Introduction to Office Automation. 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation.

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Presentation transcript:

Introduction to Office Automation

5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation 5.4 Effectiveness of Office Automation

5.1 Basics of Office Automation

What is Office Automation? Varied computer hardware and software used for - Creating Collecting Storing Processing Transferring

What is Office Automation? The tasks should be done automatically. The major applications of office automation data processing management of digital information and information exchange

Adventages Increased Productivity –Office automation software can increase the productivity time-comsuming and done manually in shorter time Better Data Management –Data and Documents in a digital form Stored, reused and referenced through a computer network effectively

Better Communications – ,IP phone … can be used in an office with a computer network. complement traditional communication and transferring files. Reducing Company Expenses –The operating cost of office automation is low

5.2 Software and Hardware for Office Automation

Software in Office Automation Word processor –e.g. Microsoft Word

Spreadsheet –Microsoft Excel

Database software –Microsoft Access

Presentation software –Microsoft Powerpoint

Communication software –Microsoft Outlook

Image editing software –Adobe Photoshops, Ulead PhotoImpact

5.22 Hardware in Office Automation Printer

Monitor

Scanner

Keyboard and Mouse

Speakers and Microphone

5.3 Basic Activities in Office Automation 4 basic activities in office automation –1. Data Application –2. Data Storage –3. Data Exchange –4. Data Management

Data analysis

Digital image modification Image editing software

Document production Word processor

Report generation Database management system

5.3.2 Data Storage Secondary storage device Usage Hard Disk Storage Of Data And Software Compact disc Read- Only Memory (CD-ROM) And Digital Versatile Disc (DVD)CD-ROMDVD Files Backup Or Transfer Magnetic tapeSystem Backup Memory CardStorage Of Files In Portable Electronic Device

CD-ROM

SD /SDHC XD CF M2 Micro SDMemory Stick Pro Duo

5.3.3 Data Exchange Data Exchange can be carried out though electronic communication channel in office automation. –E.g. , voice mail, fax... –Video conferencing and groupware --- typical application of exchange information. –Groupware and network computer systems enable many users to access data stored in a central repository.