1. Avatar ICD-10 Upgrade and Enhancements Project
March 26, 2014
Implementation Phase
Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel

2. Avatar/myAvatar Overview
Medical record and billing system used in seven facilities across the state
FBMC, NMBHI, NMRC, NMSVH, SATC, Turquoise Lodge, LLCP
Facilities provide psychiatric, long-term, rehabilitative, behavioral health and drug treatment programs
First implemented at NMRC in 2001
Original project know as Facility System Enhancement Project (FSEP)
Rolled out to remaining facilities over a three year period
Last major upgrade in 2011
Platform conversion from AIX to Windows
New hardware
All application modules and components upgraded in preparation for myAvatar
Newest version called myAvatar
Needed for ICD-10
Will run on existing hardware

3. Project Overview Business Objectives Technical Objectives
Upgrade Avatar to myAvatar to meet federal required ICD-10 code sets for HIPAA covered entities.
Implement enhancements to myAvatar.
Train all staff on the use of both the new version of myAvatar, enhancements and ICD-10 coding.
Technical Objectives
Create requirement, configuration documents and timeline.
Implement myAvatar upgraded in test environment.
Develop test plan and scripts. Execute test scripts in test environment. Track and fix defects.
Upgrade myAvatar upgrade in production.
Develop test plan and scripts for enhancements. Execute test scripts in test environment. Track and fix defects.
Implement myAvatar enhancements in production.

4. MyAvatar Enhancements
Laboratory Information Management System (LIMS) for use at NMBHI
Order Entry for use at NMBHI
Order Connect for use at NMBHI
Incident Tracking for all facilities

5. Project Highlights Funds requested for this certification: $460,000
Funds requested in Initiation Phase: $190,000
Project Management and IV&V
Project Phase Certification Request: Implementation
Project Start Date: December 2013
Project End Date: March 2015
Total project value: $650,000
Total expended to date: $0

6. Completed Planning Phase Activities
Vendor contract negotiated and in review
Detailed Schedule, Budget and Communication Plans completed
Resources identified and committed
Project team
Business process team
Superusers
IV&V contract negotiated and in contract review
Project Management Plan completed
TARC exception granted

7. Implementation Phase Activities
Project Management contract executed
IV&V contract executed
Vendor contract executed
Track risk and issues
Create and execute detailed test plan and test scripts for myAvatar upgrade and enhancements
Create and execute detailed training plans for myAvatar upgrade and enhancements
Create training documentation for myAvatar upgrade and enhancements

8. Implementation Phase Activities continued
Establish test and training environments for myAvatar upgrade and enhancements
Test myAvatar upgrade and enhancements
Place myAvatar upgrade and enhancements into production

9. Tentative Project Timeline

10. Questions?