Chapter Board and Chapter Officers Training- Secretary Breakout

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Presentation transcript:

Chapter Board and Chapter Officers Training- Secretary Breakout 2018 GREAT LAKES- MIDWEST/ ROCKY MOUNTAIN REGION LEADERSHIP CONFERENCE JULY 27 & 28, 2018 Chapter Board and Chapter Officers Training- Secretary Breakout

Common Duties: Serve as voting members of the Board. Acts as liaisons to the board for their respective committees. Prepare a report to the President a week before board meetings. Attend meetings of your respective committees. Secure suggestions from your committees to present to the board on their behalf. Perform other duties as requested by the President, Ex VP or the Board. Identify and mentor future chapter leaders.

Secretary’s Duties Prepares, keeps & distributes the Official Minutes of Board Meetings Prepares, keeps & distributes the Official Minutes of Chapter Meetings. Official Custodian of Chapter Non-financial Records, including Chapter Charter. Notifies Members of Meetings. Maintains official listing of members & addresses.

Secretary Duties, cont’d Sends slate of nominees to all members. Handles correspondence for Chapter as directed by President and/or Board. Supervises the chapter Handbook Committee. Maintains the distribution of Handbook copies and updates. Keeps Chapter Bylaws consistent with current practice by proposing needed changes to the Board. Shall perform duties as assigned by the President & Ex. VP.

Discussion Questions Where do you house the chapter minutes and other materials of chapter secretary? In your chapter, do you serve as the official keeper of the chapters records? Do you keep minutes of chapter meetings as well as board meetings? How are meeting minutes shared with membership? Are meeting minutes posted on your website? If so, do you as chapter secretary have access/admin privileges to the chapter website? Discuss any additional responsibilities you perform for your chapter as chapter secretary? Typically, is there turnover at the secretary position, or does the same person serve as secretary year after year? Discuss the one thing that gives you the most difficulty in performing your duties as chapter secretary?