VERS- Forever Digital Summary of the Victorian Electronic Records Strategy Justine Heazlewood, Keeper of Public Records.

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Presentation transcript:

VERS- Forever Digital Summary of the Victorian Electronic Records Strategy Justine Heazlewood, Keeper of Public Records

What is VERS? VERS is future proofing the electronic information and records of Victorian government.

What does VERS specify? Methods to automate the capture of records from desktop and business systems Ways and forms in which to capture and encapsulate information about records to ensure that they are understood in context in the future Details a method for securing records so that any changes are detectable

How has VERS progressed? 1990’s - VERS initially developed PROS 99/007 released VERS Centre of Excellence established at PROV Sustaining VERS program established with 3 stage delivery Changed operational processes with VERS SC VERS Refresh

What is VERS Refresh? A project undertaken by PROV and the VERS Steering Committee A snapshot of the information management landscape and a review of current issues Agenda setting and vision for the future of electronic information and records

VERS is a stand alone strategy with a vision statement VERS stakeholders are broader than the inner agencies WoVG – departments, courts, hospitals, councils, universities, schools… Business owners not just records managers or CIOs Scope of VERS

All government digital information = public records VERS prescribes storage for all digital records – not just records destined for the archives Stronger focus on ‘getting to the point of creation’ Develop a greater influence within the ICT architecture and systems fields

Changes to Governance Changes to governance that will allow new focus on WoVG electronic information and records, including; Programmed collaboration with GSD Seeking executive sponsorship for major VERS projects Reviewing the role of the VERS Steering Committee (p14 of the VERS Future State for more details)

VERS Work plan Measurement Framework, Phase 1; »Survey of current holdings of government Digital Records »Development of a Checklist (integrating VAGO & our Standards & Specs) Capture to Disposal »Requirements of agency business systems »Disposal authorisation »Supporting Transfer of records »Long Term Storage »Access

VERS Work plan 2011/12 Structured Data »Commencement on Standard and tool development »Continue work on Functional Requirements for Business Systems Case Studies »Best practice guides

What does VERS need? VERS requires your: » Engagement » Support Good digital recordkeeping = good business