If you still have your book from the Primary class, do not take another book. Supervisor Class is 1 Hour. Moderators (Warden) & Clerks Class is 1 Additional Hour. New Wardens & Clerks will need to remain extra half hour. Silence your cell phones. You cannot work if you do not complete the entire class for your position. SUPERVISORS

Election Official Oath Do you swear to faithfully execute the office of election official and will, to the best of your ability, preserve, protect, and defend the constitution of the United States, the constitution of the State of Rhode Island, and all the election laws and rights of the people thereof?

Voting by emergency mail ballot If you are working in a polling place where you don’t vote, you can vote an emergency mail ballot at your local Board of Canvassers. The deadline is day before the election at 4 p.m. You cannot leave your assigned polling place on election day unless you are replaced.

POLLING PLACE OPENING AND CLOSING TIMES ALL POLLS CLOSE AT 8:00 PM

Warden/Moderator  Supervises the polling place  Responsible for the Voting Equipment  Notary for Day – Signs All Affidavits Clerk  Files and manages all paperwork  Voids & Reissues ballots  Handles Voter Affirmation  Handles Provisional Voting Supervisor  Verifies voters are on the precinct voting list  Issues ballots and ballot applications to voters  Assists Voters as Pair if Necessary Positions

Diagram Automark must be setup facing away from booths and at this end Tables must be placed correctly Secure all extension cords! Pay attention to yellow box! The Moderator is responsible for the setup being correct.

Allow sufficient space between booths if possible.

Supplies from the State Inside the Blue Supply Box are 4 bags Warden/Moderator’s supply bag Warden/Moderator’s supply bag Clerk’s supply bag Clerk’s supply bag Supervisors’ supply bag Supervisors’ supply bag Provisional voting supply bag Provisional voting supply bag Central Falls, Pawtucket, & Providence will have a bag of Spanish posters and forms.

Checklists Sign these and put them in Board of Canvassers Envelope

Organize Review your inventory lists Review your inventory lists You will be given a poll book from the Board of Canvassers. You will be given a poll book from the Board of Canvassers. This is the list of voters eligible to vote at your polling place. This is the list of voters eligible to vote at your polling place. One pair of Supervisors will have list of A-L and other will have M-Z. One pair of Supervisors will have list of A-L and other will have M-Z. Place appropriate signs in front of you. Place appropriate signs in front of you.

Organize Place one package of each page of ballots and ballot applications between the bipartisan pairs. Place one package of each page of ballots and ballot applications between the bipartisan pairs. Some communities have Page 1, Page 2, and Page 3 of the ballot. Each voter only gets one of each page. Some communities have Page 1, Page 2, and Page 3 of the ballot. Each voter only gets one of each page. Keep your ballot applications in numerical order. Keep your ballot applications in numerical order. Place any other official forms on the table such as “Assistance” forms, “Signing with a Mark” forms, etc. Place any other official forms on the table such as “Assistance” forms, “Signing with a Mark” forms, etc.

SUPERVISORS VOTERS CLERK

SUPERVISORS VOTERS CLERK

Nametags

Provisional VotingVoting RightsFraud Penalties Powers & Duties Outside Only Near Exit Inside Outside Only Sample ballots Posters Outside & Inside

Inside the voting booth Post the list of presidential electors on the left side of the inside of each voting booth. Also place a CAPPED ballot marking pen in each voting booth.

Check voters in All voters must present an acceptable form of ID. Various Photo ID or Non-Photo ID are acceptable (list on next slide). If a voter does not have acceptable ID, they must be sent to the Clerk to cast a provisional ballot. Make sure you put an “X” through their label on the poll book you know they have cast a provisional ballot.

Photo ID RI driver license RI voter ID card U.S. Passport ID issued by a U.S. educational institution U.S. Military ID ID issued by the U.S. or State of RI Government-issued medical card REMEMBER: For all Photo-ID, including a RI driver license, the voter’s address DOES NOT need to match the poll book.

Photo ID (cannot be expired) Employee identification card ID issued by a commercial establishment Credit or debit card that has a photo Health club card Insurance plan card Public housing card

Photo ID Notes Address on the Photo ID does not need to match voting list Does not need to have an expiration date If it does have an expiration date, it cannot be expired.

Non-Photo ID Birth Certificate Social Security card Utility bill Bank statement Document issued by a government agency Insurance plan card Government-issued medical card Lease or rental statement Student ID Tuition statement or bill

Non-Photo ID Notes Must have voter’s current name & address on a Non-Photo ID. Address on the Non-Photo ID must match the voting list. Must be dated or issued after 11/2/2010. SSA card, birth certificate, and govt. medical card does not need address or date of issue.

Non-Photo ID Notes If a voter presents a birth certificate but their name has legally changed, they must also present a document authorizing the change such as a marriage certificate, divorce decree or court order.

Check voters in Each voter must state their FULL NAME and ADDRESS. Find the voter’s name, address in the poll book and verify name and address is correct.

Check voters in Democrat voters receive a blue ballot. Republican voters receive a yellow ballot. Unaffiliated voters choose a blue or yellow ballot. If the voter disputes their party affiliation, send them to the clerk.

Check voters in You must repeat only the name and address in a loud and clear voice. If there is a problem send the voter to the Clerk (i.e. No ID or not on the list).

Check voters in Important Message Peel off the label Place the label on a ballot application

Check voters in Stick voter’s label here Supervisors initial here Voter signs here 001

Check voters in Put the ballot application on the spindle provided OR Place voided ballot applications sideways on the spindle.

Check voters in Put a ballot in a secrecy sleeve and hand it to the voter. Send the voter to an available voting booth. Instruct the voter to place their ballot in the Eagle when they have finished marking it.

Check voters in MAKE SURE EACH VOTER GETS ONLY ONE BALLOT!!!

Disaffiliation You will not be given disaffiliation forms. Voters who wish to change their party affiliation must complete a new voter registration form by mail or at the Board of Canvassers at their earliest convenience.

Check voters in This means the voter cannot present a birth certificate, Social Security card, or government-issued medical card as valid ID. Special Message: HAVA ID Required

Check voters in Send the voter to the Clerk to complete a pink affirmation card. Special Message: Affirmation Required

Check voters in Send the voter to the Clerk to vote a provisional ballot. Special Message: Applied for Mail Ballot

Assistance State law prohibits a voter’s union rep. or employer from assisting them. Anyone else may assist the voter. This form must be completed and signed.

Assistance by Supervisors Moderator can assign a bipartisan pair of Supervisors to help the voter mark their ballot. Voter’s choices must remain secret Pair of Supervisors must remain with voter at all times during this process

AutoMark The AutoMark is available to assist voters who may have trouble marking their ballot on their own in a voting booth. You may offer it to anyone who you believe may benefit from using it. However, ANYONE who wants to use the AutoMark may use it!

Voter Who Cannot Sign

Magnifier for Visually Impaired

Straight Party A voter may choose to vote for all candidates of a political party by connecting the head and tail of the arrow next to the Party name of their choice. If the voter makes a selection under Straight Party but votes for any candidates in a race, the straight party choice will not apply to that race.

Write-In Votes A voter may choose to cast a write-in vote by writing a person’s name in the space provided and connecting the head and tail of the arrow next to the name. Voters cannot put any labels or stickers in the write-in space. This may damage the machine. The Eagle places write-in ballots into compartment #1 of the Eagle.

State Laws Observers are allowed to be present in the polling place, outside the voting area. There is no solicitation of voters in the polling place. There is no distributing or posting of political signs within the polling place or 50 ft. from the entrance. Pollworkers, checkers, or watchers cannot display political materials.

State Laws Voters are allowed to enter the polling place with campaign materials! Only election officials are permitted to use cell phones in the polling place, for official election business only. Photographs are permitted from outside the voting area only. No one is to approach the Eagle except election officials or voters.

Important Reminders Turnout is expected to be very high. Voter’s must form lines for each pair of Supervisor’s (for example A-L, M-Z) Supervisors must refer “problem” voters to the Clerk and keep the line moving. However, take your time and make sure each voter completes the appropriate application and gets only one ballot!

Important Reminders The Moderator must ensure that lines are formed and order is maintained. If all booths are full, have a line formed for booths (10 minute limit in booths). Arrange for breaks to be taken at off-peak times. Contact the Board of Canvassers if you have any problems maintaining order.

Affidavit of the Supervisors All four Supervisors must sign the “Affidavit of the Supervisors” All four Supervisors must sign the “Affidavit of the Supervisors” Place this form into Board of Canvassers return bag Place this form into Board of Canvassers return bag

Designated Supervisor One Supervisor will be designated by the Warden/Moderator to deliver the memory pack and red bag immediately to the Board of Canvassers. The designated Supervisor does not need to return to the polling place.

Closing the polling place All posters must be taken down and placed in the blue supply box. Put all unused forms and other supplies into the blue supply box. Close all voting booths, and place them next to the Eagle and AutoMARK in a secure area.

Closing the polling place Ballots are hard to see in the Eagle so help the Moderator remove all the ballots. Help the Moderator put the AutoMARK back into the black case. You must wait until everything is done before you are dismissed by the Warden/Moderator.

Thank You Supervisors! Don’t forget your election pin! Read your books and take them to the polling place with you! Wardens/Moderators & Clerks must remain.