newspaper text corrected and over 2 million tags added by users Trove YouTube Channel Watch informative screencasts to get you started in Trove New Trove Manager, Tim Sherratt, started on 6 May.

Libraries Australia Forum 2013 “What it means to be in the cloud” Events

The ACOC seminar will again be held in conjunction with the Libraries Australia Forum on Friday 1 November “Link by link: data integration and the evolving web” Events

The VUGANZ meeting will again be held in conjunction with the Libraries Australia Forum on Friday 1 November ISO ILL partners meeting will also be held on Friday 1 November Events

Other NLA matters DeparturesArrivals Pam GatenbyAmelia McKenzieAssistant Director General, Collections Management Rob WallsMonika SzunejkoDirector, Database Services Debbie CampbellDeirdre KiorgaardDirector, Collaborative Services Helen LudellenLaurel PatonManager, National Bibliographic Database Laurel PatonNikki DarbyManager, Member Services Rose HolleyTim SherrattManager, Trove

Questions on Notice Sandi Wooton (UOW) Recently there has been lots of interest on the RDA topic list regarding books that lack publication dates, but have future copyright dates. ie they have been published in 2013 but the copyright date is Has LA formulated a policy regarding where to record the date/s in the 260 or 264 and 008 MARC fields when this situation arises?

Questions on Notice Rosalind Waters (SLNSW) Is the transmission of bibliographic record updates made on Libraries Australia to WorldCat supported yet? If not, will future updates support this and when will this be implemented? Rob Walls advised in an librariesaustralia-l dated 30/11/2011 regarding bibliographic updating on LA records on WorldCat that: “The next version of CBS (version 6.0) will support transmission of bibliographic record updates to WorldCat. Libraries Australia plans to implement this version early in Libraries Australia sought advice from OCLC regarding the WorldCat record updating policy. They advised that the policy is to apply record updates to WorldCat only if the update is supplied by the library that originally contributed the record. This includes the replacement of URLs." Both OCLC and PCC have specific policies on hybrid records. Does Libraries Australia have a policy on hybrid records?

Questions on Notice Ania Szafjanska (SLSW) Name Authority headings that were upgraded on LA to the rda standard (E.g. 'approximately' replacing 'ca.', 'active' replacing 'fl.') Issue: most of the upgraded headings were done as a Global change, and do not have an earlier form of heading in the 400 field (also, the authority records are very basic, and do not contain full LC data). This creates a lot of maintenance and extra work on our local system. When can we expect to have this situation changed? Authority headings on LACC that were not updated to the current LCA format Issue: Who is responsible for the work on updates? Often there are many authorities with subdivisions that have to be work on, not just the main heading. Should the work be done by participating cataloguing agencies, or could we report these situations to LA?

Questions on Notice Robert Deininger (SLNSW) Recently I was advised by the help desk that certain unavailable $4 relator codes would be made available after the next database update. Are updates performed at regular intervals or only as required? Our Library would like to know to better manage workflows and provide accurate feedback to staff.

Your questions