Live Database (LDB) Project Approach The Project Approach

The Project Objective To assist the country CSO’s to develop the ability to centralise key relevant statistical indicators (using the LDB), which can be easily disseminated to enable improved policy analysis and formulation, monitoring and evaluation for evidence based decision making. To provide pre-defined indicators to the SADC Secretariat.

Achieving the Project Objective Work together to define data flow Identify key players, and define roles and responsibilities Identify quality control procedures Identify reporting requirements (incl. SADC) Obtain derivation and aggregation rules for pilot reports

Achieving the Project Objective Initial system configuration Upload of pilot data Implement dissemination procedures and tools Documentation of policies and procedures

Approach - Phases Project Orientation Scope and Assessment Preparatory Activities Planning Infrastructure set-up Implementation Evaluation

Project Orientation (This Week) Get to know each other Learn about the system Understand the project objectives (and benefits) Understand the project approach Determine end points (initial determination) Get excited about what this means for you

Scope and Assessment Needs Assessment: Existing Hardware, Infrastructure, Systems Existing IT organisation Requirements for LDB implementation (Hardware, skills, etc) Understand Information Requirements High Level Data Flow Identify key preparatory activities (data flows, data preparation, new indicators)

Scope and Assessment Cont. Enrolment: Workshop(s) with key stakeholders Generate understanding of benefits Identify champions, counterpart team members Capacity Building: Provide skills for preparatory activities Identify time and support requirements for preparatory activities

Planning Refine end points Plan sequence and timeframes for each implementation Plan support for preparatory activities Plan resource allocation & training requirements Provide hardware requirements to DBSA Involve stakeholders in the planning

Preparatory Activities Support Monitor ongoing preparation activities Remote and on-site support and capacity building. Feed back learning experiences from ongoing implementations (user group / mentoring) Test sample codes, data uploads, report requirements remotely Use of information sharing tools (eg internet)

Infrastructure Set Up Hardware and software procurement by DBSA (concurrent with other preparatory activities) Infrastructure set up and installation of equipment Install the Live Database On the job training of IT staff Training session on installation

Implementation Ensure preparatory activities complete Define and complete the data administration procedures (documentation with help of CSO’s) User training (key champions - train the trainer) Technical implementation

Implementation Cont. Refine end points if necessary User acceptance testing Stakeholder workshops (change readiness), prepare for impact of dissemination Procedures for data security

Evaluation Identify evaluation benchmarks on ongoing basis throughout the project Measure performance against benchmarks (ongoing) Identify key learning areas for future implementations

EY - The Team The core team Country resources (support) People who have been here this week Country resources (support) Rui Bastos John Parker Teresa Alfaro Collin Nyatsambo Mwila Lumbwe

Roles - Discussion CSO’s and E&Y to work as teams on scoping, infrastructure set up, implementation Preparatory activities to be carried out by CSO’s with support of E&Y Quality of data is the responsibility of CSO’s SADC to provide indicators to be centralised

Roles - Discussion Cont. SADC assistance with enrolment etc DBSA - first line of support World Bank - support User group / mentoring - EY Assistance Other roles?

The Next Step Report back on Mobilisation, including agreements / conclusions from this workshop Prepare detailed framework for needs assessment (EY) Prepare for scope and assessment (CSO’s) Carry out scope and assessment activities (EY and CSO’s) Output feeds into detailed planning (EY & CSO’s)

Group Sessions Discuss: Select spokesperson (not a consultant) Expectations Starting point End point options Approach Other Select spokesperson (not a consultant) Prepare feedback (10 mins)

Group Feedback Session After Lunch Brief outline of discussions, focusing on: Your expectations How you are considering defining your end points Comments on the approach Other

Group Feedback Session Angola - Rui Bastos Botswana - Rick Valdemarca Phillip Molokomme Lesotho - Simon De Souza Ronald Bango Mozambique - Teresa Alfaro Tendayi Chigwamba South Africa - Collin Nyatsambo Derek Schraader Zambia - Leonard Bore Chola Bwalya