Family Infant Toddler Key Information Data System Upgrade Project November 16, 2011 Close-out Phase Presenter: Michael Snouffer

FIT Program Overview Family Infant Toddler Program Provides early intervention services to infants and toddlers who have or are at risk for developmental delays. Early intervention is the process of anticipation, identifying and responding to concerns about infant’s or toddler’s development in order to minimize potential adverse effects and maximize healthy development. Part C of the Individuals with Disabilities Education Act provides the legislative and regulatory authority for the program (IDEA Part C). FIT Program contracts with more than 30 early intervention agencies throughout the state. Funded by health insurance, Medicaid, State General Funds and Federal Grant. Family Infant Toddler Key Information Data System FIT-KIDS allows DDSD to electronically process claims for services provided by provider agencies and track compensation received for services performed. Software as a service initially implemented in January First major upgrade.

Project Overview Business Objectives Move DDSD and the FIT Program into compliance with the federal requirements of US Department of Education Office of Special Education Programs (OSEP) and the Federal Individuals with Disabilities Act, Part C (IDEA Part C). Provide better tracking of financial reimbursements from Medicaid, private health insurance and State funds. Allow DDSD to continue to improve child and family outcomes through collection of additional data elements. Train all FIT program Early Intervention Provider agency staff on new version of FIT-KIDS. Technical Objectives Create requirement and configuration documents. Implement upgraded application in test environment. Develop test plan and scripts. Execute test scripts in test environment. Track and fix defects. Upgrade FIT-KIDS application in production.

Project Highlights Funds requested for this certification: $306,850 Project Phase Certification Request: Close-out Project Start Date: July 2011 Project End Date: September 2011 Total project value: $306,850 Total expended to date: $306,850

Completed Implementation Phase Activities Requirements Environment Configuration Race and Ethnicity Enhancements and Reports Federal Performance and Billing Enhancements and Reports End User Training User Manual All vendor deliverables accepted and invoiced Lessons learned

Lessons Learned More time to implement. More rigorous testing from the user community earlier on. More IT technical support incorporated earlier in the project.

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